DEVELOPMENT COORDINATOR, College of Arts and Sciences, Development & Alumni Relations

Tracking Code4823Job Description

Our Mission

We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice. To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Where it’s not just a job, but a career and a community.

Now, our the College of Arts & Sciences development team is looking for a Development Coordinator who will perform a wide variety of professional, administrative, and support tasks to aid the fundraising and alumni relations work within the College of Arts & Sciences.

School-based Development at Boston University

Boston University’s 17 Schools and Colleges require a specialized and hands-on approach to advancement. Staffed by teams that report to central Development and Alumni Relations while advancing the priorities of the College of Arts & Sciences, the Development Coordinator will serve as a point of contact for the work being done to advance a wide-range of fundraising and alumni relations initiatives for the College of Arts & Sciences. Working on a highly collaborative team, the Development Coordinator will be an integral partner on gifts and programmatic support, coordinating closely with leadership giving, alumni relations, planned giving, and faculty.

Development Coordinator

Reporting to the Assistant Dean, Development and Alumni Relations, College of Arts & Sciences, the Development Coordinator must be able to integrate with the team, assess needs, and proactively conceive and carryout projects. The incumbent will be an eager, creative, critical thinker who welcomes opportunities to learn about fundraising and alumni relations. Additionally, the Development Coordinator will interact with a wide variety of internal and external constituencies at varying leadership levels.

Responsibilities:

• Fundraising and Alumni Relations programmatic support
  • Serve as development contact with school alumni boards and/or advisory councils: attend meetings, take minutes, and provide development reports as needed; maintain list of members and current background briefs.
  • Assist with school Annual Giving initiatives: including but not limited to Giving Tuesday and Giving Day; partner with central Annual Giving team on multi-platform content development; develop and execute school-specific communication strategies in partnership with College of Arts & Sciences Communications Team.
  • Assist with school stewardship activities: interface with Stewardship & Donor Relations (SDR), Gifts & Records, and DAR IT teams as need to ensure timely acknowledgment of all donors; partner with SDR to arrange donor-recipient meetings; produce weekly and monthly gift acknowledgements; work with outside vendors on communications tools as needed; secure donor/host stewardship gifts; author donor acknowledgment notes for the Assistant Dean and Dean (as needed); update school acknowledgement template letters on a yearly basis; develop and deploy new acknowledgments as needed for special projects/initiatives; maintain donor rosters.
  • Serve as central communications contact with schools: create email and mail lists, serve as liaison between school and central development to deploy all e-communications; manage the communication creation process, including writing, editing, and securing all necessary approvals.

• Event Management
  • Assist with Dean’s Advisory Board (DAB) meeting logistics (as needed); staff DAB meetings and provide administrative support (as needed).
  • Serve as primary school contact for key University events including Alumni Weekend; manage and execute event logistics working with DAR and school partners as needed.
  • Plan and execute school fundraising and alumni relations event details including coordinating mailings, catering, technology, name tags, signage, printing, etc.; coordinate logistics with other University departments and external vendors (as needed); manage RSVPs; assist in composing and sending pre- and post-event correspondence.

• Administrative support
  • Take minutes at school Dean’s Advisory Board meetings as needed.
  • Develop queries and reports using the BBEC database for use in school and DAR communications, events, and fundraising outreach; using the BBEC database and DAR best practices for database management, develop systems for tracking alumni engagement and queries to extract information as needed.
  • Provide research support: update donor and volunteer briefs, perform donor basic research utilizing internet search engines, and other tools as provided by DAR to identify prospects and increase knowledge of alumni and donors.
  • Manage post-travel expense reports; manage and track the schools’ fundraising budgets; create and circulate travel and event itineraries as needed.

Required Skills

A cover letter is required for consideration.

Qualifications:

• Bachelor’s degree
• One to three years of relevant experience
• Strong organizational, interpersonal, analytical, and writing skills
• The ability to prioritize workloads as needed to meet deadlines
• An understanding of confidential information and how to handle responsibly
• Strong knowledge of Microsoft Word, Outlook, Excel, PowerPoint and other Microsoft Office products
• Familiarity and comfort with online project management tools
• Experience with customer relationship management software (Blackbaud CRM, Raiser’s Edge, Salesforce, Banner, Ellucian, etc.), and willing to learn is a plus

But that’s not all we’re looking for; we want someone who embodies our values:

• Teamwork, transparency, and mutual respect, because we value every member’s contributions and know that leadership can come from anywhere.
• Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.
• Integrity in how we work and how we treat one another.
• Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.
• Continuous growth and improvement, both as individuals and as a team.
• Joy and shared appreciation for working hard toward goals that matter.

If this resonates with you and you want to help us in our ambitious next campaign—and maybe do some of your best work as an advancement professional— we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills, our values, and the defined qualifications, we still want to hear from you and welcome your application.

To learn more about Development & Alumni Relations at Boston University, and other job opportunities, please stop by the DAR Talent website: https://www.bu.edu/dar-talent/.

If you require a reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-353-6474.

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back2BU site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular