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Senior Business Analyst (Vendor and Payment Disbursement)

University of Rhode Island
Kingston, RI
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Job Details

Posting Number:


Job Title:

Senior Business Analyst (Vendor and Payment Disbursement)

Position Number:






Position Type:

Professional Staff


PSA/NEA - Professional Staff Assoc

Pay Grade Level:


Pay Grade Range:

$59,775 - $90,879

Status :

Calendar Year, Full-time, Permanent


Controller's Office


(Please note: Applications must be submitted online only at: (

Campus Location:


Grant Funded:


Job Description Summary:

APPLICATION DEADLINE: The search will remain open until the position has been filled. First consideration will be given to applications received by January 14, 2022. Second consideration may be given to applications received by January 28, 2022. Applications received subsequent to second consideration date (January 28, 2022) may not be given full consideration.


BASIC FUNCTION: Responsible for assisting the Associate Controller of Accounting Operations, the Manager of Purchase Cards, Travel and Miscellaneous Disbursements and the Manager of Accounts Payable in the General Accounting Office with accounting, disbursement, and maintenance of the University’s vendor file.

Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsible for setting up and performing Accounts Payable vendor maintenance functions. Successfully prioritize and resolve vendor related issues and ensure consistent internal and external excellence. Maintain and manage new vendor registration documents. Perform vendor audits and compliance reviews. Perform TIN Matching on vendors through the IRS Portal and investigate any errors or kickbacks. Responsible for the weekly processing of accounts payable, student refund, special handling, and expense reimbursement payments that include checks, ACH and wire payments. Investigate and follow through on any missing or returned payments with the vendor. Work with Cash Reconciliation on uncashed checks and the escheatment process. Daily review of the PeopleSoft system on vouchers that are not posting because of exceptions; follow up with the Manager of Accounts Payable and the Manager of Purchase Cards, Travel and Miscellaneous Disbursements on any unresolved discrepancies. Backup to the Senior Business Analyst (General Accounting office) on year end 1099 reporting to the Internal Revenue Service. Correct vendor file for any missing or incorrect information. Weekly processing of internal banking transactions that include payroll transactions, internal vendor transactions and wire transactions. Reconcile to source documents, if applicable. Responsible to review, analyze and post subsystem feeds that include central mail, print services, telephone, automotive and bookstore. Reconcile to source documents, if applicable.Responsible for the filing of all source documents (accounts payable, expense reports, subsystem feed documents). Maintenance of source documents in storage either locally or off site. Responsible to provide source documentation for external reviewers when necessary. Investigate with Enrollment Services and Financial Reporting of any student refund returns and determine the appropriate processing. Assist the Associate Controller in testing upgrades, fixes, and new implementation of software. When necessary, provide testing support to end users and assist in updating procedural manuals. Develop recommendations for new and/or improved procedures as appropriate. Prepare Credit Applications for review and approval by the Associate Controller. Participate in the development of effective management policies and procedures as requested. OTHER DUTIES AND RESPONSIBILITIES Handle information of a sensitive and confidential nature. Assist the Controller, Associate Controller, Manager of Accounts Payable and/or Manager of Purchase Cards, Travel and Miscellaneous Disbursements as directed and perform any and all other duties as assigned. LICENSES, TOOLS AND EQUIPMENT Personal computers, printers; word processing, database management and spreadsheet software.

Required Qualifications:


1. Bachelor’s degree.

2. Minimum of three years of progressively responsible employment experience in an accounting office.

3. Demonstrated ability to understand accounting concepts.

4. Demonstrated familiarity with accounts payable functions.

5. Demonstrated experience in financial analysis.

6. Demonstrated computer skills (including spreadsheet, database management, query, and word processing).

7. Demonstrated supervisory experience.

8. Demonstrated strong interpersonal and verbal communication skills.

9. Demonstrated proficiency in written communication skills.

10. Demonstrated organizational skills.

11. Demonstrated ability to interpret institutional policies, plans, objectives, rules and regulations and to communicate the interpretation to others.

12. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications:


1. Bachelor’s or Master’s degree in accounting, finance, business or related field.

2. Demonstrated experience with payment distribution and vendor maintenance.

3. Demonstrated experience in Microsoft Excel.

4. Demonstrated experience with complex ERP systems (i.e., PeopleSoft, Oracle, etc.)



Environmental Conditions:

This position is not substantially exposed to adverse environmental conditions.

Posting Date:


Special Instructions to Applicants:

Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf doc).

Quicklink for Posting:


The University of Rhode IslandURI Picture 1

Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.

Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.

Motivated students, engaged faculty

Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.

Four campuses, one community

URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center URI Picture 2includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.


Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.


Expertise on demand

The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry

Find Us
80 Lower College Road
North Kingston
Rhode Island
United States
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