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Administrative Assistant, School of Medicine - Office of DEI

Hofstra University
Hempstead, NY
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Job Details

Administrative Assistant, School of Medicine - Office of DEISchool/Division:Donald and Barbara Zucker School of Medicine at Hofstra/NorthwellOffice:Office of Diversity, Equity and Inclusion (DEI)Full-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Hofstra University is an equal opportunity employer committed to fostering diversity in its faculty, administrative staff and student body. We especially encourage women, people of color, members of the LGBTQ+ community, veterans and people with disabilities to apply.Description:Reporting to the Associate Dean for DEI and Professional Development & DEI Manager, the Administrative Assistant provides high-level support to the Associate Deans for DEI and other administrators in the DEI office, as assigned. This position requires the use of independent judgement in planning, prioritizing a diversified workload, and regular communication with students, faculty, physicians, and administration at the School of Medicine, Hofstra University, and Northwell Health.

Responsibilities include, but are not limited to:

•Act as a representative of the Office of DEI and serve as a liaison with the university community. Escalate concerns to the Manager or Associate Deans as needed.
•Assist with the day-to-day operation of Office of DEI by providing direct support to the Associate Deans for DEI, the DEI Manager, and other administrators, as assigned.
•Prepare documents, reports, and presentations for the Associate Deans for DEI and others, as needed.
•Respond to routine and non-routine correspondence.
•Handle confidential and non-routine information and explain policies and procedures when necessary.
•Establish, develop, and maintain electronic correspondence logs and database tracking systems.
•Schedule and coordinate support for all necessary meetings. Prepare and compile materials as needed. Communicate with presenters or special guests, and coordinate equipment/technology and any other special meeting requirements.
•Collaborate with the Web Architect and DEI Manager to review the ODEI website and suggest updates to content to ensure the most accurate information is available online.
•Work closely with the associate deans and other administrators to plan and coordinate logistics of DEI educational programs, pipeline programs, and other related initiatives.
•Manage multiple tasks, exercise judgement and independent initiative, and handle time-sensitive matters that require concise problem-solving and high degree of confidentiality.
•Assist with addressing student/faculty/staff inquiries to the Office as they present.
•Collaborate with other administrators to cover absences, provide relief to equalize peak work periods, or otherwise balance the workload within the Office.
•Use independent judgement to plan, prioritize and organize a diversified workload.
•Complete other special duties and projects, as assigned.

•Bachelor’s degree.
•Be detail-oriented, able to exercise good judgment and discretion, and capable of handling sensitive and confidential issues in a professional manner.
•Minimum of three years of progressive experience providing administrative support in a fast-paced, intellectually challenging environment is required.
•Demonstrated ability to plan and manage complex projects; extremely well-organized; must demonstrate the ability to work with people from a variety of culturally diverse backgrounds.
•Have superb computer skills, with proficiency in Microsoft Office products, including Word (mail merge and tables), Excel, Access, PowerPoint, and use of the Internet.
•Capable of working independently and within a team and possesses superior oral and written communication skills.
•Self-starter who is personable, inclusive, and a committed and experienced professional with a collaborative disposition, ability to think critically and creatively, a service orientation, and a participatory work style.
•Experience with scheduling and preparing for live and remote meetings, and the ability to handle multiple tasks expediently and accurately.
•Valid driver’s license and vehicle

Application Instructions:Please submit a cover letter with salary requirements and resume to [email protected] Please indicate "Position #896682-12 - Administrative Assistant" in the subject line.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 12/10/2021Posting Number: 896682-12


Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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