Regular_0091221

Executive Assistant - Governance, Advancement & Community Relations

Executive Assistant

$40,610

$46,700

annually

NE = Non-Exempt

This position reports to the Foundation Director in the Governance, Advancement & Community Relations division. The Executive Assistant position provides administrative support to the College’s Governance, Advancement & Community Relations division.

Position responsibilities will include providing support by preparing meeting agendas and minutes, preparing invoices and reports, ensuring that accurate information is entered into appropriate databases within a timely manner, managing the calendar, and processing confidential documents and scholarship applications. The position will also support College and Foundation special projects and prepare, review, revise and distribute a variety of routine correspondence as needed.

Associate’s degree and two (2) years of experience providing administrative support to an organizational executive; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

• Preferred administrative assistant experience.
• Preferred experience working with fundraising or non-profit organizations.
• Excellent communication (written, oral and nonverbal) skills and ability to work effectively with a diverse group of people.
• Ability to maintain confidentiality in communications.
• Ability to work in a fast-paced environment.
• Demonstrated self-motivation, proactive work ethic, and strong follow-through skills.
• Attention to detail. Proficient knowledge of MS Office, specifically database management, and the ability to multi-task.
• Willingness to become efficient in Foundation client database.

Knowledge of: Customer service principles; Basic principles and practices in assigned area pf responsibility; Modern office procedures, methods and equipment; Basic filing and record keeping principles; English language, grammar, and punctuation; Data review techniques; Computers and related software applications.

Skill in: Composing routine correspondence, memos, forms, and/or other related information; maintaining files and database; providing customer service; proofreading and editing documents; processing and reviewing data; prioritizing and assigning work; interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.

Political and social sensitivity; excellent technical skills; strong organizational skills; strong attention to detail, willingness to learn, ability to maintain confidentiality.

Knowledge of fundraising and nonprofit work.

RCCC Foundation

Typically 8:00 a.m. – 5:00 p.m. Monday – Friday. Evening and/or weekend hours will be required on occasion. This is not a remote position.

12/10/2021

01/16/2022

No

Performs a variety of administrative activities, which may include: making travel arrangements, scheduling and coordinating meetings or events; preparing meeting minutes; preparing and reviewing financial and/or statistical reports; and planning and coordinating schedules; and managing calendars.

Collects, compiles, prepares, reviews and records paperwork, databases, spreadsheets, applications, forms, reports, and/or confidential information related to the assigned area of responsibility and the annual audit, ensuring completeness and accuracy of information; maintains related records.

Prepares, reviews and/or processes a variety of routine correspondence, reports, information, paperwork, invoices, forms, and/or other related information in assigned areas of responsibility which may include the Governance, Advancement & Community Relations division and President’s Office.

Maintains records and databases and prepares reports as necessary. Processes, receives, sorts and distributes a variety of correspondence and mail for the Governance, Advancement & Community Relations division and the President’s Office.

Performs other duties as assigned of a similar nature or level.