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Department Assistant - Business and Careers Technologies

Oakton Community College
Skokie, IL
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Job Details

Category:: Staff
Department:: Division of Business and Career Technologies
Locations:: Skokie, IL
Posted:: Dec 17, 2021
Closes:: Open Until Filled
Type:: Part Time Staff
Position ID:: 140782

About Oakton Community College :

For over 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

Job Description:

Basic Function and Responsibility:

Under supervision, provide administrative and office support services to one or more administrator/faculty/staff members in the college. Exercise independent judgment in the use of confidential information based on established college policies and procedures.

Characteristic Duties and Responsibilities:

  • Compose, type and prepare routine correspondence, reports and memoranda for administrator/faculty/staff member as required.
  • Receive and refer phone, mail or in-person inquiries and requests to appropriate functional area or division.
  • Process and schedule all work on an established priority basis in order to equitably handle all requests for services from supervisors.
  • Take and type notes of committee and/or faculty meetings when required.
  • Type legal contracts, agreements, examinations, and evaluations as required using discretion in disseminating confidential information concerning these documents.
  • Organize, maintain and update subject files and records, keeping all data for administrator/faculty members current and in good order.
  • Monitor budget expenditures for functional area as required.


Qualifications and Working Conditions:

  • High school education or an equivalent combination of training and experience from which similar ability can be acquired is necessary.
  • Two years general office experience with one year of responsible general administrative and office support services is necessary.
  • Ability to utilize a keyboard to enter, retrieve and manipulate data is required.
  • Intermediate level of word processing (Microsoft Word preferred) and beginning spreadsheet application (Microsoft Excel preferred) skills are required

Additional Information:

Supervision Received:

General supervision is received from designated supervisor.

Supervision Exercised:

Exercise functional supervision of staff members and student employees.

HOURS: Monday - Thursday 3:00pm - 8:00 pm; Friday 11:30 am - 4:30 pm

SALARY $18.09 - Starting salary may change due to the completion of staff negotiations.

Application Instructions:

Oakton is accessible by public transportation.

Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton Community College requires all employees to adhere to a Vaccination /Testing Mandate and Mask Requirement.
Oakton Community College does not currently have a work form home policy and employees, are required to report to campus.



With more than 2,500 course offerings each term, Oakton Community College offers a wealth of educational options in the heart of Chicago’s northern suburbs. From degree programs to non-credit career enhancement and personal enrichment courses, Oakton has something for everyone. 

Founded in 1969, Oakton is a two-year community college offering associate's degree programs and non-credit courses in northern Cook County, Illinois.

Oakton's 147-acre main campus sits in a forest preserve in Des Plaines, Illinois. A second campus in Skokie serves residents on the eastern side of the District and is home to the Art, Science, and Technology Pavilion. The College also offers continuing education classes at off-campus locations throughout the region, and many students pursue studies at home through our distance learning program.

Programs of Study
Associate's degrees in 80 areas of study prepare students to transfer to four-year institutions or to step directly into rewarding careers. Continuing education programs offer personal enrichment and career advancement opportunities through courses ranging from art to home improvement to English as a Second Language.

Oakton's 700 full- and part-time faculty members boast top academic credentials, and their true passion is teaching. In small classes, our faculty engage students as individuals and guide their learning experience.

Oakton's 46,000 credit and non-credit students represent all ages, 55 nations, and a wide range of experience. More than half come from a minority background, bringing a wealth of perspectives to campus.

Student Life
Students at Oakton participate in 50 clubs and organizations, from the Ceramics Club to Students for Social Justice, and they take a role in college governance and more through the Student Government Association and other leadership groups. A rich activities calendar offers lectures, social events, service opportunities, and more.

With a full performing arts season and a museum dedicated to the work of Chicago-area artists, Oakton Community College fosters a creative environment where the arts flourish. For students, that means opportunities to learn, create, and perform. For the community, the College offers a wide array of cultural events and opportunities to experience creativity.

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