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Temporary NIH Contract Coordinator

The University of Georgia
Athens Area

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Posting Number:


Working Title:

Temporary NIH Contract Coordinator


VetMed-Vaccines & Immun Ctr

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.

The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment. We have an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in our Principles of Community (

College/Unit/Department website:

Employment Type:


Anticipated Start Date:


Posting Date:


Open Until Filled:


Location of Vacancy:

Athens Area

EOO Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

UGA Statement:

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit or call (706) 542-2222.


Manages operational activities including coordinating meetings Center staff and members, collects and organizes required contract and research documents, ensures clerical and secretarial work is completed. Serves as liaison to NIH at administrative and business levels.

Percentage of time:



Manages budgetary and financial information including monitoring multiple budgets and facilitating decisions on adjustments, assessing priority of funding requests, reviews the NIH and subcontract invoices for accuracy and compliance, facilitates use of supplemental funding, and ensures continued contract and UGA guideline compliance.

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Manages internal and external communications. Disseminates leadership decisions, NIH requests for information and collates responses, reviews pre-publication research manuscripts, creates and maintains brochures, manuals, and training guidance, facilitates sharing of scientific progress among Center investigators and the broader scientific communities, and assures center website is maintained. Aids in writing press releases and communicating with media with appropriate University support.

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Coordinates compliance and reporting activities including but not limited to contract options, annual and semi-annual technical, reagent, and data reports, FISMA compliance report, select agent and highly pathogenic agents’ reports. Assures all Center members and staff have the appropriate and complete training as required by the contract. Reviews pre-publication research manuscripts for sensitive information & institutional compliance. Collaborates with Data Management and SOM/DOM IT to ensure integrity of data and contract compliance including FIPS, IT Security Plan, and Risk Assessment. Assures and facilitates Biosafety Office(s) and IBC issues related to highly pathogenic viruses, DURC and gain of function research.

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Classification Title:

Temporary Professional





Position Summary:

The temporary NIH Contract Coordinator will be responsible for coordinating meetings and organizing necessary documents as they relate to current contracts. This individual will also be expected to manage all financial aspects of contracts, including monitoring budgets and ensuring compliance with the guidelines of the contract and the University. The candidate selected for this position is also expected to serve as a communications liaison, handling both internal and external communications. The candidate will regularly engage in reporting activities and will ensure that training requirements are met.

Relevant/Preferred Education, Experience, Licensure, Certification in Position:

· Proven experience as program coordinator or relevant position

· BA in business administration or relevant field

Knowledge, Skills, Abilities and/or Competencies :

· Knowledge of program management and development procedures

· Knowledge of budgeting, bookkeeping and reporting

· Tech savvy, proficient in MS Office

· Work with diversity and multi-disciplinary teams

· Excellent time-management and organizational skills

· Outstanding verbal and written communication skills

· Detail-oriented and efficient

Physical Demands:

Position requires using a computer for most of the day. Sitting for long periods of time.

Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources? :


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Is driving a requirement of this position?:


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

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215 S. Jackson St.
United States
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