Job Title: Administrative Assistant 2
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 238112
*

Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of four years and progressively responsible experience in administrative support positions, including two years at the Administrative Assistant 1 level

OR

High School Diploma, GED, or equivalent from a State or Federal accrediting organization and seven years, progressively responsible experience in administrative support positions.Knowledge, Skills, & Abilities

• Ability to maintain confidentiality
• Excellent interpersonal, written and verbal communication skills
• Proficient in Microsoft Office and other computer software/databases
• Detail-oriented with strong organizational, time management, prioritization and multi-tasking skills

Preferred Qualifications Experience in student affairs, student services, or auxiliary services section of higher education; strong human resources ability; financial or budget aptitude.Responsibilities The responsibilities include, but are not limited to:
Administrative Support:
Serve as the administrative assistant and office manager for the (AVP for Student Affairs) to include tasks such as travel authorizations, expense statements, check requests , P-Card statements, personnel hiring/PCF, Position Review Request, monthly budget reconciliation, prepares and processes requisitions, and correspondence. Schedule meetings and meeting locations, conference room and enter approved time into employee payroll system.
Administrative Duties:
Manage the (office or reception area for AVP for Student Affairs). Supervise the student assistants. Answer telephone calls and greet visitors to the office. Manage equipment inventory and space inventory. Administrative & Budgetary Support:
Assist and provide administrative and budget support to departments, including, but not limited to monthly reconciliation and keeping department advised of budget status.
Events:
Provides support for divisional campus events and other events on campus. Customer Service:
Assists students, faculty, staff, parents and Visitors with questions or problems.
Other Duties:
Perform all other related duties/tasks as assigned.Job Summary Position serves as the Administrative Assistant to the Assistant Vice President for Student Affairs. The position is responsible for assisting the AVP with operations of Campus Recreation [Club Sports, and Intramural Sports), Housing & Residence Life, Multicultural Student Engagement, Student Life Engagement and Maxwell Theater. The Individual oversees the human resources function for the portfolio including processing and documentation for 40 full-time employees and over 100 student assistants. The individual will be responsible for multiple administrative roles In the Student Affairs office including day-to-day scheduling, budget tracking, purchasing, Inventory, and the supervisor of student assistants. Shift/Salary Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 1/11/22 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.