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Program Coordinator (Academic Services Senior Professional)

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Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, The Department of Pediatrics, Section of CHA/PA
Program Coordinator (Academic Services Senior Professional)

Position #00791986 – Requisition #24146

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Pediatrics, Section of CHA/PA has an opening for a part-time (.6FTE) University Staff (unclassified) Program Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

 Nature of Work:
This part-time (3 days per week) Program Coordinator manages various functions related to office management, program events and communication efforts. Tasks include promoting news and events through social media, managing website and program system content and data, managing various events including alumni functions and graduation, executing various tasks related to office management and graduation verifications, and providing overall assistance to faculty and staff. This position assists in application evaluations for admissions.

Examples of Work Performed:

General Operational Management (40%)

    Independently manage and make decisions pertaining to various operations.Respond to in-person, written, and telephone requests from students, applicants, and colleagues.Order supplies including ensuring office equipment is working property and troubleshoot issues as arise. Complete graduation verifications, work orders, and leave tracking.Provide event and interview support. Coordinate yearly completion of Webspace & department Asset tagging. Participate in committee meetings and proctor exams.
Communications, Alumni Relations and Events (20%)

    Write and compile content for the quarterly program newsletter.Promote news and events through social media.Manage all processes related to graduation and the White Coat ceremony.Complete coordination and planning of alumni and student events.Assist in engaging alumni through committee involvement and program initiatives.
Admissions (15%)

    Complete applicant file reviews to determine appropriate qualifications.Serve as backup for admission support functions.
Curricular and Program Support (25%)

    Maintain and create website content, including posting jobs and assisting in a yearly comprehensive review.Import student assessment and contact information into program data system. Assist faculty and staff with projects, including entering content in the curriculum map and assessment system. Provide overall support for various administrative and didactic functions.Serve as backup for financial processes.
 



Qualifications
Minimum Qualifications:

    A bachelor’s degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.Two years of administrative experience in a professional setting.
Substitution: A combination of education and related professional experience may be substituted for the bachelor’s degree on a year for year basis, but will not substitute for specific experience.

Required: Applicants must meet minimum qualifications at the time of hire.

Conditions of Employment:

Must be willing and able to pass a national criminal and sex-offender background check

Preferred Qualifications:

    Three years of high-level administrative experience in an academic, health care, and/or business related environment.Experience working within an academic and/or medical environment.Experience with Concur, Marketplace, and other University systems. Experience with event planning and/or social media content in a professional setting.
Competencies:

    Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.Highly developed skills and abilities to manage an executive level calendar and email in an effective and efficient manner. Ability to exercise tact and diplomacy in a variety of situations.Ability to work independently and with sole responsibility for initiating and completing tasks.Ability to assess a situation and initiate an appropriate action or response. Ability to maintain confidentiality of sensitive information.Ability to prioritize tasks and meet deadlines.Ability to apply public relations and diplomacy skills in sensitive and stressful situations.Ability to support and encourage workplace diversity including ability to recognize opportunities to promote diversity within and outside the department, and active participation in campus diversity activities. Ability to cooperate and support other department employees contributing to a productive work environment.Proficiency in Microsoft Word, PowerPoint, Outlook, Excel.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $25,838 to $36,000 for a .60 FTE (3 days per week) position.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

 Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jan 14, 2022
Unposting Date: Ongoing
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