Support StaffPosition Title:
Athletics Administration FellowFull Time/Part Time:
Athletic AdministrationDepartment Statement:
This position is scheduled to work 37.5 hours per week and it is intended that the incumbent will stay no longer than two years.Accountabilities:
Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win – to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.
The Athletics Administration Fellow will be charged with working independently as well as collaboratively on projects, events, and initiatives throughout the department. Responsible for carrying our high level projects from initiation to completion; organizing people, information, and materials around identified outcomes; and communicating with senior staff members, coaches, student-athletes, and other constituents in a professional, personable, and highly respectful manner. Name:
Responsible for assisting the Athletics Director and Deputy Athletics Director with assigned tasks and projects associated with Administration, Sport Oversight, Conference Governance and other internal operations. Examples of associated tasks include:
• Supporting the daily operations of the Athletics Executive Team and Senior Staff
• Generating program evaluation reports
• Completing next actions on sport program requests or gathering data in preparation for meetings to discuss strategic plans for sports
• Summarizing Conference Office communication and identifying questions requiring conversations with coaches
Daily tasks associated with research, budget management/analysis, meeting execution, campus relations and other areas of departmental operations assigned as needed. Examples of associated tasks include:
• Gathering, organizing and reporting information from peer institutions around various questions to assist administrative decision-making
• Researching actual costs or alternative methods of pursuing program goals to leverage purchasing power or optimize cross-program utilization
• Gathering and organizing meeting agendas, and contributing ideas to the ongoing enhancement of administrative meeting structures
• Communicating with campus liaisons to help identify high-impact, low-cost opportunities to enhance student-athlete integration with the general student body.
• Performing budget analysis to identify inefficiencies and maximize resources
Will assist with assigned tasks and projects associated with human resources and athletics department staffing. Examples of associated tasks include:
• Serving as liaison between PERA and the Human Resources Department for staff positions
• Facilitating off-boarding, recruitment, and on-boarding processes for all PERA employees while ensuring all hiring managers adhere to hiring and termination guidelines outlined in the Staff and Faculty handbooks
• Completing next actions for these units such as conducting product research and gathering potential use data among staff members, editing proposals for new funding or partnerships across campus
• Communicating policies and procedures to new and existing staff members
Additionally, this position will also plan and execute special events as assigned by the Athletics Director and Deputy Athletics Director.
Lastly, as a member of the PERA staff, the Athletics Administration Fellow will be expected to regularly support marketing and other game day operations when needed.
Demonstrated ability to learn and effectively utilize all university productivity applications (e.g. MS Office, Concur, EMS, CMS, and Google) to include: collecting, updating, formatting and organizing moderately complex data, all basic to intermediate level formulae, table of content formatting, mail merges, track changes and other similar features. Name:
Demonstrated ability to efficiently leverage standard office software to manage calendars, contacts and email correspondence for department staff.
Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Name:
Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors.
Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants.
Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently and inexpensively alter plans.
Demonstrated ability to effectively create travel plans involving multiple modes of transportation, destinations and lodging. Name:
Demonstrated ability to quickly, efficiently and inexpensively alter travel plans and itineraries.
Demonstrated ability to consistently stay within university travel restrictions and guidelines.
Technical Data SystemsDescription:
Demonstrated ability to utilize relevant data systems/software, e.g. Enterprise Resource Planning tool (Banner), Business Intelligence (Tableau). Name:
Demonstrated ability to enter, manipulate, query and export all data sets used in day to day situations.
Demonstrated ability to use all day to day and core functionality of all relevant systems.
Demonstrated ability to effectively pull together sensitive and moderately complex data and information into an organized and cohesive product.Name:
Demonstrated mastery of commonly used Colgate and divisional/functional administrative policies and practices.
Has knowledge sufficient to follow administrative procedures and processes that are most critical to the department.
Has knowledge sufficient to train others on all core and common administrative procedures.
Has knowledge sufficient to create desktop aids or guides in the execution of common administrative procedures and processes.
Demonstrated ability to create welcoming and professional environment for guests. Name:
Demonstrated ability to use positive communications.
Demonstrated ability to listen, respond effectively and follow up appropriately on administrative inquiries, while being mindful and attentive to feedback.
Makes use of specialized knowledge to assist others in resolving problems.
Identifies opportunities for improving customer service methods.
Demonstrated ability to plan and coordinate the activities of other support staff within the division in a timely and effective manner. Name:
Demonstrated ability to develop clear work procedures and training processes.
Demonstrated ability to actively seek input and involve group members in divisional processes.
Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
Personal Accountability for ResultsDescription:
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.Name:
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.Name:
Problem-Solving and Decision-MakingDescription:
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.Name:
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.Name:
Leadership and TeamworkDescription:
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.Name:
Creativity and InnovationDescription:
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.Name:
Diversity and InclusionDescription:
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.Name:
Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.Professional Experience/ Qualifications:
- Undergraduate degree with a minimum of two years work experience in Intercollegiate Athletics (includes internship and graduate assistant experiences)
- Excellent written and communication skills
- Project and event planning and execution experience
- Experience conducting industry research and report-writing
- Commitment to compliance with campus, conference and NCAA rules and policies
- Demonstrated initiative; well-developed problem-solving skills
- Ability to assess, prioritize and execute an array of important tasks around shared priorities
- A strong interest and commitment to pursuing a career in intercollegiate athletics
- Demonstrated curricular and extracurricular achievements and community involvement
- Experience and academic training in higher education and/or athletics administration
- Advanced skills using Google Suite, Adobe, Creative Suite, and Microsoft Office
- A Bachelor’s degree is required.
- A Master’s degree is preferred.
Please provide three (3) professional references. This document can be uploaded under References in the “Documents Needed to Apply” section of the application. Requisition Number:
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.
Weekdays, with occasional evenings and weekends.Job Open Date:
12/14/2021Open Until Filled:
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.Clery Act:
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.