Executive Special Assistant

Job ID: 315962
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range
$81,378-105,791/annually, DOE

Grade
122

Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar
12 Months

Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers

Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options

• Paid observed federal holidays & additional paid time off throughout the year
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
• Paid vacation, sick, and personal time (if applicable)
• Multiple health and dental insurance coverage plans
• Virtual Health Care
• . : Reach a doctor 24/7
• Flexible Spending Accounts (FSA)
• Maricopa Perks & Gears Discount Program
• Employee assistance program (EAP)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employee and dependents (if applicable)
• Revised summer work schedule
• Maricopa Employee Health & Wellness Program
• Employee recognition opportunities
• Public Service Loan Forgiveness

Job Summary
Working for Maricopa Community College District Human Resources, the Executive Special Assistant will oversee complex, sensitive projects with district-wide impact and/or provide operational management, analysis, and policy development assistance in support of the Chief Human Resources Officer. The position is responsible for developing and presenting recommendations for standardized HR- related policies and procedures consistent with federal, state, and local laws. This opportunity will engage in cutting-edge and high-quality research analysis to meet the policy needs of the District.

Essential Functions
50% - Works collaboratively to compose, maintain and clarify policies and procedures of the District in a clear and concise manner. Will provide expert skill in writing policies, and procedures that are in compliance with regulations related to employment laws;department or organizational guidelines and organizational mission.Executes policy briefings that are concise, thorough, and informative for internal consumption.
Will engage in change management by introducing and socializing such policy changes organizationally for adoption. Will work collaboratively to receive input and feedback from stakeholders. Will create project plans and ensure the implementation of new and revised policies and guidelines.

30% - Will prepare comprehensive reports, conduct research and track research materials in support of policy recommendations.Maintains accurate policy related files. All updates, revisions and deletions must be recorded and easily accessible.Act as liaisons between employees and employers in relation to organizational change management strategies. Remains knowledgeable of the critical institutional goals, shared governance principles, and emerging projects inclusive of the District's workforce to resolve policy issues and including performing research, authoring documents, and making presentations.

20% - Oversees and provides professional consultative and administrative support for complex projects, community relations, operational management, and customer service initiatives in the human resources department. Ensures compliance with applicable regulations, policies, requirements, and standards by conducting peer institution research and performing regulatory analysis. Builds constructive and cooperative working relationships with faculty, staff, and District leaders to gain inclusive feedback to develop and implement strategies, goals, and objectives, milestones, and deliverables related to policy-development work. Applies interest-based resolution techniques to bridge gaps in understanding and to assist with the resolution of conflicts and communication difficulties develops and implements quality assurance standards for policy review and adoption and audit structures.Performs other special projects as assigned.

Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in public affairs, business, education or field related to area of assignment and five (5) years management experience that includes oversight and management of complex, sensitive projects with organization-wide impact. Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.

OR

Associates Degree from a regionally accredited institution in public affairs, business, education and five (7) years management experience that includes oversight and management of complex, sensitive projects with organization-wide impact. Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.

OR

High School Diploma or G.E.D. and five (9) years management experience that includes oversight and management of complex, sensitive projects with organization-wide impact. Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.

Desired Qualifications
A. Possess a Master's Degree in Public Administration or Human Resources Management, or a Juris Doctor (JD) degree from a regionally accredited institution.

B. Demonstrated Experience collaborating and partnering with employee groups and complex organizational structures, including an ability to build and maintain relationships with employees across all levels of the organization that include bringing a group to reach a decision, conclusion, or solution.

C. Demonstrated Experience managing multiple projects with tight deadlines, providing good judgment, attention to detail, and prioritizing work as necessary while working independently.

D. Two or more years of experience in advanced research, development, and implementation of human resources policies or labor agreements with an understanding of legislative and regulatory processes.

E. Demonstrated ability to use technology and skilled at using Microsoft Word, Excel, and Powerpoint.

F. Demonstrated experience using excellent organizational skills to work effectively under conditions of a heavy workload, frequent interruptions, distractions while maintaining a strong commitment to customer service and deadlines.

G. Experience working with highly confidential information and maintaining discretion, staying abreast of issues that affect the workplace, and policies that can mitigate or eliminate negative impacts on the organization.

How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Additional Requirements
Along with a resume and cover letter, Applicants are required to submit a writing sample to be considered for this position.

Submit a one (1) to two (2) page writing sample of a policy analysis that demonstrates strong analytical, writing, and editing capability. Include synthesis summary of the relevant information.

Missing materials or incomplete employment history will not be considered.

Posting Close Date
Apply on or before January 18th, 2022 to be considered.

EEO Information
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

Clery Act
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.


To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=315962&PostingSeq=1







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