Job location: Claremont Employment Type:
Full-time Posted data:
REQ-4004 Equal Opportunity and Nondiscrimination Statement
In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.Location:
Claremont, CAJob Posting Title:
Assistant Director of Global EducationJob Details and Requirement:
BASIC FUNCTION: The Assistant Director of Global Education assists the Director of Global Education and Off-Campus Study and the Global Education Committee in the administration of the International and Domestic Programs Office and its programs. This position advises students on international program opportunities; conducts outreach for international programs across campus; reviews international program petitions and applications; schedules student meetings, develops and facilitates informational, orientation, and re-entry meetings; coordinates visitor activities; and produces office publications. The Assistant Director also communicates with program partners, updates program materials, prepares program reports, oversees student work flow, manages program accounts, and travels internationally and domestically as required.
ESSENTIAL FUNCTIONS: Reporting directly to the Director of Global Education and Off-Campus Study, the Assistant Director of Global Education works independently and collaboratively to perform the following essential duties and responsibilities:
- Assist the Director of Global Education and Off-Campus Study and the Global Education Committee in the administration of the International and Domestic Programs Office and its programs.
- Advise students on international program opportunities that align with their academic, personal, and learning goals.
- Design and facilitate information, orientation, and re-entry meetings, workshops, and events for international programs.
- Develop and implement innovative strategies for outreach on campus. Review and monitor petitions and applications for international programs.
- Produce on-line and print copies of office publications. Maintain up-to-date information on the college’s international programs, policies, and procedures; communicate updates clearly and efficiently through web, print, electronic, and other sources.
- Communicate effectively and promptly with students, parents, faculty, staff, program providers, and partner institutions.
- Prepare reports on international programs for faculty committees. Assist with program development and assessment.
- Travel to domestic and international sites as required.
- Assist with development and implementation of international program policies, procedures, budgeting, and strategic planning.
- Assist with coordination and management of Claremont McKenna College administered study abroad programs as applicable.
- Assist with supervision of staff and student workers as applicable. Coordinate the flow of work in office to ensure quality service.
- Manage and oversee program budget and accounts. Collaborate with academic and student service offices at the college and travel agency to coordinate international program allowances and campus resources for students participating in international programs.
- Schedule student meetings with faculty, staff, and program alumni in a timely manner.
- Coordinate visitor activities.
- Perform special projects/tasks/duties and provide assistance as assigned.
Education: Bachelor’s degree in a liberal arts field, or equivalent combination of relevant education and experience required. Master’s degree in International Education or a related discipline is preferred.
Licenses/Certificates: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
Experience: Three to five years of professional experience in international programs or a related field with increasing responsibility in administration and student advising is required. Experience in a college or university setting and knowledge of a foreign language is preferred. Significant experience studying, living, working, and/or traveling abroad is strongly preferred.
LICENSES / CERTIFICATES: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required. A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.
REQUIRED KNOWLEDGE AND CRITICAL SKILLS:
This position must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills, and abilities not listed below.
Deploy professional skills in study abroad programming and administration, in collaboration with colleagues, to best promote the College’s strategic interests.
Have significant international/intercultural experience.
Ability to share own experiences as a mentor and assist students in goal setting, contextualizing, and processing their experiences abroad. Model cross-cultural skills on campus and in international travel, including adaptability, intercultural communication, resourcefulness, and initiative.
Knowledge of professional standards of conduct and code of ethics in the field.
Communicate well with individuals and groups, in both formal and informal meetings and presentations.
Maintain up-to-date knowledge of international travel practices, including securing visas, booking travel, currency exchange, health and safety, etc.
Familiarity with administrative structures of Claremont McKenna College and overseas program partners.
Demonstrate ability to manage budgets and finances for a multi-million-dollar portfolio of international programs using university financial systems.
Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail. Ability to work in a fast-paced, high-growth environment.
Show initiative and creativity in contributions to regular office practices, annual goals, and long-term strategic planning.
- Must understand and communicate the mission and history of the College’s applied liberal arts environment
- Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service, and leadership skills to facilitate, motivate, support, and inspire a highly diverse group of students.
- Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
- Operate computers proficiently with proficient knowledge of Microsoft Office software (such as Word, Excel, and Outlook) and associated professional software. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
- Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.
- Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.
REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Travel internationally and domestically will be required. Regular hours may vary due to needs of the College or division.
CLASSIFICATION AND STATUS:
This is a regular, full-time, exempt position.
This is a benefits-eligible position.
Supervisor – AB1825 No
Mandatory Reporter – CA Penal Code: No
Responsible Employee – Title IX: Yes
Campus Security Authority – The Clery Act: Yes
A CSA is a key partner in helping the College comply with the requirements of the federal Clery Act, the goal of which is to provide information about safety and crimes on campus. Because crimes are often reported to employees who are not law enforcement or campus safety officers, the Clery Act obligates the College to identify who on our campus is likely to receive such reports and inform them of this role and responsibility and train them on what to do with that information. As a result of this designation, upon hire, and periodically thereafter, you are required to take the Clery Act training course. Such online course will be assigned to you and will need to be completed within the first six months of your employment.
Required On-site or Remote Personnel
During an emergency, required on-site or remote personnel provide services that relate directly to the health, safety, and welfare of the College, ensure continuity of key operations, and maintain and protect College properties.
On-site personnel are expected to come to work in emergency situations unless they are specifically excused by their departments. On-site personnel are required to report to Campus to perform required function.
Remote personnel can continue operations without physically reporting to campus.
IPEDS Category Job Code: 25-9000 Education, Training and Library Occupations
CUPA Code: 400110
PHYSICAL REQUIREMENTS: Light (up to 20 lbs.)
SUPERVISORY RESPONSIBILITY: None
GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.
BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.
ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.
AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.
Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.
Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.Disability Accommodations
In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability. An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected]