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Associate Director, Prospect Management

University of Virginia

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Job Details


Employment Type: Full-time
Posted data: 2022-01-23
Req: R0031678

UVA’s Office of University Advancement seeks applications for an Associate Director, Prospect Management to join their team. Under the direction of the Director for Pipeline Development, the Associate Director, Prospect Management will play a critical role in analyzing the UVA pipeline to provide insights that drive activity in the ambitious $5 billion Honor the Future, the Campaign for the University of Virginia. The data-savvy Associate Director ensures the effective management of the UVA prospect pool and pipeline by applying sophisticated knowledge and skills in the use and manipulation of data and reporting to support all areas of prospect and pipeline development. The Associate Director will be responsible for strategic data review and analysis through the creation of reports and data extracts using BI tools such as Cognos Report Studio and translating that analysis to inform business processes, ensuring prospects effectively move through fundraising pools, portfolios, and pipelines.

The Associate Director will partner on a central operating team of resident experts in best practices in prospect management serving as a training resource and guide for university fundraising staff. The incumbent will regularly monitor, review, and assess the quality of the UVA prospect pool and pipeline using ad hoc reporting, mass dataset review, and streamlined, relevant visualizations created for a diverse UVA community. The Associate Director will serve as a strong mentor to the PM team, contributing to the continued development of program skills in all areas of data analysis and report visualization. They will also play a critical role in data preparation work prior to a large-scale CRM conversion.


  • Maintenance, review, monitoring of pipeline data through custom report audits and extracts, data analysis, and ongoing communication with partners in University Advancement.

  • In partnership with the Director for Pipeline Development and Advancement Analytics team, conceptualize, analyze, and contribute to the design of comprehensive, unit-wide data visualization reports that include assessments of portfolios, pipelines, development officer and unit progress to goals, and pool penetration using front-end data application software such as Cognos Report Studio and data visualization tool Tableau Server. Serves as a technical resource and mentor to colleagues on the Prospect Management team.

  • Works collaboratively with other members of Advancement Operations, fundraisers, and senior staff to communicate best practices in all areas of prospect management.

  • Serves as a senior member of an evolving Central Prosect Management and Research team, actively contributing to program goal creation and team skill development.

  • Contributes to ad hoc Prospect Management work defined by an established matrix system of requests.

  • Seeks opportunities for professional development that will enhance job performance including ongoing development of analysis and visualization skills, conference attendance, and building networks within the university and peer institutions.

  • Other duties as assigned.


  • Meets performance metrics defined by Director (accuracy in pipeline data & reporting, reporting deadlines, etc.).

  • Demonstrated competency in manipulating data and creation/refinement of data visualizations. Training and mentoring PM team in data analysis and visualization tools.

  • Strategic partnerships valued by leadership and the field; measured through customer satisfaction surveys and feedback collected by leadership

REPORTING RELATIONSHIPS: Reports to the Director for Pipeline Development.


  • Bachelor’s degree is required or equivalent combination of education and experience in a business intelligence related discipline.

  • At least eight years of related experience is required.

  • A minimum of two years in a fundraising or nonprofit environment required.

  • Demonstrated knowledge of quantitative and qualitative analysis.

  • Expert ability to articulate complex ideas clearly, accurately, and concisely required.

  • Demonstrated data visualization skills preferred.

  • Expert Excel skills required. Proficiency with Windows environment and standard MS Office suite required.

  • Ability to achieve expert status on standard and proprietary databases required.

  • Excellent analytical and organizational skills required.

  • Strong verbal and written communication skills required.

  • Experience in training and mentoring colleagues preferred.

  • Demonstrated ability to develop pipeline reporting methodologies to support organizational goals, including data mining, sophisticated constituent database queries, etc.

  • Expertise with applications such as SAP Business Objects, Cognos, Microsoft Power BI or other tools required.

  • Ability to build strong working relationships and contribute to a positive work environment by serving as a collegial, helpful, and approachable partner within the team.

  • Ability to represent the Prospect Management team in the broader University of Virginia community contributing to the evolution of a strong, collaborative cohort of professionals across campus.

  • Ability to self-motivate and work well with and through others required.

  • Scrupulous attention to matters of discretion and confidentiality required.

  • Ability to work on multiple projects simultaneously, set priorities, and meet short deadlines required.

  • Experience in a complex decentralized nonprofit environment preferred.

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

UVA Advancement offers a flexible and hybrid workplace . All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by manager, some positions may be required to work intermittently in a shared office space located in Charlottesville, Virginia.

This position will remain open until filled. This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for R0031678. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

  • CV

  • Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at

For more information about UVA and the Charlottesville community please see and

For more information on the benefits at UVA, visit

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

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