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Metadata & Processing Specialist

University of Massachusetts Amherst
UMass Amherst

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 511632
Work type: Staff Full Time
Location: UMass Amherst
Department: Library -Admin Services
Union: PSU
Categories: Library, Administrative/Office Support, Analytics/Programming/Data

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

As Metadata and Processing Specialist, arrange and describe archival collections according to professional archival principlesand standards; catalog manuscripts, photographs, and other material; create descriptive metadata according to the Robert S. CoxSpecial Collections and University Archives Research Center’s best practices using EAD and MODS metadata schemas;enhance existing metadata; work closely with colleagues in the Center to determine priorities; and perform other duties asassigned.

Essential Functions

  • Process archival collections, support the managing of archival collections, and assist in the preparation and transfer ofrecords to the Special Collections and University Archives.
  • Work with archivists, make recommendations for processing and digitization priorities, and prepare progress reportsto share with the Head, Robert S. Cox Special Collections and University Archives Research Center.
  • Catalog manuscripts, photographs, and other materials in a range of archival collections; create finding aids andbibliographic records for collections.
  • Create descriptive metadata, review existing metadata, and enhance legacy records, as necessary.
  • Use EAD and MODS metadata schemas to describe materials in manuscript collections. Prepare descriptive recordsthat conform to all relevant metadata standards.
  • Conduct subject analysis for manuscripts, photographs, and other materials; research collections in order to provideaccurate descriptive information.
  • Train and supervise the work of departmental student staff to ensure provision of services and adherence to workstandards. Provide on-the-job training and orientation as needed.
  • Participate in the Libraries’ assessment program by collecting, maintaining, and recording usage statistics formonthly reports as needed.
  • Attend professional development activities as required to meet departmental goals and objectives.
  • Serve on internal library committees as needed.
  • Work collaboratively and effectively in support of promoting teamwork, diversity, equality, and inclusiveness withinthe Libraries and the campus.
  • Work a schedule of Monday-Friday, daytime hours.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor’s degree with one year of relevant library experience (Bachelor's degree with relevant course work towards a Master's degree in Library Science may be substituted for the one year of experience).
  • Basic knowledge of EAD, DACS, MODS, DC, and other relevant metadata standards.
  • Knowledge of digitization standards and practices.
  • Strong analytical, written, and oral communication skills.
  • Excellent interpersonal and organizational skills.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Experience with historical research.
  • Experience in archival theory and practice, familiarity with specialized archival/records management terms andthesauri.
  • Certificate from an archival or library or information technology program.
  • Ability to solve problems independently and to recognize when to refer.
  • Supervisory experience.

Additional Details

Under general supervision of the Head, Special Collections and University. This position is also expected to exercise a high degree of independent judgement in the performance of tasks. Will supervise student assistants.

Work Schedule

Monday-Friday, 8:30 to 5 p.m.

Salary Information

Position level 25

Salary Chart

Applicant Instructions

Please submit your application online and include a resume, cover letter and contact information for three professional references. The position will remain open until filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jan 11 2022 Eastern Standard Time
Applications close:


The University of Massachusetts Amherst is one of the preeminent public research universities in America. Nestled in idyllic Amherst, Massachusetts—often called “The top college town in North America”—the campus is consistently ranked among the top public research universities in the nation, and offers a rich cultural environment in a rural setting close to major urban centers. 

As one of the nation's top public research universities – as measured by national and international rankings, academic citations, and research funding – the campus spends more than $180 million on research each year, demonstrating its contribution to the nation’s position as a technological and economic leader. The university works in conjunction with academic, government, and private partners to translate new knowledge and scientific discoveries into technical innovations and scholarly works that create opportunities for students, faculty and the public. 

Eight schools and colleges offer more than 85 undergraduate majors, 68 master’s and 48 doctoral degree programs, many counted among the top programs in the nation and world. UMass Amherst is also home to New England's premier honors college.

The 1,159 full-time faculty members are dedicated teachers and world-renowned researchers and the campus has regularly been listed among the top performers in terms of faculty awards. With over 24,000 students from all 50 states and over 70 countries, the student body is the most academically successful in the history of the campus. Students participate in 240 organizations, 21 NCAA Division I athletic teams, extensive intramurals, living-learning residence halls, community service, and internships. With one of the largest residential life systems in the nation, UMass Amherst houses approximately 12,000 students on campus. The university is enjoying a facilities renaissance, including new buildings in the sciences, the arts, and recreation. UMass Amherst is part of the Five College consortium with Smith, Mount Holyoke, Hampshire and Amherst colleges.

As an employer, the University of Massachusetts Amherst is a national leader in developing family-friendly policies, benefits and amenities designed to help faculty members develop both productive careers and satisfying personal lives. The university offers one of the nation’s most generous parental leave policies. The university is also part of the Academic Career Network, a regional consortium formed to serve dual-career couples and encourage greater diversity in the academy.


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Whitmore Administration Building
United States
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