Senior Associate Registrar for Systems

Job Details

Senior Associate Registrar for Systems
Middlebury College

Posting Number: S01534

Position Summary:
The Senior Associate Registrar for Systems is the lead data administrator responsible for providing access to and ensuring the integrity of student academic data. Serving as the lead student data steward, the Senior Associate Registrar for Systems manages and maintains academic data applications including DegreeWorks, PowerBi reports, and the National Student Clearinghouse. Responsibilities also include leading, and troubleshooting as necessary, all student information system upgrades in collaboration with ITS.

Essential Functions:
Offer is contingent upon successful completion of a criminal background check.
· Serves as leading student academic records data expert for the Institution. Develops systems, protocols, and reports to ensure integrity of student academic records data in student information system of record.
· Designs, implements, and maintains DegreeWorks degree audit software by establishing and executing implementation strategies, scribing requirements, testing, and performing timely upgrades as needed. Ensures accuracy and adherence to academic policy to sustain institutional retention and graduation outcomes. Directs the work of the Associate Registrar as it relates to DegreeWorks. Collaborates with academic departments and Schools to record new major and degree requirements, or makes updates to existing requirements, and orients faculty and staff in the use of the tool.
· Provides access to student academic records data through queries and reports, in collaboration with ITS. Monitors, assigns, and approves direct access to data and reports as appropriate by functional role and in accordance with federal regulations (FERPA).
· Executes accurate and timely submissions of enrollment and degree data to the National Student Clearinghouse for the College and the Schools. Complies with federal financial aid regulations for enrollment reporting and stays informed of all changes to ensure enrollment data is transmitted in accordance with regulations for continued eligibility for federal aid programs. Troubleshoots data issues as they arise in transit to and within the National Student Clearinghouse database. Establishes and oversees data entry procedures for student status changes that are in compliance with federal regulations and institutional standards.
· Designs and implements test plans for student information systems upgrades. Identifies new functionality and assesses its impact and potential for improved business operations and/or user experience across user groups, and makes recommendations for implementation to the registrar. Troubleshoots issues that arise from testing and coordinates solutions with ITS in a way that is minimally disruptive and ensures continuous operation of critical business systems and processes. · Manages technology projects related to student academic records functions. Serves as liaison between the Office of the Registrar and ITS and represents the Office of the Registrar at related meetings.
· Participates in projects on campus-wide business process improvement initiatives

General Responsibilities:
· Early morning, evening, and weekend work required during peak times and for systems upgrades.· Collaborate with colleagues in the Records Office at the Middlebury Institute to ensure data congruity and integration.· Participates in seasonal office activities and projects as needed, and performs other duties as assigned


Bachelor’s degree required. Master’s or post graduate degree or equivalent work experience preferred.

Knowledge, Skills and Abilities:
•Experience with DegreeWorks, SQL, HTML, and report writing highly desired. Prior query writing experience highly desired.
• Must be proficient with database reporting programs, especially Power BI
• Excellent written and verbal communication skills required
• Demonstrated ability to organize time, information, and widely disparate priorities and complex issues so as to accomplish multiple, on-going and unrelated time critical tasks required.
• Ability to articulate strategies and implement policies required
• Proven project management experience highly desired

7 or more years of experience in higher education, preferably in a Registrar’s Office, required; including 3 or more years of direct experience using and maintaining complex information systems required (Banner Student and DegreeWorks expertise strongly desired).

Physical Demands:

Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here:

To apply, visit

Middlebury is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, Middlebury recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. Middlebury also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

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Middlebury is one of the country's top liberal arts colleges. It offers its students a broad curriculum embracing the arts, humanities, literature, foreign languages, social sciences, and natural sciences. Middlebury is an institution with a long-standing international focus, a place where education reflects a sense of looking outward, and a realization that the traditional insularity of the United States is something of the past. We seek to bring to Middlebury those who wish not only to learn about themselves and their own traditions, but also to see beyond the bounds of class, culture, region, or nation. Indeed, the central purpose of a Middlebury education is precisely to transcend oneself and one's own concerns. This transcendence may come for some through the study of other cultures; for some through the study of the environment; for others it will come through inquiry into such fields as physics or philosophy, mathematics or music.

Middlebury's undergraduate college is enriched by its other programs. Every summer, the main campus in Vermont is transformed into an institution single-mindedly devoted to the study of nine foreign languages and cultures, and the use of English is virtually banned for the participants, among whom are many Middlebury undergraduates. In the Green Mountains lies Middlebury's Bread Loaf campus, where for six weeks each summer the Bread Loaf School of English is in session. This is followed by the Bread Loaf Writers' Conference, which brings together 200 authors and aspiring authors for 11 days of intensive exchange about the art of writing. The Bread Loaf School of English is in session each summer not only in Middlebury but also at Lincoln College, Oxford, in the United Kingdom; at St. John's College in Santa Fe, New Mexico; and at the University of North Carolina at Asheville.

There is also an overseas dimension to Middlebury College. The C.V. Starr-Middlebury Schools Abroad are located in Belo Horizonte, Berlin, Bordeaux, Buenos Aires, Concepción, Córdoba, Ferrara, Florence, Getafe, Guadalajara, Hangzhou, Irkutsk, La Serena, Logroño, Madrid, Mainz, Montevideo, Moscow, Niterói, Paris, Poitiers, Santiago, Temuco, Tucumán, Valdivia, Valparaíso, Xalapa, and Yaroslavl. These schools enroll more than 300 undergraduate and graduate students who seek to further their foreign language skills and immerse themselves as fully as possible in the host culture through academic study as well as direct experience.

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