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Duke University
DoM Research Administration
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Job Details

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

This position may have an opportunity to work remotely. All Duke University remote workers must reside in one of the following states or districts: California; Florida; Georgia; Maryland; New York; North Carolina; South Carolina; Tennessee; Texas; Virginia or Washington, DC.POSITION OVERVIEW

The Grants & Contracts Manager (GCM) is an important member of the research administrative management team in the Department of Medicine Office of Research. Reporting to the Associate Director, Research Administraton and working closely with the broader departmental research administration team, Division Administrators and Division Chiefs, the GCM will oversee a team of 4-6 grant and contract administrators who manage a portion of the department’s research funding portfolio. The GCM should be familiar with a variety of funding sources and mechanisms and is expected to apply advanced grants and contracts concepts to high volume and high complexity transactions in a diverse portfolio across multiple Principal Investigators (PIs), programs and divisions. The GCM will guide and train others in the review of financial and administrative management requirements of research contracts and grants and/or transactions to ensure compliance with institutional and sponsor policies. Post-award financial management and reporting are critical functions of this position, as well as minimizing risk and assuring compliance.


  • Works independently and guides others to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors.
  • Communicates and clarifies policies, procedures, and work flow with regard to departmental and institutional research administration and research financial operations.
  • Directs financial planning and analysis efforts as related to post award management activities.
  • Stays abreast of all relevant regulatory changes; monitors trends in departmental sponsored research and generates team reports.
  • Ensures faculty, researchers, and management receive timely financial status reports and projections on research portfolios.


  • Provides high-level customer service as part of a dynamic, responsive team.
  • Builds and develops an effective team – plans / delegates work effectively; communicates and monitors performance expectations; motivates direct reports.
  • Trains, mentors and makes recommendations for professional development to members of research administration team.


  • Actively pursues and collaborates on projects to improve the management of the research administration and service to faculty.
  • Serves as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts, grant mechanisms or information systems.
  • Provides backup support, as needed, to other GCMs and direct reports, will support staff training and development and bring leadership and expertise to change management projects focused on streamlining and transforming team workflow and increasing team productivity.
  • Serves as a primary point of contact for research financial issues and is responsible for ensuring faculty are provided with high quality, efficient, responsive, and responsible pre- and post-award research administration services.
  • Coaches individuals on standard operating procedures, departmental or university policies and processes and ensure that these policies are sensibly applied.


Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete.

Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education requirements.

Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.

Certified Research Administrator (CRA) preferred.


Work generally requires three years of relevant grants and contracts experience.


  • Substantial knowledge and experience working with pre-award and post-award financial management.
  • Thorough understanding of how to interpret regulations and guidelines from a wide variety of funding agencies and ability to manage the funding mechanism required by those agencies.
  • Must be able to function independently and have a clear understanding of accountability.
  • Must be resourceful and able to complete tasks in a timely manner.
  • Must understand the importance of team and be comfortable working as part of large matrixed business unit.
  • Manage and prioritize multiple projects/tasks simultaneously while maintaining accuracy required.
  • Demonstrated skills in analyzing data and formulating conclusions; full command of MS Excel.
  • Superb interpersonal, supervision and communication skills; ability to communicate both verbally and in writing with all levels of the organization.
  • Understand the management requirements of broadly represented aspects of Federal financial research compliance and to develop strategies for meeting compliance expectations within a dedicated unit and/or assigned portfolio.
  • Significant grasp on appropriate escalation when issues arise.
  • Ability to operationalize the development and maintenance of internal controls.
  • Understand and be able to manage complex effort scenarios resulting from multiple appointment types (PDC, VA, University).

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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