Research Administrator I (50% FTE)
School of Medicine, Redwood City, California, United States
The Department of Psychiatry and Behavioral Sciences at Stanford University is seeking a Research Administrator 1 to administer and support research programs under supervision of laboratory principal investigators (PIs). This person will support the Stanford-SRI Neuroscience Program, an internationally renowned team that conducts MRI-based studies of the brain using state-of-the-art imaging and computing. In addition to Mild Cognitive Impairment (MCI) and Alcohol Use Disorder (AUD), current research interests include normal brain development and aging, HIV infection, Parkinson's disease, and preclinical models.
Key responsibilities will include aiding in NIH grant management, keeping up-to-date federal funding rules and regulations from submission of grant applications to awards, and work with PIs on annual progress reports. This position will require supporting administration and management of research projects for three principal investigators. Grant administration will include all aspects of NIH grant and progress report submissions, including finances, documenting payments and expenditure, ensuring compliance with regulations, reviewing proposals, engaging with funding agencies as appropriate, educating staff on emerging NIH policies, and preparing financial reports.
Additional responsibilities may include data management of behavioral tests and quality assurance (QA) of collected MRI images depending on lab needs and deadlines.
The successful candidate will have previous experience with NIH grant management, superior organizational skills, great leadership qualities, and exceptional budgeting and monitoring skills. The outstanding applicant should ensure that grant programs operate efficiently, streamline grant administration, and keep the lab fiscally sound with reporting on funding. The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skills. This position will require a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.Duties include:
- Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
- Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
- Develop, prepare, and finalize project budgets, and provide budget justifications.
- Serve as liaison and active partner between PIs, Office of Sponsored Research, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
- Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
- Initiate expenditures; monitor post award spending and commitment activity.
- Review and certify monthly expenditure statements and facilitate quarterly review by PIs.
- Download and monitor reports supporting project status using forecasting and decision aides.
- Participate in NIH progress report writing and submission, contract closeout process and audit inquiries; submit final reports and certificates.
- Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
- Participate in and contribute to process improvements and group projects.
Previous experience with NIH grant management
Budget monitoring skills
Passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.EDUCATION & EXPERIENCE:
Bachelor's degree and one year of job-related experience, or combination of education and experience.KNOWLEDGE, SKILLS AND ABILITIES:
CERTIFICATIONS & LICENSES:
- Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
- Willingness and ability to understand and interpret university policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
- Strong accounting skills; knowledge of basic accounting principles.
- Ability to complete Cardinal Curriculum I and II while in position.
- Extreme attention to detail.
- Ability to work well independently, but also to seek assistance when needed.
- Excellent time management and organizational skills.
Cardinal Curriculum I and II must be completed to remain in this position.PHYSICAL REQUIREMENTS*:
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORK STANDARDS
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations, notably SRI International.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
*As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2754722
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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