Fellowship Program Coordinator (Academic Services Professional Open Rank)
- Employer
- University of Colorado Anschutz Medical Campus
- Location
- Denver, CO
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- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Position Type
- Postdoc
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Description
University of Colorado | CU Anschutz Medical CampusSchool of Medicine, Department of Neurology Fellowship Program Coordinator (Academic Services Professional Open Rank) Position #00792794 – Requisition #24367* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department. Campus/Unit-Specific Exemptions:
Qualifications
Minimum Qualifications:Senior Professional
Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 24, 2022
Unposting Date: Ongoing
University of Colorado | CU Anschutz Medical CampusSchool of Medicine, Department of Neurology Fellowship Program Coordinator (Academic Services Professional Open Rank) Position #00792794 – Requisition #24367* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department. Campus/Unit-Specific Exemptions:
- Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
- Manage the day-to-day operations for the fellowship program and provide guidance and expertise to program directors, fellows, faculty and staff.Manage operational activities for clinical and research fellows (~17 Fellows) and ensure program goals and objectives are accomplished. Collaborate with the Program Directors in program planning and in the development of Fellowship program academic and clinical requirements to ensure accreditation standards are met.Interfaces with ACGME, UCGME, and Education Manager to maintain accreditation requirements, confirm funding sources, etc.. In addition to communicating with the Program Director of any perceived lapses in individual fellow and/or program requirements for accreditation and certification. Fellowship program liaison with the GME office and various other agencies, organizations, and groups. Prepares a variety of documentation associated with Fellowship program operations; distributes documentation or retains records as appropriate. Manage and coordinate all aspects of the ongoing full-cycle fellow recruitment for the department (e.g., applicant review, coordinating interview days, manage ranking process; maintain website information, fellow onboarding, fellow personnel matters, and fellow immigration).
- Manage Medhub and WebADS, as required by GME and ACGME,, generating reports and documentation; maintains files of Fellowship program records.
- Update faculty and fellow activity in scholarly activities in WebAds as well as maintain database of cases in ACGME annual reports; Oversees monthly monitoring of case logs, and duty hours compliance.
- Create evaluations, tests and online modules.
- Distribute, track and maintain the personnel files of fellows who enter and leave the program.
- Develop and manage fellowship program block rotation schedules, collaborating with the program directors on complex issues
- Coordinate monthly fellowship meetings for all programs, and maintains accurate documentation of each meeting, as well as attend all Clinical Competency Meetings and Program Evaluation Meetings for the fellowships and maintain proper documentation for each meeting.
- Manage accreditation activities including ACGME Site Visits, and annual program reviews by working closely with the program director and faculty members on gathering data and coordinating site visits.
- Accreditation preparation activities include: working closely with program director, section head and faculty members on document review and preparation; compiling program-specific statistical information and benchmark data; coordinating complex schedules; and accompanying site visitors during the accreditation process.
- Ensures hospital and GME policies and procedures are enforced, and that departmental and program policies and procedures are created and enforced. Works closely with the program directors with annual updates of program-specific documents and fellowship manual.
- Implement relevant rules and regulations promulgated by the various governing and accrediting bodies of the neurology fellowship programs (ACGME, UCNS, GME and the School of Medicine).
- Assist with future planning, development and implementation of fellowship programs including the academic and clinical requirements to ensure accreditation standards are met.
- Maintain and ensure accuracy of program letters of agreement (PLAs) with all training locations.
- Under the direction of the Education Manager, the coordinator will provide assistance as needed for education meetings, events, seminars, conferences, speakers, etc., which may include arranging speaker schedules, making travel arrangements, and procuring food items.
- Assist with the daily management and yearly planning of the adult neurology residency program. Assist with management of the IM resident rotation schedules, daily clinic schedules, weekly didactics schedule and meetings.
- Support the development of reports and maintain records for the University or national accreditation boards using data sources such as ERAS, WebAds, Amion, MedHub or other reporting tools as needed.
- Help onboard visiting trainees meeting all requirements from the GME and ACGME. This includes all badging, security access, EPIC training, parking access, state licensure applications, Medicaid forms and other GME forms as needed.
- Distribute evaluations for the programs through Medhub, as well as distribute individual evaluation reports to the faculty for their annual evaluation report in PRISM.
- Oversees processing of verification of training and maintains the Department's alumni database.
- Completes funding worksheets accurately reflecting appropriate funding sources.
- Assist in fellowship reimbursements for moonlighting, conferences, exams, and other covered expenses.
- Assist in annual budgeting for fellowships by gathering information on allotted FTE funding from hospital practice sites in addition to any grant funding.
- Analyze current educational programs/services related to fellowships and suggest improvements in the rotation schedules to identify cost cutting measures and practices that are more efficient.
Qualifications
Minimum Qualifications:Senior Professional
- A bachelor's degree in Business Administration, Communications, Finance, Human Resources, or similar field from an accredited institution.
- Two (2) years of experience working with fellowship programs and/or graduate medical education in a health care setting or closely related field.
- A bachelor's degree in Business Administration, Communications, Finance, Human Resources, or similar field from an accredited institution.
- Three (3) years of experience working with fellowship programs and/or graduate medical education in a health care setting or closely related field.
- Four (4) years of experience working in an academic residency/fellowship coordinator position.
- Experience working with ACGME. GME, policies and accreditation standards
- Ability to manage and perform a variety of routine and complex assignments with considerable independent judgment.
- Ability to handle sensitive information with absolute confidentiality.
- Knowledge and ability to plan for and manage the administrative activities of a Fellowship Education Program through application of prescribed standards, policies, procedures. Skilled in developing short and long-term administrative goals for the Fellowship program to promote effectiveness and efficiency.
- Knowledge and skill in the use of computer systems and software; knowledge of information data systems and the expertise to adapt them to the support of a clinical education program.
- Ability and skill in establishing and maintaining effective working relationships with other Fellowship program personnel, Faculty, staff, affiliate institutions, residents, students, and the public.
- Skill in communicating professionally and effectively both orally and in writing.
- Skill in using independent judgment and discretion and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
- Ability to gain comprehensive knowledge of the terminology, principles, and methods utilized in the training and educational programs.
- Skill in prioritizing, planning, working independently, and organizing work projects and assignments effectively and efficiently.
- Excellent organizational skills, with the ability to plan and organize fellowship program needs and activities, establish work priorities, and provide follow-through to ensure completion of all activities.
- Great attention to detail, computer sophistication, ability to manipulate web-based report systems, and ability to work with faculty, fellows, students and staff in the department, GME Office and School of Medicine Offices in a competent and professional manner is required.
- Ability to understand and apply regulatory requirements at the program level.
- Senior Professional $43,064 - $54,778 Principal Professional $49,524 - $62,694
Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 24, 2022
Unposting Date: Ongoing
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