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Grant & Project Support Coordinator, Senior

Northern Arizona University
Ctr for Health Equity Research
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Job Details

Job Title: Grant & Project Support Coordinator, Senior
Location: Ctr for Health Equity Research
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605948
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information
NAU’s commitment to the new NAU Workplace includes a Hybrid-First approach where the baseline for our hybrid-first work environment will be the option for three days of on-site work and two days of remote work for most employees with the option of additional flexibility as determined by Department leadership. For more information please visit the Office of the President’s Website.

Job Description

The Center for Health Equity Research (CHER) is focused on emerging health issues and health disparities. CHER has strong collaborative relationships across disciplines at NAU, and with community, government, and tribal partners.

This is a full-time, 12-month, benefit eligible position. This person will generally be responsible for supporting research programs at CHER. This includes significant budget and other support for grant proposal development and submission for CHER proposals, support for generating and submitting periodic reports to agencies, and providing budgetary monitoring for existing funded projects.

Essential Functions

Pre-Award: Grant proposal development and submission - 30%

  • Coordinate and support development and writing of grant proposals including proposals involving faculty in different departments, colleges, and units at the university as well as partners outside the university. May direct and coordinate the work of others as needed to accomplish the goals of the Center and projects. Assist with online applications.
  • Work with CHER faculty and staff to develop grant proposal budgets and ensure that project budgets are in line with project needs and are within NAU and funding agency guidelines.
  • Thoroughly research sponsor guidelines for each proposal submission. Assist with identifying and gathering other needed documents (e.g., letters of support, biosketches, sub recipient documents), and assist in formatting proposals to meet agency requirements and guidelines.
  • Act as pre- and post-award resource for all Center personnel, with advanced knowledge of policies, practices, and procedures.
  • Act as liaison with Pre-Award Sponsored Projects team to ensure all documents are completed and submitted on time.
  • Process and submit all forms needed in the Cayuse system (or other system as dictated by funding agency).
  • Assist with developing subcontract budgets and other required documents when needed.

Post-Award: Sponsored project budget monitoring - 50%

  • Monitor spending on grants, and work with other CHER personnel and the PI to ensure that expenses are being made in accordance with NAU and funding agency regulations and policies. Monitor and maintain system for recording and tracking grant proposals, awards, funding agency requirements and forms, reference documentation, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent material, ensuring integrity and completion that meet legal, auditing, and foundation requirements.
  • Ensure that all personnel FTE’s are correct and that personnel are removed from grant funds at the time of close out, or when scheduled by the needs of the grant.
  • Work with CHER and CHHS administrative staff to ensure that faculty salaries are handled appropriately, especially when more than one funding source is involved.

Post-Award: Report preparation and submission - 20%

  • Primary responsibility for collecting information needed for funding agency reports, and for support in submitting these reports.
  • Support CHER PIs with annual, final, or other reporting through eRA Commons (RPPR) or other systems; assist PIs with gathering required information in the specified format, and with interfacing with the necessary systems. Work with NAU’s PostAward project team as needed.

Minimum Qualifications
  • Bachelor’s degree.
  • 3-5 years of relevant experience.

Preferred Qualifications
  • Master’s degree in business or related field
  • 5 years experience in fast-paced, grant-funded research environment.
  • Experience developing proposals for and managing awards from the National Institutes of Health.
  • Training in proposal development, project management, and compliance issues from the National Institutes of Health, NCURA, or similar national organization.
  • Knowledge of eRA Commons grant reporting systems and/or similar reporting systems

Knowledge, Skills, & Abilities
  • Knowledge of standard accounting practices.
  • Demonstrated current and in-depth knowledge of Office of Management and Budget 2 CFR 200, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
  • Knowledge of state and federal regulations pertaining to sponsored project budgets and accounting practices.
  • Demonstrated skill in crafting budget and other necessary documents for grant proposal submission for a variety of funding agencies.
  • Demonstrated experience with program coordination and management.
  • Knowledge of Cayuse SP and Cayuse 424, NIH ASSIST submission system, and/or similar proposal submission systems.
  • Skill in using Microsoft Excel to create budget templates and reports.
  • Skill in English composition, grammar, spelling, and punctuation.
  • Strong customer service skills.
  • Profeciency in Microsoft Office Suite and Adobe Acrobat Pro.
  • Possess strong problem-solving, organizational, and analytical capabilities.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range begins at $51,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

Applications received by May 2, 2022 will be given full consideration. Applications received after that date may be considered until the position is filled.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


Northern Arizona University (NAU) is a public university offering undergraduate, graduate, and professional degrees of high quality and societal value.  Students are at the center of the NAU experience, which is guided by a dedicated and distinguished faculty committed to teaching, individual engagement, and research excellence.

Our educational programs are designed to prepare our students for personal and professional success after graduation.

Whether they earn their degrees at our historic Flagstaff campus, regionally throughout Arizona, or online, we prepare our students to achieve their human potential in ways that serve the state, the region, the nation, and the world.

If you can see yourself as part of a university community dedicated to its students and their success, NAU might be the right fit for you.

Find Us
PO Box 4113 Flagstaff, AZ 86011
United States
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