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Senior Staff Assistant, Post Professional Program

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Job Details

Category:: Professional
Department:: Decker College of Nursing and Health Sciences
Locations:: Binghamton, NY
Posted:: Jan 14, 2022
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 09722
Position ID:: 141476

About Binghamton University:


Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.


Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.



Job Description:


Budget Title: Senior Staff Assistant (SL-3)


Salary: Commensurate with experience


The Senior Staff Assistant for the Decker College of Nursing and Health Sciences Division of Occupational Therapy provides comprehensive support to the Division enabling the efficiency and effectiveness of the Program.


The Senior Staff Assistant coordinates multiple, complex priorities in a demanding, fast paced and high-profile environment facilitating the efficient management of the office workflow by simultaneously handling numerous details and challenging situations. This position is responsible for providing administrative support for the OTD Post Professional program and serving as a representative of the program to the administrative units within the college and the university.


This position is full-time and will require the successful candidate to manage essential program data including OTD Division legal contracts, fieldwork/clinical education software management, accreditation documents and student admission information. The ability to multi-task and prioritize work related to deadlines and follow up on projects will require a high level of independence and strong organizational skills. This position may occasionally need to serve as first point of contact for customer service to meet the needs of students, faculty, and visitors in a professional manner.


The Decker College of Nursing and Health Sciences is dedicated to the goal of building a diverse and inclusive teaching, research, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women and persons with disabilities, are strongly encouraged to apply.


The person in this position will:


  • Work collaboratively in a team environment with the school, the college, and university colleagues, including the Decker College Dean's Office, Departments, the University Human Resources Office, the University's Communications & Marketing Office, University Graduate Admissions, Decker College Advising supporting various projects and initiatives.
  • Plan and implement special event programming as required, with attention to detail and problem resolution as required.
  • Assist the Division Director in conducting needed surveys such as: graduate surveys, employer surveys, and annual accreditation reports.
  • Assist with monitoring expenditures including reconciling a purchasing card and the maintenance of financial accounts and records, including reconciling various vouchers and receipts; performing records management using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed including travel and reimbursement ensuring compliance.
  • Enact commitment to the mission and the values of the Division of Occupational Therapy's articulated philosophy.
  • Perform routine administrative support functions for the Division of Occupational Therapy's faculty, staff, and students.
  • Initiate and manage systems for organizing documents, records, files, related to students and work of the Division in a confidential manner.
  • Maintain up to date databases and files for course syllabi, faculty CV's, New York OT licenses, CPR and other applicable clinical requirements.
  • Maintain up to date databases and files for CPR, background checks and other applicable clinical requirements of students for Fieldwork I and II and Capstone Projects.
  • Coordinate event planning activities for the Division's hosted and/or sponsored events.
  • Coordinate work study related activities for the department, such as, but not limited to: attending work study events, speaking with candidates, supervising student worker's completion of assigned tasks, and monitoring completed hours.
  • Assist the Division Director, faculty, and staff with the development of annual statistical reports for outside agencies.
  • Assist the Division Director, faculty, and staff with the development of reports and site preparation for the OTD program's ACOTE accreditation.
  • Provide faculty with essential materials for their preparation of syllabi, etc. that are in compliance with college requirements.
  • Collaborate with Division Director and faculty to maintain updated OTD cohort schedules and work closely with SLATE and Degree Works.
  • Collaborate with Division Director to develop teaching assignment worksheet and clinical adjunct faculty contracts.


Requirements:


  • Bachelor's degree and three or more years of related experience with proven office administration, human resource management and customer service skills.
  • Demonstrated ability to exercise sound judgment, and handle confidential matters with tact and discretion.
  • Must be highly motivated and detail oriented with the flexibility to multi-task and the ability to change direction as needs require; able to work well under pressure, problem solve and able to think outside the box.
  • Must be very personable with demonstrated strengths in interpersonal relations and the ability to collaborate and communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators, community partners, students and visitors.
  • Must possess strong oral/written communication skills and technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software.
  • Must be able to maintain confidentiality and use a high degree of discretion.
  • Work in a professional and focused manner to schedule and prepare for internal and external meetings with various stakeholders including campus leadership, faculty and staff, industry and university partners, advisory board members and project teams.
  • Able to travel and work evenings and weekends on occasion.


Additional Information:


Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.


Binghamton University is a tobacco-free campus.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]


Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/


Cover letters may be addressed "To the Search Committee."


Postings active on the website, accept applications until closure.


For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html


Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.


As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.



Application Instructions:


Deadline for Internal Applicants: 01/31/2022


Deadline for External Applicants: Open until filled


Review of applications will begin immediately and continue until the vacancy is filled.


Persons interested in this position should apply online.


Please submit:


  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.


Organization

Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger

https://www.youtube.com/watch?v=7DMKyZ37krc&feature=youtu.be    

History

Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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