Title: Project Manager
Position Type: Full time
Supervisor: Division Vice Presidents
Last Updated: November 2021
Job Purpose: Responsible for project managing division and cross-division
projects and initiatives, achieving high quality and timely project outcomes, strong collaboration, and running multiple cross-functional projects simultaneously.
Location:Remote, various locations throughout California
As the College embarks on an integrated approach to enhance the student experience, various high-impact and time-sensitive projects will require thorough and collaborative project management. Calbright is looking for a Project Manager responsible for project managing division and cross-division projects and initiatives, achieving high quality and timely project outcomes, strong collaboration, and running multiple cross-functional projects simultaneously. The Project Manager will lead the project development lifecycle from inception to launch. Key responsibilities include: defining project milestones and goals, identifying subject matter experts and project contributors to assemble collaborative project teams, developing detailed project plans, performing analyses to proactively mitigate risks, scheduling and facilitating project meetings, tracking progress, and providing clear data dashboards for informed decision-making by team and Calbright leadership. Under the direction of the division’s VP, and working in conjunction with the management team, the Project Manager will identify cross-functional process improvement opportunities to ensure the College maximizes impact on student outcomes.
We anticipate hiring one or more candidates as we undertake projects within and across different divisions of the College, including Student Services and Success, Learning and Instruction, and Workforce Strategy and Innovation.
Essential Job Duties and Responsibilities
The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.
- Manage the project development lifecycle from inception to launch.
- Manage multiple projects simultaneously with a high degree of quality and delivery.
- Define project scope with key milestones and goals.
- Create and execute detailed project plans.
- Assemble project teams by identifying subject matter experts and project contributors with a focus on skills, perspectives, and technical expertise.
- Manage project meetings with clear agendas, scheduling and facilitation.
- Track project progress and support project team members in accomplishing their tasks by target dates as needed to stay on course to meet (and exceed) expectations.
- Perform ongoing analyses to inform the work, anticipate and help avoid potential obstacles.
- Conduct data-driven analyses to surface insightful feedback and recommendations.
- Develop project dashboards and additional presentation materials as needed to enable informed decision making by the project team and Calbright leadership.
- Continuously update dashboards and project trackers.
- Build and maintain comprehensive project documentation.
- Develop plans for effective change management as needed with new implementations.
- Manage any changes to project scopes, schedules and costs using appropriate verification techniques.
- Manage project budgets as needed.
- Maintain relationships with internal and external stakeholders to execute on project deliverables and ensure progress on project goals and priorities.
- Identify cross-functional process improvement opportunities and establish processes and protocols as needed providing clear documentation.
- Abide by all college policies and procedures.
- Perform other related duties as assigned that support the objective of the position.
Knowledge, Skills, and Abilities
- Demonstrated understanding of, and a commitment to the College’s mission and purpose; teaching and learning; high academic standards; and student success.
- Clear project management, organization and planning skills and experience.
- Experience in delivering large projects and engaging a cross-functional team, especially in remote settings.
- Ability to run multiple projects simultaneously.
- Self-starter with a positive, team oriented attitude.
- Creative problem solver who is flexible, adaptable to change and comfortable with ambiguity.
- Able to prioritize and manage multiple responsibilities under pressure.
- Strategic thinker with strong analytical and quantitative skills.
- Ability to focus on the details and also zoom out to broader context and strategic aims.
- Demonstrated ability to build close partnerships and develop collaboration among diverse groups and individuals at all levels of an organization.
- Ability to communicate effectively; skilled in presenting ideas and concepts orally and in writing (written language usage, grammar, spelling, punctuation, and vocabulary).
- Able to maintain accurate records and reports.
- Strong computer skills and familiarity with project management software.
- Proficiency in Microsoft Office and Google Suite.
- Ability to demonstrate the true belief that diverse student and colleague populations lead to better decision making.
- Demonstrated respect, support, and encouragement of diverse and inclusive teams and decision making.
- Demonstrated understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, staff and faculty.
- Associates degree from an accredited institution, AND
- At least 4 years of experience directly related to the duties and responsibilities specified.
Working Conditions and Travel
- Calbright College is a statewide online college where all instruction and support are done via various online technologies both in person and remotely. Calbright College has administrative offices in Sacramento available for use. When working remotely, employees should be able and willing to use digital communication tools as used by the college, and have the ability to work on a computer for extended periods of time.
- Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
- The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Calbright College policies, procedures, and Title IX.
- Calbright College celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing Calbright College’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
- Requires the ability to function in a remote online instructional environment performing work of primarily a sedentary nature. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in-person. Requires speaking skills to communicate with staff and students in one-on-one and small group settings, on the phone, and to distinguish sound prompts from various types of equipment. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials, operate a personal computer keyboard, and operate standard office equipment. Requires the ability to lift and/or move up to 25 pounds.
- Work is performed indoors where minimal safety considerations exist.
Equal Employment Opportunity
Calbright College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, Calbright College complies with applicable state and local laws governing nondiscrimination in employment.
Who We Are
Calbright College is one of California’s newest community colleges – the first statewide, online campus designed to bridge the gap between employers with unfilled positions and students who don’t have either the time or money to attend a traditional school. Our mission is to increase economic mobility and close equity gaps for working adults who lack easy access to traditional forms of higher education by offering online, flexible, affordable skills-based programs that provide tangible economic value for both working adults and hiring managers.