Part-Time Fiscal Assistant/Technician - Accounts Receivable

Job Details

Job Summary

Perform a variety of technical level duties associated with fiscal transactions, such as resolving internal and external concerns, advising College departments, processing and monitoring transactions, analyzing, reconciling, and reporting financial information. Part-time positions work up to 19 hours per week.

Responsibilities

ESSENTIAL JOB FUNCTIONS:

  • Perform general accounting, bookkeeping and clerical functions including preparing requisitions, forms, and reports. Review and match documents, and process according to established procedures. Review, process, verify, code, and enter into enterprise system. Troubleshoot discrepancies when required and assist in analyzing and correcting errors.
  • Analyze, inspect, examine, and correct various fiscal documents to ensure completeness, and accuracy.
  • Creating and maintaining paper and electronic files which may be subject to internal and external audits.
  • Creating, reviewing, interpreting, and maintaining a variety of records, systems, and logs.
  • Provide customer service including via telephone, in-person or Internet. Answer student, staff and vendor account questions and provide information on procedures or policies related to payments or charges.
  • Perform other duties commensurate with the functions and level of the position to include participating in committee assignments and the recruitment and retention of students.
Accounts Receivable
  • Generating vendor and student payments; verifying accuracy
  • Accepting payments, such as tuition and other student fees
  • Reconcile daily payments and prepare banking deposits
  • Posting invoices, financial aid, tuition and other account information
  • Reconciles student accounts and processes student refunds
  • Reconciling various accounts receivable accounts
  • Past due account collection processes
  • Assist students as needed regarding payments, payment plans, refunds/stipends, etc.

Qualifications

*Fiscal Assistant Qualifications:
EDUCATION: High School diploma, GED or equivalentEXPERIENCE Two (2) years of applicable experience
SALARY: Entry salary for Fiscal Assistant is $16.58 per hour - up to 19 hours per week
*Fiscal Technician Qualifications:
EDUCATION/EXPERIENCE: Associates Degree & two (2) years of applicable experience -or- four (4) years of applicable experience in experience in lieu of educational requirement education.
SALARY: Entry salary for Fiscal Technician is $19.75 per hour - up to 19 hours per week
*Position level will be determined based upon experience.

DEADLINE: Open until filled. First review date is Monday, January 10, 2022.

APPLICATION INFORMATION: The application packet should consist of:Letter of interestCurrent resume If applicable, unofficial copies of transcripts reflecting the required degree or course work The level the background verification for this position is: Basic + Credit level.Knowledge, Skills, & Abilities


  • Knowledge of the general principles and practices of financial fund accounting: e.g. ledger/journal entries, fund encumbrances, budget/inventory control, preparation of standard/periodic financial reports and process the major functions of the College.
  • Basic knowledge of Federal, State, local laws, rules, and regulations applied to bookkeeping and accounting practices.
  • Knowledge of specific budget or account processes, policies and procedures concerning fiscal control and processing operations.
  • Skill in processing a variety of financial transactions, verify accuracy, match against documentation, code to proper account, prepare necessary forms or reports, post transactions to proper accounts, reconcile balances and retrieve reports.
  • Skill in the operation of a variety of office machines, calculators, fax machines, copier and multi-line phone systems.
  • Knowledge of specific processes, policies, and procedures of office management and workflow procedures to include effective management of workload, i.e. prioritizing, and organizing work.
  • Knowledge and skill in various word processing, spreadsheet, database, presentation, and integrated information software, systems, and associated hardware, e.g. personal computers.
  • Skill in gathering, compiling, and presenting information in oral and/or written form.
  • Effective communication skills, both oral and written
  • Strong interpersonal skill as applied to interaction with a culturally diverse populations, college administrators, faculty, staff, students, and the public
  • Ability to work independently and as a member of a team in accomplishing tasks.
  • Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.

  • Central Arizona College (the College) is committed to provide equal employment opportunity in decisions involving hiring, evaluation, promotion, advancement and discipline, and educational opportunity to all applicants and employees. The College will hire without regard to race, color, religion, sex, age, disability, national origin, military status, genetic test information, sexual orientation, or gender identity or expression.

    Organization

    Welcome to Central Arizona College! We invite you to make Central Arizona College your employer of choice. Join our dedicated, award-winning faculty and see our quality classroom facilities and equipment. Central Arizona College is a fully-accredited, comprehensive community college with a national reputation for academic and athletic excellence. As a state public institution of higher education, Central Arizona College is a multi-campus community college serving primarily the people of Pinal County. The open door concept provides access to educational opportunities for people with diverse interests, talents, abilities, ages, cultural backgrounds, and ethnic views. We are a learning institution committed to excellence in learning; student achievement and success; leadership and service to community; and providing a quality environment for achieving personal excellence and growth. We invite you to join us.

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