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Department Coordinator, Entrepreneurship & Innovation and Idea Lab

Macalester College
Saint Paul, MN

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Administrative Jobs
Academic Affairs, Research Staff & Technicians
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details


The Entrepreneurship & Innovation Department at Macalester College is seeking a creative, adaptive Administrative professional to join their dynamic team. This is a fabulous position for someone with a creative mindset, who seeks to implement new, innovative and healing solutions beyond the status quo, and believes in improving existing ideas to positively impact the world around them. The Department Coordinator will work in direct collaboration with the Director to implement the strategies and activities related to the department while coordinating all scheduling, maintenance and inventory of the Idea Lab. In addition, this role directly supervises 18 student workers. Professional communication, organization and ability to work independently are essential.


About Entrepreneurship & Innovation Department and Idea Lab: 


Entrepreneurship and Innovation (E&I) at Macalester inspires students to put their ideas into action, working with students and the broader Macalester community to nurture ideas and fuel innovation to bring about transformative change. E&I creates opportunities for students year round working in 4 broad categories: Entrepreneurship and Innovation mindset development, team and project based learning, apprenticeship opportunities, and global learning experiences.

The Idea Lab is community-oriented, dynamic workspace designed to encourage collaboration by giving the tools and support needed to unleash creativity and release stress, to brainstorm and innovate, to collaborate and befriend, and to re-center and heal. The space hosts student-led workshops of every variety to give students opportunity for self-expression and discovery, while making art accessible and inviting to all. The Idea Lab is also a space where faculty augment traditional classroom learning into a realm of creative, hands-on problem-solving. The student staff Infuse the space with energy and ideas through providing encouragement, support and connection to ALL students, while modeling collaboratively what curiosity means to them. In their own words: “We, as community builders, problem solvers, learners, makers, and engagers, are here to facilitate innovation and insight by sharing and supporting the creative process. We strive to foster bold ideas and healing solutions to some of today’s most difficult problems. We hope that by being courageous and adventurous we build the world in which we are proud to live.”


Administrative Support and Event Planning:

  • Provides direct administrative support to the Director, Program Manager and the Department of Entrepreneurship and Innovation. This includes taking minutes at meetings, developing organizational processes and record keeping through paper and electronic files, ordering office and departmental supplies, coordinating onboarding logistics, and working with departments (i.e. Student Employment, IT, Facilities, Catering, etc.) to help the department achieve its mission. Ensures that space is clean, safe, and welcoming.
  • Helps to maintain the Entrepreneurship and Innovation website 
  • Coordinates communication efforts to help the department promote programs, workshops and events and tell its story through the use of social media, the department’s website, Mac Daily posts, the events calendar, etc.
  • Supports Program Manager with programmatic logistics for events, programs and meetings, including space reservation, ordering and purchasing goods, assisting with contracts, calendaring, and communicating with diverse groups of people to ensure engagement through various modalities.
  • E&I programs that will be supported include Live It Fund, MacNest Summer Internship and MacNest Climate Justice.
  • Supports the full cycle of Entrepreneurship & Innovation marquee event, Macathon and staffs the event.


Idea Lab Coordinating:

  • Maintains the Idea Lab to ensure it is well maintained and organized. 
  • Leads tours, cleans and updates the space regularly.
  • Monitors inventory and orders supplies and equipment as needed for workshops, class visits and space generally, submits work orders. 
  • Repairs equipment and supports the user's needs.
  • Manages Idea Lab calendars and coordinates reservation requests and scheduling for space.
  • Plan and organize events and programming for the Idea Lab 
  • Maintains an accurate database to track engagement in Idea Lab. 
  • Tracks budget expenditures for Idea Lab.


Student Staffing:

  • Recruits, hires, trains, and supervises 18-20 student employees. 
  • Coordinates student staff schedules and approves time cards.  
  • Cultivate an environment of equity and inclusion.
  • Coordinates logistics for student staff meetings. 
  • Coordinates student staff goals that comply with Entrepreneurship & Innovation vision and departments needs then delegates tasks and projects and organizes workflow to ensure students understand their duties and ensure they are completed. 
  • Ensures student collective work hours stays within overall budget and adherence to policies and requirements of the Student Employment department.
  • Coordinates all student paperwork and compliance issues.


  • Someone who is curious, flexible, hardworking and conscientious 
  • 1-3 years of experience in an administrative support role; experienced event planning, detail oriented and comfortable taking initiative 
  • Demonstrated experience manageing budget and analysis.
  • Effective project management, analytical skills and excellent organizational skills for event management.
  • Strong experience with scheduling and calendar management. 
  • Must have strong communication skills, ability to write clearly, ability to work independently in a large, busy department, ability to supervise and direct student employees.
  • Must be able to handle multiple projects and priorities at the same time in a busy, demanding environment and work with many interruptions.
  • Demonstrated commitment to equity, inclusion, and diversity. Actively engages in learning and practicing principles of social justice and inclusion to increase individual capacity to support institutional changes that create and sustain a more welcoming and inclusive environment across the Macalester Community.


Compensation & Benefits: 

The total compensation for this position includes an hourly wage of $19.54-$22.90. This role is year-round, 1.0 FTE and offers full access to Macalester’s competitive benefits package.


Application Guidelines: 

Please submit your resume AND cover letter in the same pdf to be considered. Priority will be given to candidates who apply by February 1st, 2022. This role will be posted until filled. 


All questions should be directed to: 

Jaclyn Howard 

Talent Acquisition Manager 

[email protected]


Macalester College - Institutional Overview

Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphasis on internationalism, multiculturalism, and service to society.Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women.BenefitsMacalester employees enjoy a fantastic benefits package and working environment that is second to none. Please visit for more information about benefits at Macalester College.Our Commitment to Safety in response to COVID-19:For the safety of our community, Macalester requires all employees to have received a COVID-19 vaccine. Should a newly hired employee be unable to receive the vaccination for either medical or religious reasons we offer accommodations and assistance.Questions or concerns about this process should be directed to Bob Graf, Director of Employment Services, at [email protected]


Working for Macalester College 

Since its founding in 1874, Macalester has provided students the inspiration, insight and experience to become successful and ethical leaders. Classes are taught by faculty whose passion is teaching and whose scholarship gains national recognition.
Two great cities at your doorstep. Macalester is nestled in a lovely, residential neighborhood–minutes from downtown St. Paul and Minneapolis–which offers students a wealth of internship opportunities in business, finance, medicine, government, law, the arts, and more.

Macalester students are citizens of over 90 countries.

Our faculty earned their advanced degrees from some of the best schools in the world, and they remain thought-leaders in their fields

Macalester students enjoy a wealth of resources for research on and off campus–specialized laboratories, libraries, museum collections, distinct population groups for surveys, even a natural history center. Often students undertake research that makes real contributions to their discipline. They publish papers in scholarly journals, participate in conferences, and provide analysis for policy makers and real-world use.


Macalester is committed to being a preeminent liberal arts college with an educational program known for its high standards for scholarship and its special emphasis on internationalism, multiculturalism, and service to society.

Statement of Purpose and Belief

At Macalester College we believe that education is a fundamentally transforming experience. As a community of learners, the possibilities for this personal, social, and intellectual transformation extend to us all. We affirm the importance of the intellectual growth of the students, staff and faculty through individual and collaborative endeavor. We believe that this can best be achieved through an environment that values the diverse cultures of our world and recognizes our responsibility to provide a supportive and respectful environment for students, staff and faculty of all cultures and backgrounds.

We expect students to develop a broad understanding of the liberal arts while they are at Macalester. Students should follow a primary course of study in order to acquire an understanding of disciplinary theory and methodology; they should be able to apply their understanding of theories to address problems in the larger community. Students should develop the ability to use information and communication resources effectively, be adept at critical, analytical and logical thinking, and express themselves well in both oral and written forms. Finally, students should be prepared to take responsibility for their personal, social and intellectual choices.

We believe that the benefit of the educational experience at Macalester is the development of individuals who make informed judgments and interpretations of the broader world around them and choose actions or beliefs for which they are willing to be held accountable. We expect them to develop the ability to seek and use knowledge and experience in contexts that challenge and inform their suppositions about the world. We are committed to helping students grow intellectually and personally within an environment that models and promotes academic excellence and ethical behavior. The education a student begins at Macalester provides the basis for continuous transformation through learning and service.

Find Us
1600 Grand Avenue
St. Paul
United States
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