POSITION CODE: 5199DEPARTMENT: Office of Business & FinanceAPPOINTMENT: Administrative non-exempt, full-time, Twelve (12) monthsSTARTING SALARY: Commensurate with experienceGRADE: 101INTRODUCTORY PERIOD: Twelve (12) monthsPOSTING DATE: January 11, 2022APPLICATION DEADLINE: Open Until Filled

 

Duties and responsibilities include but are not limited to the following:

• Shares duties as system administrator for payroll component of Human Resources Information System (HRIS) through UKG UltiPro Software
• Reviews, verifies, and audits timecards for accuracy in the payroll system. (UKG UltiPro Software)
• Balances and transmits completed payrolls to outside payroll vendor. (UKG UltiPro Software)
• Prepares special payroll checks not processed through the normal payroll cycle.
• Calculates and processes termination checks including final vacation and holiday accrual payoffs, deductions and applicable taxes.
• Calculates withholding amounts and deductions in the payroll system. Maintains multiple sources that contain various payroll information.
• Computes all overtime and holiday pay (per FLSA and University policies). Computes payroll integration for various leaves (sick, FMLA, etc.). Processes supplemental pay for taxable tuition, sabbaticals, etc.
• Monitors the PTO plans for accuracy.
• Processes garnishments, wage assignments and levies.
• Maintains accurate information in the employee database, including salary/wages, deductions, direct deposit, W-4s, I-9s and other personnel data.
• Answers questions as needed regarding paychecks, wage assignments, employment verifications and UKG Time and Attendance (UTA), etc.
• Collaborates with Human Resources to assist with enrolling/training new employees in the time clock system (UTA).
• Creates reports related to payroll activity and distributes to various departments.
• Verifies EDD audits for time worked and wages paid.
• Processes Course Assignment Contracts (CAC) for the School of Business, College of Arts and Sciences, School of Continuing Studies, and the School of Education.
• Determines payroll tax status and calculate taxes for employees who work internationally and employees on Visas.
• Pulls records as requested in support of audits.
• General ledger analysis and reconciliations.
• Prepares journal entries to general ledger as needed.
• Performs other duties and special projects as assigned or directed.

 

MINIMUM QUALIFICATIONS: Position requires a high school diploma or equivalent plus two (2) additional years of coursework in accounting/payroll. A minimum of two (2) years of related experience in a similar position or an equivalent combination of experience and education. CPP Certification highly desired. Experience with UKG UltiPro HRIS system is highly desired.  Successful candidate must maintain strict confidentiality of personally identifiable information, payroll information and other sensitive data.  Must be computer literate with strong attention to detail, including proficiency with word-processing and spreadsheet applications.  Must possess good interpersonal communication skills and be service oriented. Must have ability to perform basic arithmetic calculation, analyze/solve practical problems, handle multiple tasks, be self-motivated and handle high volume of work with tight deadlines in a confidential setting. Successful candidate must competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed please call (909) 748-8040.

INFORMATION REGARDING COVID-19: New employees are required to submit proof of having received the full course dose of an approved COVID-19 vaccine or submitting an exemption request for medical or religious reasons within sixty (60) days from your date of hire.

FOR MORE INFORMATION VISIThttp://www.redlands.edu/human-resources/employment/SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.AN EQUAL OPPORTUNITY EMPLOYER