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Administrative Assistant-Health

Moraine Park Technical College
Fond du Lac, WI

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Job Details


Applications are being accepted for a full-time Administrative Assistant-Health at Moraine Park Technical College, West Bend Campus.  This position will provide administrative support and technical assistance to the Health work team.


Applications will be accepted until the position is filled; however, initial review of applicants will take place January 21, 2022.


Beginning:  Immediately

Responsibilities1. Provide administrative assistance and technical support to the Associate Dean of Health, and the health team of faculty and staff.  2. Coordinate the communication of information to staff, students and external partners, including within work teams, program teams, advisory committees, individual faculty and staff and the general public. Identify the appropriate resources/services necessary for referral. Assist the Associate Dean with Nursing, Nursing Assistant and Surgical Technology program Accreditation and/or licensing process and update reports.3. Coordinate advisory committee and other meetings and events to include coordinating schedules, scheduling meetings, rooms and vehicles, ordering refreshments and sending invitations. Track agenda items and maintain meeting minutes.4. In coordination with the Associate Dean, prepare and process course set-up, adjunct course instructional agreements and room scheduling associated with course set-up. Verify and process instructor workloads and adjunct agreements. Assist with new adjunct instructor orientation and certification paperwork. Work with the Associate Dean to analyze enrollment data by projecting out 2 years, make recommendations and initiate cancellations and changes to courses. Optimize the ERP to automate processes within work assignment. 5. Assist the Associate Dean with budget preparation including compiling budget detail, entering budget data, making budget adjustments, reconciling the pcard and assisting with major equipment and supply purchases. Input and reconcile expense vouchers, mileage reports, travel expense and other related budget documentation. Work with the Finance Office and the Associate Dean in tracking grant funding sources and expenditures.6. Coordinate and communicate with Student Affairs on course cancellations and additions, student issues, student orientation and other program related information.7. Utilize Banner ERP for course set-up, student/course information, instructor workloads and certification, budget input and transfers, class rosters, evaluate and process course overrides and costing information and to generate course schedules and enrollment reports.8. Organize and make necessary revisions for annual program changes to the following documents: Academic Planner, Program Outcomes Worksheet, Program Web Page database, course descriptions, brochures, college catalogue and other program-related materials.9. Coordinate external clinical agency Memorandum of Agreement process by maintaining database, reviewing new and reissuing expired contracts. Notify clinical agencies of upcoming student groups, process Clinical Transition Preceptor clinical requests and notifications. Obtain approval from clinical agencies for positive criminal background check findings. In coordination with Nursing Instructional Aide, prepare and distribute Health Requirements/Physical Exam forms. Assist with Petition Process, selection and new student registration. Prepare program advising materials. Verify graduation requirements and process Board of Nursing forms.10. Coordinate the book order process. Provide backup to other Academic Administrative Assistants and perform other duties as assigned.


Qualifications1. Associate Degree in related field. 2. Three years of related work experience.3. Any combination of equivalent training and experience which provides desired knowledge, skills and abilities. 4. Excellent written and verbal communications skills. Ability to communicate professionally in a variety of modes including instant messaging, email, texting, written text and verbal.  Knowledge and experience with internet-based meeting preferred. 5. Ability to work with and produce detailed information, statistics and data for reports.  Ability to compose memos, agendas, minutes, presentations and other related correspondence. 6. Ability to develop, query and generate reports 7. Thorough knowledge of database operations and educational software applications.  Expertise with MS Office Suite, including Access, Excel, Word, PowerPoint and Outlook.  Experience with an ERP, such as Banner, or other student administration systems. 8. Ability to establish and maintain effective working relationships with internal and external customers. Ability to collaborate and work effectively as part of a team.9. Ability to maintain confidentiality. Knowledge of the Family Education Rights and Privacy Act (FERPA) preferred. 10. Willingness to take initiative, work independently with little supervision and make decisions with minimum direction.  Must demonstrate strong organizational and time management skills with the ability to prioritize special projects with routine assignments.  Ability to adapt to changes and interruptions in the daily work. 11. Strong problem-solving skills to include accuracy and attention to detail.  Must demonstrate ability to capture essential issues, suggest solutions and provide research and follow-through.12. Knowledge of accounting methods and procedures.  Experience with budget preparation and tracking preferred.13. Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.


Benefits Summary

WI Retirement

Group Life Insurance

Group Health Insurance

Group Dental Insurance

Group Vision Insurance

Long Term Disability

Voluntary Short Term Disability

Paid Vacation

Paid Holidays

Accumulative Sick Leave

Flexible Spending

403(b)/457 Deferred Comp-Voluntary Retirement Savings Program Options

Wellness Program

Professional Development

Educational Assistance

Employee Assistance Program


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