Campus Housing will be provided if needed.

Job Title        Vice President for Finance

Department   Finance/Business Office

Reports to     President

General Purpose

The Vice President for Finance is a key member of executive management and is the chief administrative officer in charge of finances with duties as follows:  manage the operations of the business office according to best fiscal practices for colleges and universities, including the accounting system, fee collection, payroll, payment of bills, banking, loan repayments, financial accounts for government grants and loans, insurance coverage, audit preparation, purchasing, auxiliary enterprises, investments in accord with College policy and under the direction of the President; oversee human resources, and bookstore; liaise with Convent in regard to fiscal matters;  serves on Administrative Council.  The Vice President for Finance is expected to be informed about and follow the policies in the Presentation College Employee Handbook.  The Vice President for Finance is appointed by and reports to the President.

Key Tasks and Responsibilities

1. Preparing and promulgating a time-line for the College budget, and coordinating/supervising preparation of the budget.
2. Providing analysis of financial documents including coordinating distribution of weekly and monthly expenditure reports to budget managers; meeting regularly with Vice President’s for their input on budget preparation, modifications, etc.; additional analysis to include comparisons with established benchmarks, as directed by the President and/or Finance Investment Committee of the Board of Trustees.
3. Coordinating the financial planning of auxiliary enterprises:  College food service; student housing; College maintenance, and bookstore.
4. Leads by example, and focuses on establishing and maintaining a team that is well trained, mentored, developed and empowered to succeed and is willing to be held accountable for individual performance as well as progress with personal development and established goals.
5. Overseeing the Business Office Department and Human Resources.
6. Coordinating College insurance coverage, insurance claims and records.  
7. Coordinates with the Convent Treasurer the allocation of costs and related contracts between Convent and College.
8. Providing monthly financial statements to President and Vice Presidents.
9. Coordinating, in accord with College policy, sale of property and equipment belonging to the College.
10. Coordinating approval of all purchase orders, payment requisitions, and travel requests provided by the budget.  Coordinating assistance to departments with obtaining bids on major equipment purchases.   Coordinating shared equipment costs between College and Convent.
11. Coordinating/preparing all internal and external financial reporting as required by government and other agencies, as appropriate.
12. Coordinating/providing data in a timely manner and preparing audit documents for the annual audit of the College financial statements following the end of the fiscal year.
13. Preparing annual cash flow projections and other projections as requested by President.
14. Coordinating/preparing a budget for the Business Office.
15. Ensuring appropriate use of institutional technology in Business Office functions.
16. Coordinating/preparing inventories of College equipment; providing current plant and equipment inventories to insurance carriers.
17. Preparing financial reports for the President, individual departments, and Board of Trustees as directed by the President.
18. Preparing financial reports as requested by the Finance Investment Committee of the Board of Trustees.
19. Assisting research and development of grant opportunities to enhance College’s fiscal position.
20. Developing job descriptions for department staff and evaluating personnel according to the job descriptions.
21. Act as liaison with Presentation Convent and Maintenance Department; acting as liaison with   Food Service.
22. Provides leadership and direction in the management and operation of shared information services and engages with staff in problem resolution, process redesign, and technical support as related to systems and best-practices; teaches, trains, and lead for successful implementation of systems.
23. Serving as a member of the Administrative Council, College Development Committee, and other committee duties as assigned by the President.
24. Submitting a self-evaluation based on the position description, and an annual report to the President.  
25. Assuming other duties assigned by the President and/or Board of Trustees.

 

Education and Training

Master's degree and/or a CPA license preferred.  Five or more years of college or university business and finance leadership experience

Knowledge and Experience

Different budgeting models;

Overseeing preparation of financial reports and responding to requests from external constituencies and governing boards;

Use of information technology and data analytics to assist in planning and assessment of operations;

Personal and professional ethical behavior with excellence in honesty, accountability, and integrity;

Strategic thinking and translating planning initiatives into budgeted actions;

Leading effective teams within one's division and serving as an effective senior leadership team member;

Effective communication (both in writing and orally), especially in terms of explaining financial and budgetary information to a diverse population;

Excellent listening skills and ability to translate vision into actionable initiatives; and

Appreciation for an institution's culture and providing leadership to overcome institutional barriers and operational silos.

A minimum of five years full-time administrative experience in accounting or fiscal affairs involving budget development and control preferably in a private higher education setting.

Possess an in depth understanding of the financial and operational implications that drive the university's business.

A strong relationship builder and communicator with experience in strategic financial planning and execution, fiscal management and budgeting, and investment management.

Ability to generate respect and trust from faculty, staff, and external constituencies.

Good interpersonal abilities and communication skills; capacity to get along with diverse personalities; tactful, mature, and flexible.

Experience in a broad variety of management areas with demonstrated leadership accomplishments.

High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities; resourceful and well organized.

Good reasoning and analytical skills; exercises sound judgment.

Ability to negotiate contracts with various vendors for the maximum benefit of the college.

Demonstrate strong commitment to the mission of Presentation College.

College Mission, Vision & Values

As part of the Presentation College Learning Community, you will be expected to play a role in supporting the legacy of the Presentation Sisters, in promoting the Mission, living the Core Values, and furthering the Vision