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GRANTS ACCOUNTING SPEC I

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Job Details

Posting Number:

S07515P

Working Title:

GRANTS ACCOUNTING SPEC I

Department:

FD-SPA Post Award Accounting

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday
8:00-5:00pm

Advertised Salary:

Commensurate with Experience

Posting Date:

12/13/2021

Open until filled:

Yes

Proposed Starting Date:

01/10/2022

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

UGA Statement:

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

Classification Title:

Grants & Contracts Paraprofessional/Professional

Job Family:

Business And Finance

FTE:

1.00

Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors’ contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. The workload for this position includes our easiest/least complicated sponsors. This position has consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry-level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. Awarders will process a light load of the least complex letter of credits. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor or train others.

Knowledge, Skills, Abilities and/or Competencies:

Ability to create and utilize complicated spreadsheets. Possess knowledge of accounting principles. Ability to communicate effectively and in a timely manner when assisting departmental contacts.

Physical Demands:

Sitting for long periods of time

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

Prepare and submit final invoices and financial reports as required under the terms of the contract, grant, or agreement on sponsored projects. Finals should be accurate, complete, and submitted within the deadline requirements. Deadlines should be strictly adhered to. Direct contact with the agency and UGA departmental financial representatives.

Percentage of time:

30

Duties/Responsibilities:

Prepare and submit invoices on certain sponsored projects. Knowledge of accounting principles necessary to properly prepare the invoices in accordance with sponsoring agency’s requirements. Invoices will be consistently prepared, accurate, and submitted in a timely manner. Deadlines should be strictly adhered to. Monitor the resulting A/R: follow up on payments and any other resulting issues. Direct contact with the agency and UGA departmental financial representatives.

Percentage of time:

30

Duties/Responsibilities:

Prepare and submit financial reports in a timely manner on sponsored projects; knowledge of accounting principles necessary to properly prepare the reports in accordance with sponsoring agency’s requirements. Reports will be consistently prepared and submitted in a timely manner. Deadlines should be strictly adhered to.

Percentage of time:

15

Duties/Responsibilities:

Perform various other functions such as periodic review of sponsored projects, processing journals, processing refund check requests, assisting with audit requests and such other duties as assigned as necessary in a timely, accurate and professional manner.

Percentage of time:

15

Duties/Responsibilities:

Serve as a liaison with certain academic departments, effectively communicating contract and grant requirements as necessary, responding to department contact questions, and attaining assistance from the department contacts as needed. The ability to communicate effectively and in a timely manner when assisting departmental contacts with sponsored project issues.

Percentage of time:

10

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email [email protected]

Recruitment Contact Name:

Bradley J. Langford

Recruitment Contact Email:

[email protected]

Organization

The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

Find Us
Telephone
706-542-3000
Location
215 S. Jackson St.
Athens
Georgia
30602
United States
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