Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine Department of Emergency Medicine

Special Projects Coordinator (Business Services Senior Professional)

Position #00792207 – Requisition #24148

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Emergency Medicine has an opening for a full-time, University Staff (unclassified) Business Services Senior Professional, Special Projects Coordinator position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 256-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are the Fitzsimmons Innovation Community and the VA Eastern Colorado Health Care System. CU Anschutz offers several undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,500 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually and the #1 hospital in Colorado. A hub for research and innovation, CU Anschutz receives over $650 million in research awards each year and has filed 2,000 patent applications and formed 60 new companies since 2002. At CU Anschutz and in the Department of Emergency Medicine, we believe that diversity will power change. To do this, we will enhance and foster a learning community and a mentoring culture that is committed to diversity and inclusive excellence. https://medschool.cuanschutz.edu/emergency-medicine/diversity-equity-inclusion/2

Nature of Work:

The University of Colorado (CU) | Anschutz Medical Campus is seeking applications for a Business Services Senior Professional, Special Projects Coordinator. This full-time, University Staff position is responsible for providing high-level, complex operational support and project management for the Chair of the Department of Emergency Medicine. This position will be a hybrid position, which can be approximately 2-3 days a week remote.

Examples of Work Performed: 

Manages the Department Chair’s email Inbox to develop an organizational system to prioritize incoming messages and manages follow up; manages information flow in a timely and accurate mannerProvides support for scheduling and coordinating various projects/meetings through email management In-person support for set-up of complex meetings and back up scheduler for Chair of Department of Emergency Medicine when the Chair’s Executive Assistant is out of the office.Coordinates Departmental meetings for research and administrative priorities.Records, transcribes, and distributes meeting minutes and summarizes in a timely manner.Arranges corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging, coordinating meeting accommodations, and assisting with reimbursements.Responds to both internal & external confidential inquiries related to the Department of Emergency Medicine.Develops PowerPoint presentations, written executive summaries, administrative-related research documents; adds additional content/detail based on high-level descriptions. Serve as project manager for initiatives in the departmentPlan, direct and coordinate projects to ensure on-time completions within budgetPerform quality control on projects throughout development to maintain the standards expected.Proactively handle project issues and/or risks

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Qualifications
Minimum Qualifications:

Bachelor’s degree. Four (4) years of executive or high-level administrative experience in an academic, health care, and/or business related environment.One (1) year of program and/or project management experience.Effective oral and written communication skills;

Required: Applicants must meet minimum qualifications at the time of hire.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

Five (5) years of executive or high-level administrative experience in an academic, health care, and/or business-related environment.Professional and progressively responsible project management experience.Experience working in an academic medical environment.Competencies/Knowledge, Skills and Abilities:Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders in a dynamic, high-paced environment.Ability to handle sensitive and confidential issues in a professional manner.Ability to prioritize and get back on task after interruptions.Excellent attention to detail.Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously.Desire to work in a dynamic, fast-paced team environment.Ability to work with a diverse group and competing interests.Flexibility and the ability to adapt to various situations.Excellent interpersonal (verbal and written) communication skills.Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines. High level proficiency in Microsoft Office including Teams, Excel, Word, PowerPoint and Outlook, in virtual platforms such as Zoom, online databases such as Dropbox and Google Drive. and interactive databases such as Smart Sheets Ability to plan, develop and coordinate multiple projects and meet deadlines.Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues.Knowledge of basic office equipment (phone, fax, copier, projector).Ability to switch gears at a moment’s noticeAbility to monitor ongoing inquiries and ensure they have been addressed in a timely and effective manner.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $48,137 to $65,000.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

 Benefits: https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Dec 15, 2021
Unposting Date: Ongoing