Events and Donor Engagement Program Manager

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Psychiatry

Events and Donor Engagement Program Manager (External Relations Program Manager)

Position #00792366 – Requisition #24278

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Psychiatry has an opening for a full-time University Staff (unclassified) Events and Donor Engagement Program Manager position. 

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

 Jobs in this career family involve building relationships with external parties for the purposes of information sharing and facilitation of strategic partnerships.  Functions include government relations, alumni relations, commercial business relations, non-profit relations, and event planning/management. 

Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the Development and implementation of processes consistent with college, school or departmental strategies and processes.  These positions typically do not supervise others.

Nature of the Work:

This is a multifaceted position, reporting to the Assistant Director of Finance & Administration and the Deputy Director of the Johnson Depression Center (JDC). The Program Manager will be responsible for engaging with the JDC Board to streamline communication processes, coordinate activities, track philanthropic gifts and manage related project outcomes, assist JDC leadership with expectation management, and to serve as a liaison for specific fundraising activities. The Program Manager will also be responsible for managing the JDC’s annual luncheon and assisting with other Board-led community education and training events.

Job Duties:

Board Engagement Management and Coordination, and Advancement Liaison

• Communicate JDC Board activities with the Advancement Office to assist fundraising activities.
• Coordinate JDC Board and committee meetings, manage deliverables and communicate with relevant parties to produce information for meetings such as agendas, financial information, outcomes data, etc.
• Assist the JDC Director, Deputy Director, Medical Director, the Director of Finance and Administration with meeting Board expectations by serving as an additional point of contact.
• Work with the Director of Finance and Administration, the Assistant Director of Finance and Administration, the JDC Deputy Director and Medical Director, and the Chair of the Department to consistently review gift account balances and project manage individual projects related to philanthropic gifts. This includes following up with donors with outcomes related to their gift expenditures, thank yous, and regular reporting about departmental initiatives.
• Maintain list and knowledge of faculty interests and activities to be able to give information and/or link faculty to the Advancement Office and donors when requested.
• Communicate spending plans, speedtypes, and balances to relevant administrators and maintain a database with faculty projects including outcomes and expense data. 

Community Event Management

• Work with the JDC Board, JDC Deputy Director, and the Assistant Director of Finance and Administration to plan and produce a successful annual luncheon. This includes knowledge of procurement rules and regulations, creation of purchase orders, set up of vendors, working with outside contractors as needed, managing the luncheon budget, working with the Advancement Office to track gifts, etc. For the past several years the JDC Luncheon event has raised $350K to $550K in donations.  https://www.coloradodepressioncenter.org/services/community-programs/events/annual-luncheon/
• Manage the luncheon and other events on the day of the event, this includes transportation, communicating with and ensuring speakers and attendees have accurate information and seamless experience.
• Work with Advancement Office, vendors, Board members, and donors to create a positive experience before, during, and after the event.
• Manage communication of the event including design and marketing, potentially utilizing outside vendors for design elements.  This includes working with CU and departmental communications departments as well as creation and implementation of social media communication plans. 
• Coordinate with committees such as the Education Events Committee and the Director of Education and Community Programs on Board-led community training events.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $57,094 - $72,624

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

• A bachelor’s degree in business administration, public administration, facilities management, psychology, or a directly related field from an accredited institution.
• Two (2) years’ experience as an Events Manager or Foundation Coordinator/Assistant.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications:

• Demonstrated experience working with community Boards and/or Advancement Offices or Foundations.
• Demonstrated financial management and procurement experience.
• Experience in CU Systems including EMS, Concur, Marketplace, HCM, etc.
• Experience using JIRA or Smartsheet.
• Experience with contract negotiations.
• Project management certification.

Competencies:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees and community members at all levels throughout the institution and in the community.
• Ability to manage complex relationships.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to exercise tact and diplomacy when dealing with stakeholders at all levels. 
• A demonstrated ability to organize and complete complex projects and to work under tight deadlines. 
• Attention to detail, organized 
• Ability to work independently and as a member of a team, handling a fast-paced environment. 

Job Category: External Relations
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jan 4, 2022
Unposting Date: Ongoing