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Office Assistant 3 (Corrections Education)

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Job Details

About Us

Centralia College is located on a 30-acre campus in the heart of Centralia, Washington and has been serving students in the Lewis County region since 1925. As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, ELL, and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees: Information Technology - Application Development, Diesel Technology, Applied Management (Business), Behavioral Healthcare and Teacher Education.

In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Since the college is committed to the success of all students, Centralia College also provides educational programs at two corrections centers in southwest Washington - Garrett Heyns Education Center located in Shelton, Washington and the Cedar Creek Corrections Center located in Littlerock, Washington. In addition to Green Hill School in Chehalis, Washington.  In total, the college serves more than 7,000 students annually. For more than 90 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.

For more information on Centralia College and what it can do for you, please call 360-736-9391 or visit www.centralia.edu.

Job Description

Centralia College is seeking an innovative team player to assist faculty and administration staff in the Correction Education Division to provide quality educational opportunities to incarcerated students.  This division offers courses in Basic Education for Adults (BEdA), vocational and academic transfer degree programs.  The work location for this position is inside the Garrett Heyns Education Center located at the Washington Corrections Center in Shelton, WA. However, this position supports Centralia College programs at both Garrett Heyns Education Center and at the Cedar Creek Corrections Center located in Littlerock, WA.

Duties and Responsibilities

  • Verify high school credentials for all incoming incarcerated individuals
  • Process education information requests, including transcript requests
  • Track student applications and registrations
  • Schedule appointments for visitors and navigators
  • Assist with data entry into Offender Management Network Information System (OMNI), Washington Adult Basic Education Reporting System (WABERS), and other databases as needed
  • Proctor educational assessments, including GED, Accuplacer, and eCASAS
  • Track Teacher Aides’  timesheets
  • Compile and distribute information about corrections education programs
  • Confer with other departments and Department of Corrections (DOC) personnel
  • Assist with conference registration and travel documents
  • Provide outstanding customer service
  • Establish and maintain records and files
  • Create and maintain spreadsheets for courses, attendance, and equipment inventory
  • Comply with DOC and college policies and procedures
  • Participate in division meetings and committee assignments
  • Perform related duties as required and/or assigned

Qualifications

  • High School diploma or equivalent
  • Two years’ clerical experience
  • Ability to pass the Department of Corrections security clearance

Preferred Qualifications

  • Associate Degree
  • Two years’ experience working in an educational or corrections setting
  • Outstanding organizational skills
  • Excellent interpersonal skills
  • Experience working with incarcerated or recently released individuals
  • Experience working in the DOC and/or higher education or community college system

Conditions of Employment

Per Governor Inslee’s Proclamation 21-14, all employees who work for Centralia College must be fully vaccinated. Please contact Dr. Erica Holmes (she/her/hers) at [email protected] if you need information on medical accommodation or religious exemption.

This is a 40 hours per week, 12-month position. Continuance of this position after 6/30/2022 is dependent upon grant funding.

Classified employees are represented by the Washington Federation of State Employees (WFSE). The state of Washington provides a
comprehensive benefits package for state employees.

The successful candidate must pass the Department of Corrections security clearance and complete Department of Corrections New
Employee Orientation Training and adhere to all Department of Corrections rules, policies, and procedures.

DEADLINE: This position closes on January 17, 2022. The screening committee will begin their review January 18, 2022.

COMPENSATION
Monthly Salary: Range 34 ($2,738 - $3,535)

APPLICATION PROCESS
Interested candidates may apply by submitting the following items:

  • Online Application
  • Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
  • Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
  • List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of Covid-19 vaccination, proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report—Centralia College's Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.

Organization

As the oldest continuously operating two-year public college in the state of Washington (founded in 1925), Centralia College has a rich heritage of transfer, workforce, and basic skills programs serving the community. The college serves Lewis and south Thurston counties with a population of over 75,000.

A community college in the truest sense, we are in the center of Centralia on a tree-lined, 30+ acre campus. Our enrollment averages 10, 444 total annual students with 2,300 full-time equivalent (FTEs), and we employ about 260 full-time employees.

Centralia College helps you pursue goals that lead to successful careers at regional, national, and international levels. Our graduates can transfer to any four-year college in the state or compete for jobs after completing one of our workforce programs. We now offer bachelor degree programs.

Mission Statement

Improving people's lives through life-long learning.

Distance Learning

In addition to our face-to-face degree and certificate programs, you can earn your associate degree completely online. Instructors who not only have real-world experience in their field, but also maintain solid connections with industry employers can help you land a job.

The Region

The college is located in southwest Washington on the 1-5 corridor midway between Seattle and Portland, in a beautifully green area of forests and farmland. Wide fertile valleys are bordered by picturesque Mt. Rainier and the Cascade Range on the east, and the Willapa Hills on the west. Puget Sound and Hood Canal to the north and the Columbia River and famous Columbia River Gorge and Mount St. Helens to the south are within a short commute from the college. The populace enjoys the mild climate of the Pacific Northwest with low mean temperatures of 38 in January and a high mean of 78 in July.

Centralia College East

Centralia College East (CCEast), located in Morton, represents Centralia College's dedication to meeting educational needs of the residents of central and eastern Lewis County. CCEast provides registration services, educational advising and tutoring, Running Start, career counseling, assistance with financial aid, adult literacy tutoring, GED, T.E.E.N. program for pregnant and parenting teens, placement testing (COMPASS), and online access to Centralia College's library resources. Some classes connect CCEast students to the main campus via interactive television. The CCEast Organization of Students offers additional activities for students.

Garrett Heyns Education Center

The Garrett Heyns Education Center (GHEC) is located within the Washington Corrections Center, a medium security correctional facility situated on a 455-acre site three miles north of the city of Shelton. The Corrections Center is located 50 miles north of Centralia College's main campus and houses approximately 1,600 inmates. Centralia College has participated in an interagency agreement with the Department of Corrections to provide educational services for offenders since 1975. GHEC is a branch campus of Centralia College.

Related Links City of Centralia & Lewis County:

Washington State:

Facebook Link:  https://www.facebook.com/CentraliaCollege

Twitter Link: https://twitter.com/centralia_col

Find Us
Telephone
360-736-9391
Location
600 Centralia College Blvd.
Centralia
Washington
98531
United States
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