The Manager, HSC Advancement Administrative Operation works as a member of the Health Sciences Campaign of USC Advancement team. Reporting to the Senior Associate Vice President, the Manager works alongside leadership to implement strategies and advance fundraising priorities for Health across USC.
Provides high-level administrative support to the Senior Associate Vice President for Health Sciences Advancement of USC.
Manages and anticipates projects; proactively takes the necessary steps to keep projects moving forward and resolving issues.
Prepares presentations and works in partnership to prepare agendas for Senior Associate Vice President as needed for various meetings.
Coordinates and assembles confidential documentation, ensuring completeness and accuracy; maintains confidential files.
Works closely with the Assistant Vice President for Advancement in preparing materials which span USC Health Sciences.
Prepares briefings as needed for Campaign leadership.
Drafts correspondence from Senior Associate Vice President. May draft correspondence from other leaders as needed on a case-by-case basis.
Regularly reviews and provides financial updates to Senior Associate Vice President and others as needed and requested.
Coordinates and oversees the Keck Suite at Memorial Coliseum; manages the process for inviting prospects and donors by working with gift officers, leadership and others. Secures catering, distributes tickets, manages follow-up.
Drafts and enters contact reports for Senior Associate Vice President into Salesforce.
Serves as a key resource for program information. Resolves problems or questions as needed.
Other duties as assigned.
Bachelor’s degree required.
This position requires an experienced professional with at least five (5) years of demonstrated experience in working in advancement, preferably in higher education or a health care setting.
Demonstrated experience in working with a wide range of colleagues and leaders, including administration, gift officers, advancement services, and communications, preferably in higher education or health care.
Extensive knowledge and experience with the principles, best practices and techniques relevant to academic medicine and university fundraising.
Demonstrated experience in implementing strategies, policies and procedures. Includes ability to handle various special projects on an ongoing basis while addressing daily needs.
Demonstrated knowledge and accountability related to the planning and prioritization of projects, programs, and activities using sound judgment while meeting organizational needs.
Demonstrated experience in working in collaboration with individuals and teams to organize workflow to accomplish established objectives.
Proven experience in establishing relationships with key stakeholders (administrative leaders, gift officers, faculty, physicians, healthcare professionals) to move priorities forward.
Excellent verbal and written communication skills; must have effective interpersonal and communication skills to secure information needed to move projects and priorities forward.
Must be highly motivated, thrive in a dynamic, fast-paced environment, and be able to meet deadlines and goals independently.
Demonstrated ability to work with various constituencies and colleagues on projects that require attention to detail, accuracy, integrity and diplomacy.
Prior experience collaborating with a team of healthcare professionals with demonstrated experience communicating effectively with clinicians and faculty a plus.
Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.
USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for staff & their family; free online professional development classes; discounts to football, basketball & other campus events.
The University of Southern California values diversity and is committed to equal opportunity in employment.
Minimum Education: Bachelor's degreeMinimum Experience: 5 yearsMinimum Field of Expertise: Administrative or project administration experience.