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Grants & Contracts Coordinator (Research Services Intermediate Professional)

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine Department of Anesthesiology

Grants & Contracts Coordinator (Research Services Intermediate Professional)

Position # 00791922– Requisition #24080

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Anesthesiology has an opening for a full-time University Staff (unclassified) Grants & Contracts Coordinator (Research Services Intermediate Professional) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

 The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

 The Department of Anesthesiology has an opening for a full-time, University Staff (unclassified) Grants & Contracts Coordinator (Research Services Intermediate Professional) position.

 The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

Nature of Work:

This Grants & Contracts Coordinator in the Department of Anesthesiology will support research faculty and staff by providing comprehensive financial management for all Anesthesia research programs (federal, industry, institutional, and departmental-sponsored projects) and providing support with grant submissions and contract execution. Additional functions of this position will also include: monitoring activities and preparing invoices; processing financial activities in CU systems; monthly reconciliations of expenditures and revenues on a per project basis, and performing all other duties and tasks as required and/or assigned.  This position will be held accountable for providing high-level customer service to department research faculty, including providing monthly financial status reports.

Professional Field

Office Administration

Supervision Received

Grants and Contracts Coordinator will report to the Academic Administrative Director.

Supervision Exercised

This position has no direct supervisory responsibility 

Examples of Work Performed:

 Assist the pre-award submission process by:

  • Working with PIs to prepare and submit grant applications for basic science and clinical research, ensuring that all sponsor guidelines are met.
  • Facilitating the execution of contracts and sub-contracts and annual amendments of these contracts.
  • Assisting with the preparation of project-specific budgets, including proper application of F&A costs. Preparation of budgets include clinical trial budgets.
  • Acting as liaison between the SOM PreAward Core and the department.
  • Acting as liaison between the UCD Office of Grants and Contracts and the department.
  • Working with PIs to route and submit non-competing continuous submissions of awards.
Assist the post-award process by:

  • Reviewing notice of grant award with PI making note of any special restrictions and establishing subcontracts with participating institutions.
  • Understanding negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, and generating accurate and timely invoices to Sponsors.
  • Build and provide custom financial reports for sponsored projects to PIs, the DFA, and the Research Services Program Director.
  • Reconciling and analyzing cash with sponsor balances against budget, expenses, and revenue.
  • Assisting with grant related personnel functions as directed by the Research Services Program Director, including establishing correct funding and effort of personnel for each sponsored project, making funding changes each month per payroll deadlines, and preparing retroactive payroll expense transfers.
  • Working with UCD Office of Grants and Contracts to financially close-out sponsored projects as required by sponsoring agencies.
  • Acting as liaison between the Office of Grants and Contracts and the department.
  • Prepares comprehensive monthly reports that list budget and cash balances for all active speedtypes, including any inactive grants/projects with outstanding issues, grants/projects expiring over the next fiscal period, and grants/projects submitted during last 6 months.
  • Meets with PIs monthly to apprise them of the financial status of their active research projects.
  • Creates, maintains, and updates manuals for all post-award processes.
  • Perform other duties as assigned.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.



Qualifications
Minimum Qualifications:

  • Bachelor’s degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.
  • One (1) year of experience with research grants and/or contract administration at an academic institution.
Substitution: Equivalent experience may substitute for the Bachelor’s degree on a year-for-year basis, but not for the specific experience.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

  • Three (3) or more years of professional experience working in government, non-profit and/or academic administration.
  • Experience working with University software applications including m-Fin, CU Marketplace, and OnCore.
  • Experience in pre- and post-award contracts and grant administration.
  • Experience with clinical trial financial management.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.
  • Experience with clinical studies calendar specifications and protocol / subjected related procedures.
  • Experience using integrated accounting, purchasing, and payroll systems.
 Competencies / Knowledge, Skills and Abilities:

  • Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.
  • Ability to develop strong working relationships with a variety of individuals, including basic science researchers, clinical faculty, and administrators
  • Outstanding customer service skills.
  • Ability to work in a fast-paced environment requiring administration of 75+ active research projects.
  • Organizational skills and attention to detail are of the utmost importance.
  • Time management, independent thought, problem solving, and communication skills are essential.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated ability to maintain confidentiality.
  • Strong interpersonal skills and a high level of tact and diplomacy.
  • Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $47,697 - $54,000

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Dec 14, 2021
Unposting Date: Ongoing

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