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Manager-Internal Control Systems

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Job Details



Manager-Internal Control Systems

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Tribal Land Acknowledgement

Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

Job Summary:
  • Eastern Washington University is searching for a Manager of Internal Control Systems in the Office of Controller. This position will be responsible for documenting, testing and establishing internal controls as applicable. Identify and test material transaction streams in support of financial statement preparation. Provide leadership and training to professional accounting staff in university business units. Supervision of professional and fiscal accounting staff. This position reports to the Assoc. Controller in the EWU Office of Controller.



  • The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 12 paid holidays, tuition waiver benefit and more.

  • Please see below under job duties for a more detailed job description for the position.




Required Qualifications:
  • Bachelor’s degree in accounting or closely related field
  • Three years of progressively responsible experience in college/university accounting or auditing environment
  • Experience preparing and/or auditing governmental financial statements using a thorough understanding of generally accepted accounting principles and authoritative guidance
  • Experience performing tests designed to detect material misstatements such as material balance testing, evaluating control risk, documenting internal controls, performing walkthroughs, etc.
  • Experience supervising professional accountants or auditors
  • Experience designing, applying, documenting and/or evaluating internal control systems
  • Experience with integrated, enterprise level accounting software systems
  • Excellent interpersonal and written communication skills
  • Demonstrate and foster a culture of ethical leadership, a commitment to diversity, and encourage a supportive team-oriented work environment


Preferred Qualifications:
  • Experience interpreting and applying generally accepted accounting principles and/or GASB pronouncements to public higher education
  • Working knowledge of capital project accounting and/or fixed asset recordkeeping
  • Experience interpreting and applying applicable guidance and other regulations
  • High level proficiency with enterprise level financial accounting and reporting systems (preferably Banner), ad hoc query tools and/or report writers
  • Experience planning and performing financial statement and compliance audits under generally accepted auditing standards
  • Experience performing analytical reviews of financial statements as part of a risk assessment
  • Experience presenting audit results and /or financial statements to executive management
  • Experience with the statewide accounting system (AFRS) and related reporting tools, including use of transaction codes, posting journal vouchers, table maintenance, and yearend closing activities


Other Skills and Abilities:


Job Duties:
% of Time: 15
Responsibility / Duty:
  •  Direct and provide formal oversight of the periodic evaluation of internal controls over processes and subsidiary systems that interface with or support the University’s central accounting system.  This includes the identification of those systems, designing control tests, evaluating outcomes and communicating results. Ensure that fiscal procedures are updated, in place and operating as expected (those which impact financial reporting).
  •  Identify material transaction streams and design tests of financial statement assertions for auxiliary and university level reporting.
  •  Design and conduct interim analytical reviews to help ensure financial data integrity.  Monitor and evaluate outcomes to determine appropriate action for financial reporting and to mitigate audit risk.
  •  Design and establish effective reconciliation procedures between subsidiary systems and banner finance.  Monitor reconciliations and assist with resolutions as needed.

Essential Function Indicator: Yes


% of Time: 10
Responsibility / Duty:
  • Design and establish formal training resources for finance staff including college business officers, to include core systems (Banner, Tableau) and instruction for processing accounting documents and transactions supporting the general ledger and financial statements.
  • Collaborate and routinely engage with fiscal staff throughout the university to discuss policies, procedures, reports and internal controls. 
  • Develop fiscal staff (e.g., analysts) within General Accounting for fund management roles and responsibilities to include oversight, historical and prospective (pro forma) analysis.  Design and conduct training programs including audit techniques, analytical procedures, AFRS fiscal yearend reconciliations and reporting, and pro forma financial reporting.

Essential Function Indicator: Yes


% of Time: 25
Responsibility / Duty:
  • Oversee capital project accounting which includes encumbering and processing invoices, asset capitalization (interim and final), posting transactions in the fixed assets module, periodic reporting, depreciation, capital asset roll forward and reconciliation to the general ledger.
  • Liaison with Facilities & Planning business staff to identify projects for capitalization, timely invoice processing, allocation of expenses and accruals to the applicable reporting period, reconciliation of the capital project subsidiary ledger to the general ledger, assisting with re-appropriations, assisting with testing upgrades to the capital project sub-ledger, and periodically evaluate facility usage rates and allocation models. 
  • Direct the Office of Inventory Control staff for asset tracking and validation. Conduct periodic risk assessments and recommend/implement/monitor internal controls for compliance with state administrative requirements.

Essential Function Indicator: Yes


% of Time: 40
Responsibility / Duty:
  • Prepare and review specialized and complex reports using high level analysis and knowledge of accounting practices and principles, ensuring timely and accurate completion.   This includes but is not limited to reporting for: interim financial monitoring, endowments, external parties, and continued support of campus-wide needs.
  •  Oversee statewide accounting system (AFRS/Workday) functionality as it relates to required University financial transaction reporting, plan and oversee yearend closing activities, research, analyze, communicate and resolve issues with state accounting personnel and university staff. 
  • Research, interpret, establish, apply, and monitor fiscal policies/procedures to help assure compliance with federal, state and local guidelines as it relates to financial accounting and operations, fixed asset and capital project accounting (e.g., GAAP, GASB and related guidance).
  • Plan, direct, coordinate and oversee ongoing departmental operational tasks and monthly closing activities for the University finance system.  Assist with annual closing activities of University finance system.  Coordinate with campus-wide fiscal personnel regarding yearend closing activities.
  • Serve as point of contact for external audits.  Coordinate and oversee audit preparation tasks; prepare, review and analyze financial statements and working papers, and communicate issues with responsible parties.

Essential Function Indicator: Yes


% of Time: 10
Responsibility / Duty:
  • Identify, plan, control, and review the work of professional accountants and support staff within unit of  General Accounting and Inventory Control.
  • Interview and recommend selection of applicants, conduct annual performance evaluations and recommend disciplinary action.
  • Identify professional development opportunities to enhance skill levels of accounting staff.
  • Monitor the budget for the Inventory Control department and provide adjustments as necessary to meet the operating needs of Business and Finance.
  • Contribute to special nonrecurring projects such as the university indirect cost proposal, OneWashington enterprise reporting platform project, and periodic risk assessments.

Essential Function Indicator: Yes



Conditions of Employment:
  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.



  • All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.



Salary Information: $60,522 – $84,733

Posting Date: 01/13/2022
Open Until Further Notice: No
Closing Date: 1/30/2022
Screening to Begin: Immediately

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/8018

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.





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Organization

Eastern Washington University is a student-centered, regionally based, comprehensive university. Its campus is located in Cheney, within the Spokane metropolitan area, with additional learning centers in the region and elsewhere in Washington State. Its mission is to prepare broadly educated, technologically proficient, and highly productive citizens to attain meaningful careers, to enjoy enriched lives, and to make contributions to a culturally diverse society.

Eastern Washington University will achieve its mission by providing:

  • an excellent student-centered learning environment;
  • professionally accomplished faculty who are strongly committed to student learning;
  • high-quality integrated, interdependent programs that build upon the region's assets and offer a broad range of choices as appropriate to the needs of the university's students and the region; and
  • exceptional student support services, resources, and facilities.
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