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Undergraduate Advising Director for Student-Athletes

Stanford University

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Administrative Jobs
Institutional & Business Affairs, Athletics
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Undergraduate Advising Director for Student-Athletes
Vice Provost for Undergrad Education, Stanford, California, United States

Schedule: Full-time
Job Code: 7503
Employee Status: Regular
Grade: I
Requisition ID: 92068

Working Title: Undergraduate Advising Director for Student-Athletes

Job Title: Student Services Officer 3

VPUE Unit: Academic Advising

Job Code: 7503

Grade: I

Status: Full-time, exempt, continuing

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

VPUE is seeking an Undergraduate Advising Director in Academic Advising for Student-Athletes. Undergraduate Advising Directors (UADs) hold professional academic advising positions in Academic Advising within the Office of the Vice Provost for Undergraduate Education (VPUE). More specifically, UADs for student-athletes provide delivery of services responsive to the specific needs and concerns of student-athletes in both their general undergraduate academic pursuits and their specialized needs regarding NCAA and Stanford policies. UADs identify, clarify, and resolve complex issues for students, using expert knowledge of advising and University policy, as well as independent judgment.

In this role, you will:
  • Using expert knowledge of university organizational structure, curriculum, and policies, academic and extra-curricular programs/opportunities, provide academic advising to undergraduate students via individual appointments/drop-ins, email, telephone, or group information sessions.
  • Advise undergraduate students in all aspects of Stanford academics. Specifically, and with particular attention to the needs of specialized populations (e.g., student-athletes or others), provide guidance toward appropriate course selection for various requirements (e.g., university, major/minor, academic progress, NCAA, professional school, etc.) and the integration of those with other academic opportunities (e.g., overseas study, research, etc.).
  • Advise students (foremost student-athletes) in the selection and completion of courses for satisfaction of NCAA requirements, certification, and eligibility.
  • Provide counsel and direction to students at odds with university academic policies or deadlines, and regarding satisfactory academic progress.
  • Meet with students who experience complex circumstances or who have sensitive needs to provide academic guidance and make referrals to other campus resources as needed; meet with instructors, staff, and families (where appropriate).
  • Maintain summary records of advising interactions in Academic Advising/VPUE systems, adhering to university and VPUE policies and practices for handling confidential student information, and applying judgment in determining which student issues to bring to the attention of the Lead Undergraduate Advising Director for Student-Athletes and the Associate Dean, Academic Advisement
  • Participate as a key team member for processes related to athletic compliance, as well as academic progress and academic policy (i.e., Academic Progress and Petitions Review), applying university policies and VPUE practices to recommend outcomes and improved procedures.
  • Participate in mid-quarter, quarterly, and annual review of student-athletes' eligibility.
  • Review academic plans with student-athletes who are struggling with eligibility issues.
  • Review petitions related to academic policy, and participate in the overall office procedures through which petitions are managed.
  • Attain basic proficiency in software (e.g., Excel and other databases) necessary for the collection and presentation of data related to academic advising and special programs.
  • Develop and maintain strong working relationships with athletic coaches, academic departments, the Office of the University Registrar, Student Services Center (SSC), the Office of Accessible Education (OAE), and other university resource offices as liaison for student-athlete processes and concerns.
  • In collaboration with sport programs, provide delivery of information on Stanford academic programs, academic services, advising resources, and time-demands to athletic recruits and parents to allow them to make informed decisions about their future academic/athletic paths.

*-The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this role, you will bring:
  • Bachelor's degree and five years of relevant experience, or combination of education and relevant experience, required.
  • Fluency with basic desktop applications including databases, word processing, spreadsheets
  • Advanced communication skills to clearly and effectively communicate with students, faculty, and staff.
  • Strong analytical and problem-solving skills to review and analyze complex information.
  • Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job

In addition, preferred requirements include:
  • Advanced degree
  • 3-5 years experience in academic advising and coordinating academic programs in a highly selective research university with a diverse population of students
  • 3-5 years experience in academic advising in the context of NCAA regulations and/or experience as a student-athlete
  • Experience or knowledge of the post baccalaureate experience, i.e., conducting independent research, participating in faculty research labs, or writing a thesis

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

*-Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience in working with undergraduate students as they explore academic and co-curricular choices.
  • Click on Job Search
  • Enter 92068 in the Keyword Search field

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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