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Grants Manager

The University of Georgia
Athens Area

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Posting Number:


Working Title:

Grants Manager


VPR-Owens Inst Behavioral Rsch

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday 8 a.m. – 5 p.m.

Advertised Salary:

$42,000 - $54,000 commensurate with experience

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

UGA Statement:

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit or call (706) 542-2222.

Classification Title:

Grants & Contracts Professional





Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Knowledge of UGA systems preferred.

Position Summary:

The Grants Manager will provide full oversight and management of restricted accounts for Fellows and Affiliates of the Owens Institute for Behavioral Research and serve as primary contact for the PI. This will encompass all aspects of post-award grants management to include:
1) Ensuring project personnel are being paid from the sponsored project in accordance with project budget, sponsor and state guidelines.
2) Account monitoring and projecting spending on grant accounts and providing monthly status reports.
3) Ensure grant spending is in compliance with UGA and funding agency guidelines and accounts are audit ready.
4) Work within UGA systems including UGA Jobs, UGA Financial Management System, UGA Budget Management System, and UGAMart to create, route, and approve all grant expenditures. Pcard

Knowledge, Skills, Abilities and/or Competencies:

• Considerable knowledge of the principles, concepts, and procedures of business administration, and skill in applying accounting and financial management principles.
• Knowledge of university, state and federal policies concerning financial and personnel matters.
• Thorough knowledge of UGA financial and Human Resources systems, and proficiency in Microsoft Office and other business information systems and software.
• Ability to work independently on complex issues related to day-to-day operations of restricted accounts.
• Ability to produce and maintain reports and records.
• Ability to communicate effectively with a diverse population.
• Strong customer service orientation and ability to establish and maintain effective working relationships with faculty and staff.
• Analytical skills to perform research on policies and procedures.

Physical Demands:

Sitting, standing, walking.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Account Management:
1) Monitor expenditures and project spending on restricted accounts to ensure investigators are updated regarding the status of funds available to them and are able to access the funds efficiently and within the sponsor and state guidelines. Provide account detail statements to PIs monthly or quarterly pending PI preference. Provide scenario-based figures when requested and provide assistance as needed to compile budget information for reports to funding agency. Assist with account closeouts.
2) Monitor, balance, and project spending on state accounts. This may include departmental accounts as well as individual indirect cost return accounts and UGARF accounts for Fellows of the Institute.

Percentage of time:



Personnel Management:
1) Work with faculty’s home department business managers to ensure Key Personnel effort is being applied in accordance with the restricted account project budget. This includes ensuring course and research buyouts are in place, effort is applied and distributed appropriately throughout the project budget year, working with the Research Administration Manager to ensure any discrepancies are addressed internally and externally.
2) Add direct hire positions in UGAJobs and add funding to positions in OneUSG Connect. Work with OIBR HR representative to post benefits-eligible positions for which recruitment will take place or to execute position evaluation or position modification actions for sponsored projects personnel.
3) Ensure tuition waivers are in place for graduate students on OIBR restricted accounts.
4) Work with VIP office when appropriate.

Percentage of time:



Expense Management:
Review, delegate and approve transactions processed by senior accountant and/or sponsored project personnel relevant to individual project caseload. Specific common restricted account procurement actions include purchase of project supplies, facilitating consulting agreements, subrecipient invoice monitoring, vendor payments, personal reimbursements, and travel reimbursements.

Percentage of time:



Petty Cash Reviewer:
As reviewer, ensure records are accurately kept and all appropriate safeguards are in place and being followed.

Percentage of time:


Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email [email protected]


The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

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United States
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