University of Washington
Seattle, WA

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Employment Type
Full Time
Institution Type
Four-Year Institution
ASSISTANT DIRECTOR FOR DONOR RELATIONS Req #:199943Department:UW MEDICINE ADVANCEMENTJob Location: Seattle - South Lake Union Posting Date:05/02/2022 Closing Info:Open Until Filled Salary:Salary is commensurate with qualifications and experience. Shift:First Shift Notes:As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

UW Medicine Advancement has an outstanding opportunity for an Assistant Director for Donor Relations.

Nearly 28,000 caring professionals come together each day at UW Medicine with a singular mission: to improve the health of the public. UW Medicine encompasses a top-rated medical school, an internationally recognized research center and a renowned health system that includes Harborview Medical Center, UW Medical Center – Montlake, UW Medical Center – Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. In the 2021 fiscal year, UW Medicine Advancement raised $377 million in gifts and private grants (52 percent of the University of Washington’s total) from over 18,000 donors to support the mission of UW Medicine. The University of Washington completed a 10-year, multi-billion-dollar campaign in 2020, during which UW Medicine raised over $2.5 billion.

The Donor Relations program is comprised of donor stewardship and recognition, which includes cultivating and stewarding long-term relationships with annual and major donors, gift acknowledgment and donor recognition. The Donor Relations team responsibilities include, but are not limited to, oversight across annual donor stewardship, lifetime giving programs, Corporate and Foundation Relations, gift acceptance, individualized stewardship programs and all major gift fundraising priorities and UW Medicine’s Compass program. Some high-level examples include:

•Develop and implement strategies and opportunities for proactive, high-touch stewardship engagement, targeting major gift donors and prospects.
•Initiate and implement individual stewardship plans in support major gift fundraising.
•Lead in the execution of stewardship reporting, including collaboration with UW Medicine and University stakeholders to accomplish one-to-many stewardship reports, yearly endowment reporting, highly individualized milestone and cross-University reporting.

The Assistant Director for Donor Relations (“Assistant Director”) provides core operational support to UW Medicine’s fundraising operations and is responsible for strategic projects that support the entire team and identifying and implementing process improvements and enhancements for Donor Relations priorities. The Assistant Director reports to the Director for Donor Relations.

This position has a primary worksite of UW Medicine’s South Lake Union campus in Seattle. A hybrid work arrangement may be available. Hybrid work means that remote work may be possible for a day or more per week, depending on business need, on an ongoing basis.


Stewardship Project Management and Implementation (60%):
•Help create and maintain stewardship data infrastructure and systems to support and implement stewardship strategies across donor and prospective donor pools.
•Manage oversight of all UW Medicine endowments, including tracking newly established endowments, quarterly investment process, and collaborating with team members on stewardship and faculty appointments.
•Manage art and other in-kind donations acceptance process.
•Manage Individualized Stewardship Plans (ISPs) and task tracking systems in collaboration with the team.
•Manage transition of UW Medicine stewardship programs to new University Advancement CRM.
•Manage donor pledge tracking and fulfillment.
•Maintain and update Donor Relations process documentation.

Finance and Administration (25%):
•In collaboration with the Director for Donor Relations, work with the Dean of the School of Medicine’s office of finance and administration, and School of Medicine departments and divisions, programs and institutes, and hospital entities to ensure compliance with donor gift intent.
•Liaise with department and program administrators and other fiscal partners to address gift fund issues.
•Provide DR team and front-line fundraisers information on gift budget balances and audit unspent funds.
•Onboard new School of Medicine administrators.

Other Donor Relations and Administrative Activities (15%):
•Partner with the Associate Director for Donor Relations and the Assistant Director for Member Benefits and Recognition on individual staffing of front-line fundraising teams to provide donor stewardship and recognition.
•Participate on University and UW Medicine related committees and ensure compliance with University procedures and policies.
•Other duties as assigned.

•Bachelor’s degree and a minimum of three years of professional experience in an office setting, preferably in fundraising and project management.
•Demonstrated project management ability, efficiency, and strong attention to detail.
•Demonstrated ability to work on a team: mindfulness of deadlines, respect for varying skillsets, ability to juggle priorities, and willingness to do a variety of tasks, including administrative ones.
•Demonstrated ability to use discretion and protect confidential information; acts in a selfless manner and models the ethical values of the UW.
•Experience working with a variety of stakeholders including faculty, donors, senior leadership, and other colleagues.
•Strong interpersonal skills and customer service orientation. Poised, professional manner and the ability to communicate clearly, directly and empathetically in all interactions: verbal and written communications, one-on-one conversations and in groups, etc.
•Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner.
•Values the UW’s commitment to inclusiveness. Demonstrates respect and commitment to diversity.
•Demonstrated fluency with Microsoft Office applications.
•Equivalent education/experience may substitute for stated requirements.

Equivalent education and/or experience may substitute for minimum requirements.

•Experience with Access and or CRMs.
•Familiarity with fundraising principles and experience in a higher education or academic medical setting.

•This staff member will be required to work some overtime to fulfill responsibilities of position, including special events, fundraising activities, and volunteer meetings. Some local and regional travel is expected.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Attitudes, Behaviors and Skills We Value
•Placing team goals before individual goals
•Assuming the best of intentions from faculty and colleagues
•Embracing a spirit of continuous improvement
oFocus on the highest priorities and manage time accordingly
oManage and improve programs independently and build ownership over time
oAnticipate needed next steps; think through problems
oApproach work strategically, keeping the big picture in mind
oAddress problems proactively and present potential solutions for resolution
•Learning from each other
oDemonstrate the desire to learn new things while also meeting current position responsibilities
oTake the time to build fluency in ALL fundraising operations
oBe a proactive problem-solver; show resourcefulness in anticipating and addressing issues and concerns
•Demonstrating professionalism
oTransparency: Be honest and straightforward with colleagues and donors
oAttitude: Work with a positive and collaborative approach
oHumility: Share credit generously; take ownership of challenges (“be generous with credit and selfish with blame”)
oDedication: Consistently follow through; keep your word
•Maintaining high emotional intelligence
oBuild, maintain and recover relationships with internal and external constituents
oPartner and communicate well with supervisor and peers
oHone self-awareness, including the ability to admit mistakes and knowing when to correct course

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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