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Events Coordinator (External Relations Senior Professional)

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Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Kempe Center for the Prevention and Treatment of Child Abuse and Neglect

Events Coordinator (External Relations Senior Professional)

Position #00740750 – Requisition #24271

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Medicine, Kempe Center for the Prevention and Treatment of Child Abuse and Neglect has an opening for a full-time University Staff (unclassified) Events Coordinator (External Relations Senior Professional) position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Jobs in this career family involve building relationships with external parties for the purposes of information sharing and facilitation of strategic partnerships.  Functions include government relations, alumni relations, commercial business relations, non-profit relations, and event planning/management. 

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  Work is performed fully independently.

Nature of Work:

The University of Colorado Denver - Anschutz Medical Campus is seeking applications for an Events Coordinator. This full-time University Staff position that will support the Kempe Center for the Prevention of Child Abuse and Neglect.

Kempe is a world leader in the prevention and treatment of child abuse and neglect. We bring together leading research and treatment professionals, educators, policy makers, advocates and community members to make sure every child has the opportunity to develop and grow in a safe, healthy, and nurturing environment.
The Kempe Center Event Coordinator oversees the coordination and execution of numerous virtual and in-person academic, educational and training events and programs (herein, events). Each event is grounded in the pursuit of academic study. As an academic institution, the Kempe Center is committed to academic freedom. As a publicly funded university, the Kempe Center is also committed to upholding free speech. Many of these events intend to create spaces in which academics, professionals, those with lived experience, and other experts can engage with one another in the difficult topic of how best to support children and families affected by allegations of abuse or neglect. We expect dialogues to be bold, but respectful--grounded in both the rigors of academic study and the pain of lived experience that together can inform a better future. The events are also intended to drive connection with the Kempe community and stakeholders and expand awareness of Kempe’s mission, vision and values, expressed through our Core activities.
The events that require coordination are diverse and are led by different faculty within the Kempe Center, and some in collaboration with other Centers on the CU Anschutz Medical Campus. They include but are not limited in the future to:

  • An International Virtual Conference: A Call to Action to Change Child Welfare. This is a 1700+ (and growing) participant event that occurs annually the first week of October.
  • Continuing the Call to Action Monthly Series. It includes three components: a replay of a conference session; a podcast; and a conversation circle.
  • The Kempe Interdisciplinary Institute. The Kempe Center has developed a series of child abuse research and evaluation courses to expand the researchers and evidence-supported programs in this field.
  • Approximately 40 individuals participate in this program annually, whether we return to an in-event in the summer of each year, maintain a virtual approach or a combination of both.
  • Virtual Village and its components
  • Center Trainings
  • CARE Network Convenings
  • Gary P. Melton Visiting Professorship Series
  • Partners in Prevention Webinar Series. This is a monthly webinar series in combination with the University of Colorado School of Public Health.
  • The position requires someone who is committed to an appreciative inquiry approach, building a learning culture, and striving to help shape a positive, affirmative organizational culture.

    Examples of Work Performed:

    Administrative

    • Work with the CORE Directors and program/project leads and internal team members to identify and develop event strategy and procedures.
    • Maintain project timelines, meetings, agendas and status reports. Provide regular updates to the academic lead of each specific event, along with their internal teams.
    • Provide periodic updates to appropriate parties on registration status for events with recommendations on how to expand reach and increase attendance.
    • Maintain all event records and catalog resources such as documents and videos for future use.
      Coordinate production of handouts and presentation materials, nametags, signage, gifts, etc.
    • Organize and supervise Kempe staffing needs for events, and recommend needed staffing support levels.
    • Build and maintain event-specific websites, in coordination with other Center shared resources for consistency and brand identity.
    • These sites for instance include, Call to Action Conference and Kempe Institute.
  • Build and maintain registration platforms for all events using Cvent, which is the University sponsored Event Management, Marketing & Registration platform.
  • In addition, work with other campus partners like Colorado School of Public Health where there is a dual registration role.
  • Build and leverage on-campus relationships to access additional resources and supports to successfully execute the events.
  • Coordinate with Kempe’s IT professional and the University’s Office of Information Technology (OIT) to ensure events are set up using technology most effectively and appropriately.
  • Coordinate with Kempe finance team who is responsible for managing event billing and other vendor invoices. Processing travel reimbursements, SOWs and honoraria as needed.
  • Manage communications with all speakers for events (including keynoters, lecturers, visiting professors) to ensure that they have necessary information, logistical, travel or technical support.
  • Coordinate and maintain continuing education credits for eligible events with external providers and attendees.
  • Coordinate scholarship opportunities and application process for eligible events.
  • Post event coordination around evaluation support to help develop course specific or event evaluations and on-going mentoring sessions.
  • Event Support

    • Point person for all event communications, including internal collaborators and external stakeholders such as potential attendees/registrants, vendors, and others.
    • Virtual events -- provide technical assistance and organization of virtual event platforms including but not limited to Cvent (Event Management, Marketing & Registration platform), CrowdCompass (mobile event app and platform), Zoom, Etc.
    • In-person events -- research and negotiate with venues, hotels, caterers, and other vendors for discounted rates, all while adhering to CU Anschutz, financial policies.
    • Provide on-site/virtual event management and customer service for participants during events.
      Marketing
    • Develop and implement marketing for events, in collaboration with other team members. This may include but is not limited to email announcements, social posts, web banners, digital advertising opportunities and targeted outreach.
    • Research on potential event exhibition / sponsorship opportunities (virtual and in-person) to raise awareness about the Kempe Center.
    This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.



    Qualifications
    Minimum Qualifications:

    • Bachelor’s degree in Hospitality, Event Planning, or related fields
    • 3 years of event planning or special events experience.
    • 2 years of project coordination and management experience.
    Applicants must meet minimum qualifications at the time of hire.

    Preferred Qualifications:

    • 2 years of planning and executing successful events
    • 2 years of contract negotiation and vendor management skills.
    • 1 year of experience in higher education
    Conditions of Employment:

    • Must successfully pass a 10-panel drug test through Children’s Hospital Colorado
    • Must be willing and able to pass a national criminal and sex-offender background check
    Competencies:

    • Self-starter who works well in a fast-paced, team-oriented and deadline-oriented environment.
      Detail-oriented with strong organizational and problem-solving skills and ability to handle multiple projects simultaneously.
    • Ability to prioritize workload, work independently, and complete tasks under time pressure as necessary.
    • Excellent communication skills, both written and oral, and attention to detail; strong work ethic; and poise and professionalism when interacting with internal and external contacts.
      Flexibility and creativity to respond productively to individualized needs of faculty and react to difficult situations appropriately.
    • Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint; Zoom and other virtual platform experience a plus (Cvent, CrowdCompass, Constant Contact).
    Salary and Benefits:

    The salary range (or hiring range) for this position has been established at $47,500 to $60,500.  

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

    This position is not eligible for overtime compensation.

    Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. 

    Benefits: https://www.cu.edu/employee-services/benefits

    Total Compensation Calculator: http://www.cu.edu/node/153125

    Diversity and Equity:

    The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

    The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



    Job Category: External Relations
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Jan 3, 2022
    Unposting Date: Ongoing
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