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Administrative Assistant III (B4 career level)

Employer
Grinnell College
Location
Grinnell, IA

Job Details

Job Title:

Administrative Assistant III (B4 career level)

Department:

Office of the Treasurer

Job Summary:

This Administrative Assistant III position provides key administrative and analytical support to the Vice President for Finance and the Treasurer’s team. The Assistant is expected to provide excellent coordination, communications, analytical, and logistics support to enhance the VP’s productivity. The Assistant must be able to gracefully and confidentially handle inquiries and route them to the appropriate parties; manage meeting/event scheduling and planning; gather and report data; and address special projects and tasks, as assigned. The Assistant’s work requires tact, discretion, customer service, a collaborative spirit, an ability to prioritize, critical judgment, and a sense of efficiency, as well as excellent speaking, writing, and analytical skills. Many of the Assistant’s tasks require adherence to the highest standards of confidentiality. The Assistant reports to and works on a daily basis with the Vice President, Associate Vice President, and and also provides logistics and analytical support to members of the Treasurer’s team. The Assistant is expected to develop a thorough understanding of the Vice President’s preferences, responsibilities, business cycles, and methods. The Assistant must also be well-versed in the College’s mission, policies, procedures, and responsible persons at all levels of the organization.

Minimum Qualifications:

H.S. diploma and five years of experience. Excellent attention to detail with strong oral and written communication skills are a must. The candidate must be familiar with Microsoft Office products including Outlook, Excel, and Word. Experience with PowerPoint is a plus. Must be able to learn and use the Colleague database to generate reports and information.

Link to Job Description:

Administrative Assistant III

FLSA Category:

Non-Exempt

Staff/Faculty:

Staff

Employment Status:

Full-Time

Employment Category:

Regular

Special Instructions to Applicants:

Selected candidate must successfully pass a background check prior to first day of employment.

The College requires staff members to be vaccinated against COVID-19, with at least one CDC-approved vaccination dose by date of hire, or approved religious or medical exemption.

Open Until Filled:

Yes

Posting Number:

S00815

Diversity Statement:

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.

Organization

Founded in 1846, Grinnell College is a highly selective residential liberal arts college that enrolls 1,500 students from every state and about 50 countries around the world. The College’s primary mission is to provide students with a broad, deep, and life-enhancing education, preparing its students for professional success, personal growth, and social responsibility. The College’s graduates are equipped to pursue successful careers, satisfying personal lives, effective community service, and intellectually stimulating and physically active leisure.

The Grinnell liberal arts education is an exceptional, rigorous, comprehensive, and opportunity-rich experience that has, at its heart, meaningful one-on-one interactions between students and faculty. Capitalizing on a student/faculty ratio of 9:1; the College’s curricular and research programs incorporate active learning and collaborative work between students and faculty and a strong, growing commitment to undergraduate research.

The College recently completed a comprehensive strategic plan, and two of the six strategies focus on diversity and achievement. Recent efforts have nearly doubled the number of tenure track faculty of color and the number of entering students of color. Grinnell College has been named one of the 20 best liberal arts colleges in the country for the past 15 years by U.S. News & World Report. Additionally, Grinnell ranks in the top 1 percent of colleges and universities for Ph.D.s per graduate, and the College holds the largest endowment of any U.S. liberal arts college.

Because Grinnell College is small, it encourages a sense of closeness among students, faculty, and staff, alongside a recognition and respect for individual differences. Grinnell stands out among other selective national liberal arts colleges for the degree of participation expected of students in shaping their own educations. Grinnell’s individually advised curriculum requires each student to devise an individual academic plan in consultation with faculty advisers. The process challenges students to define their academic goals and to take an active role in exploring all Grinnell has to offer. The comprehensive academic plan, submitted when declaring a major, must show a balanced selection of courses across disciplines. With 26 majors and 10 interdisciplinary concentrations to choose from, students have many opportunities to conduct original research and undertake advanced study in a wide variety of areas.

Faculty members at Grinnell College are committed to working closely with students as instructors and advisers. Grinnell’s professors view classroom teaching as their top priority. They are respected scholars and practitioners, active in producing original, significant work. Ninety-six percent of Grinnell’s faculty members hold the highest degrees available in their areas of study. Faculty members also play a leading role in decision-making about curriculum and policy affecting academic matters. Courses offered at Grinnell are determined by the people who teach them. Interaction thrives between academic departments, fostering an atmosphere of intellectual discovery and excitement on campus, which is shared by faculty and students.

A year after commencement, almost a third of Grinnell graduates are attending graduate school, about one half are employed, and the remaining 20 percent are involved in volunteer work, traveling, service projects, and more. The College is proud of its graduates and their important work in education, business, technology, law, science, medicine, and the arts. No matter what they do, most graduates report that they continue to be influenced by their years at Grinnell, where they learned to translate their ideals into action.

The Grinnell College campus offers state-of-the-art facilities on a park-like 120-acre campus. The new $42 million Rosenfield Center sits at the heart of campus and serves as the College’s centerpiece, a hub of activity, and a meeting place for all Grinnellians, offering centralized dining, several lounges, student organization offices, a student art gallery, and more. A renovation and expansion of the Noyce Science Center, currently underway, will add 120,000 square feet to this facility, including teaching and research laboratories, classroom and office space, a science library, a computer laboratory, and study areas. The new $21 million Athletic and Fitness Center encompasses a performance gym, a state-of-the-art fitness facility, a practice gymnasium, and more. The Bucksbaum Center for the Arts, renovated and expanded in 1999, offers a recital hall, an art gallery, theatres, a scene shop, and studio space. The Grinnell College Libraries — consisting of Burling Library, Windsor Science Library, and the Listening Room and AV collections— hold more than a million books and government documents, more than 16,000 serials, roughly 30,000 audiovisual units, and almost 8,000 e-books. The campus-wide network of computers features the latest in technology. Every residence hall room has access to the Internet, as do all campus computer labs, and wireless access is widespread.

About Grinnell: Founded by abolitionists in 1854, Grinnell is a culturally vibrant community with a number of historic neighborhoods. Grinnell’s architecture is especially noteworthy, highlighted by buildings designed by Walter Burley Griffin, Louis Sullivan, and Cesar Pelli. Anticipating its future, Grinnell is investing in its central business district, its parks, and its amenities, including a new transportation museum.

With a population of about 9,000 people, Grinnell is small enough to be friendly and accessible, but large enough to have a variety of restaurants, shops, churches, health care facilities, and recreational programs and activities. Many Grinnell students participate in community projects, ranging from volunteer service to local politics.

Grinnell’s Iowa setting also provides many students with material for research and creative projects in the natural and social sciences and the arts. The College’s Center for Prairie Studies encourages curricular development and public events engaging with the natural, historical, and cultural environment of the region.

As a residential college, Grinnell has a busy intellectual and social life on campus with lectures, symposia, performances, and readings, as well as films, parties, and other events. More cultural outlets are available in Des Moines, Iowa City (home of the University of Iowa), and Ames (home of Iowa State University).

Grinnell College offers a competitive and comprehensive benefit package, including health, dental, life, and long-term disability insurance. A TIAA-CREF retirement plan is also available. Generous holiday leave and four weeks of paid vacation are part of the benefit package as well. Educational benefits include free courses at Grinnell for employees and their spouses, tuition remission for dependent children, and exchange programs with 22 other colleges. The College also offers a relocation allowance to employees who must relocate to Grinnell. All employees and their families receive free admission to most College events.

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