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Special Programs Coordinator

The University of Kansas
Lawrence, KS
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Position OverviewThe Special Programs Coordinator is responsible for coordination of sponsored programs for international students and their sponsoring agencies, the Jayhawk Semester Program (1 or 2 semesters of study), and undergraduate scholarship programs for international students. The Coordinator works in conjunction with the team within International Admissions and other KU units to identify and recruit outstanding international undergraduate and graduate student prospects, and serves as the primary campus contact for third party sponsors such as international agencies, corporations or national governments that provide funding for one or more international students at the University of Kansas. This position manages communication between the institution and the sponsoring agencies. Job DescriptionSponsored and Jayhawk Semester Program Coordination (55%)
  • Serve as the KU liaison to: sponsoring agencies, partner schools, students, and university units that work with sponsored students; and Jayhawk Semester Program participants.
  • Maintain communication with external and internal sponsors, agencies, partner schools and departments.
  • Facilitate application, admission, orientation, immigration and academic advising for program participants. Serve as a resource on campus policies and procedures. Provide comprehensive advising to student program participants, including academic advising, permissions, and enrollment audits for Jayhawk Semester students.
  • Coordinate programming (e.g. orientation sessions, retention programs) for program populations.
  • Maintain necessary program records; collect and report program and program fee data. Provide/facilitate necessary reporting to partner agencies/schools. Coordinate with Student Accounts and Receivables to maintain up-to-date documentation and timely billing processes.
  • Provide input to the Assistant Director for International Admissions on student programs and policies. Assist in sponsored agency and Jayhawk Semester relationships, expansion, negotiating contracts and agreements, and maintain records of agreements.
  • Coordinate and participate in embassy, agency, and school visits.
  • In collaboration with the International Admissions recruitment and admissions staff, assist with the recruitment, application, and admission of qualified program students.
  • Collaborate with International Short Programs team where programs overlap.
KU International Undergraduate Scholarship and Tuition Waiver Program Coordination (35%)
  • Collaborate with International Admissions to identify and recruit outstanding applicants for scholarship consideration.
  • Coordinate the scholarship selection process. Collaborate with Admissions Representative to coordinate scholarship award process and follow-up communications.
  • Coordinate the posting and maintenance of scholarships with Student Account and Receivables office, Registrar’s Office, Office of Financial Aid and other offices.
  • Track academic progress of scholarship and tuition waiver recipients and verify continued eligibility. Communicate policies and scholarship status to students and provide advising to students on probation.
  • Maintain records and facilitate collection of scholarship data.
  • Coordinate in-state tuition (tuition waiver) programs, including tracking and communicating with students and program partners on Paraguay and Costa Rica tuition programs.
Other duties as assigned (10%)
  • Other duties as assigned by the Assistant Director, such as committee service.
Position Requirements
  1. This position begins on-site but has the option of moving to a hybrid model after incumbent successfully completes the 6-month probationary period. After successfully completing probation, incumbent may work one (1) day a week remotely based on a set departmental schedule.
Required Qualifications
  1. Master's Degree OR Bachelor's degree and two years of experience working in a higher education setting.
  2. Experience living or working abroad. *One year of experience in international education will substitute for living or working abroad.
  3. Experience with data management and reporting (spreadsheet or database applications).
  4. Experience working with diverse populations.
  5. Strong written communication skills as demonstrated by application materials.
Preferred Qualifications
  1. One year experience with international student programming, study abroad, sponsored international student services/agencies, immigration advising and/or scholarship processes in a higher education institution.
  2. Proficiency in one or more foreign languages.
  3. Four or more months of study, employment or residence outside of the United States.
  4. Strong oral communication skills as evidenced by interview process.
Additional Candidate Instructions
A complete application includes:
  • A cover letter addressing how required qualifications are met.
  • Resume.
  • Three (3) Professional References.
  • Completion of the online application.
Incomplete applications will not be considered.
  • Application review begins Monday, January 24, 2022 and continues until a pool of qualified applicants is identified.
Contact Information to ApplicantsCeleste Yaluk, [email protected]
Advertised Salary RangeMinimum $40,000, commensurate with experience Work ScheduleMonday-Friday, 8 am to 5 pm Application Review Begins24-Jan-2022 Anticipated Start Date28-Feb-2022


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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