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Development Coordinator

University of Colorado Colorado Springs
Colorado Springs, CO

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The UCCS development team’s role is to raise funds and support for the institution, colleges and programs. The development team also works in cooperation with University Advancement and the University of Colorado Foundation.

The Development Coordinator supports UCCS’s fundraising goals, donor engagement and stewardship through management and facilitation of gift acceptance, data analytics, research and list building, fund creation, donor acknowledgement, supervision of student workers, coordination of internal-facing components of project management, and special fundraising projects. This position will work with frontline fundraisers, faculty and staff from the campus, central University Advancement staff, and the CU Foundation.   Under minimal supervision, the Development Coordinator will perform a broad array of assignments that comprise of substantial variety, complexity and urgency including donor outreach, project management and research assignments.  The successful Development Coordinator will be collaborative, creative and outcomes-oriented with a team mindset providing the support necessary to grow philanthropic giving across all programs.  Key skills needed include the ability to effectively build partnerships; maximize the utilization of resources available; an ability to build and implement a structure for managing multiple projects for stakeholders; and an understanding of process to strengthen and grow the donor base through consistent positive engagement.

Who We Are:
The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 10,500 undergraduate and 1,900 graduate students.
Colorado Springs (pop. 400K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

Create and maintain processes with frontline fundraisers, and department leadership to drive their donor interactions (write briefs, prepare materials, develop presentations, support proposal creation, new fund paperwork, gift transmittals, gifts in kind, letters of intent, and electronic giving administration, and data reports as needed.)

Analyze and compile data and information from the donor database. Employing a strong attention to detail, create donor profiles as needed to guide fundraiser, leadership and faculty interactions with donors and prospects.Manage development operations to empower leadership and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($10,000+) donors. Responsible for understanding and executing the Donor Bill of Rights, and maintaining positive donor relationships and confidentiality.Resolve donor-related questions and concerns quickly and effectively.Recommend strategic actions by pulling reports, creating presentations, etc. to ensure the university and unit fundraising priorities and goals are met.Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Advance database.Assist with gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings.)Ensure the integrity of donor data.Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations.Provides overall administrative support for development officers. Support includes, but is not limited to, answering and directing phone calls, preparing routine and non-routine correspondence, donor research, proposal preparation and stewardship.Assists with travel arrangements, schedules meetings and appointments and maintains calendars to ensure efficient time management. Assists staff with expense reimbursement and data entry relative to contact information, contact reports and other data as needed.Manage special projects as needed to support meaningful donor engagement.Manage timelines and responsibilities for several different projects at once.Act as liaison with cross campus departments facilitate completion of grant proposals and grant reports.Supervise Student Hourly employees. Oversee their work in reporting, data management, gift acknowledgement, processing development team travel and expenses, and special projects.  Organize their training, scheduling, and responsibilities.Provides support for Advancement-related events as needed. Acts as liaison with the University regarding questions, research information, reports, and operations.Maintains an active awareness of goals, objectives, and direction of the Advancement program as a whole
Job Competencies:

The ability to effectively build partnerships, maximize the utilization of resources available, build and implement a structure for managing multiple projects for stakeholders, and to strengthen and grow the donor base through consistent, positive engagement.This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


What We Offer:
University of Colorado Colorado Springs offers a comprehensive benefits package. Information on benefits programs, including eligibility, is located at:

Salary Range: 

Generally starting at $50,117 - $57,392

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

Tentative Search Timeline:

  • Priority Deadline: January 7, 2022

  • The potential dates for interviews with the search committee will be the week of: January 10th- 14th, 2022

  • The potential dates for interviews with the supervisor and appointing authority will be the week of: January 17th- 21st, 2022

  • The potential employee start date is: February 28, 2022

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Minimum Qualifications:

Bachelor’s degree

Two to three years of professional experience in office administration, customer service or sales

Preferred Qualifications:

Two to three years of professional experience working with fundraising and development initiatives

Experience with fundraising databases, software, and research tools

Experience with software utilized: Microsoft Office Products; Word, Excel, Outlook, PowerPoint; and BSR-Advance

Excellent interpersonal skills

Excellent written and verbal communication skills

Physical Requirements:

Sedentary- Exert up to 10lbs of force occasionally and/or a negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time.

Job Category: Development
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: Dec 22, 2021
Unposting Date: Ongoing
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