Job Title: Program Specialist (Foundation)
Location: Centralia College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 10797
About Us

Centralia College is located on a 30-acre campus in the heart of Centralia, Washington and has been serving students in the Lewis County region since 1925. As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, ELL, and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees: Information Technology - Application Development, Diesel Technology, Applied Management (Business), Behavioral Healthcare and Teacher Education.

In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Since the college is committed to the success of all students, Centralia College also provides educational programs at two corrections centers in southwest Washington - Garrett Heyns Education Center located in Shelton, Washington and the Cedar Creek Corrections Center located in Littlerock, Washington. In addition to Green Hill School in Chehalis, Washington. In total, the college serves more than 7,000 students annually. For more than 90 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.

For more information on Centralia College and what it can do for you, please call 360-736-9391 or visit www.centralia.edu.

Job Description

This is a professional/technical exempt position that reports to the Foundation Director. Under general supervision, performs specialized professional services for the Foundation. Duties include facilitation of scholarship awards and the scholarship process, compiling and producing reports, composing written materials. Apply knowledge and experience of the Foundation to accomplish the goals and tasks of the Foundation. Lead the Foundation Program Assistant in accomplishing their assigned work for the Foundation. Provide program information regarding policies, procedures, record coordination, scholarships, and events to students, employees, Foundation members, scholarship recipients, and donors. Prioritize deadlines and perform specialized tasks such as monitoring budgets, events, awards, and oversight of the Scholarship process.

Duties and Responsibilities

• Facilitate scholarship award process including marketing of scholarships to the community, high schools and appropriate associations. Coordinate and attend high school presentations, notifications to donors and applicants.
• Compile and distribute information for Foundation scholarship activities, confer with other campus departments and outside agencies; serve as a resource person for committees concerned with program operations; interpret historical activity reports, and other materials in the functional area;
• Compose correspondence and printed materials related to foundation scholarship policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style;
• Perform all software related scholarship tasks and perform all word processing and spreadsheet record keeping.
• Oversight of scholarship awards through the Foundation Office;
• Management of scholarship budget; deleted “on a monthly basis"
• Perform and coordinate scholarship marketing including social media, web pages, printed materials and outreach.
• Responsible to seek out and work with new donors, community associations, businesses regarding setting up community scholarships and endowments.
• Responsible to ensure that the donors’ requirements are met when awarding scholarships
• Responsible to coordinate with local high school counselors or other identified staff for scholarship marketing, gathering missing student scholarship information (transcript, letters of recommendation, etc.), scholarship process/procedure changes, and high school award presentations.
• Responsible to work with student scholarship applicants ensuring complete scholarship applications, all required attachments, acceptance letters, thank you letters, and attendance at Scholarship Night.
• Review quarterly unpaid student tuition report to identify scholarship recipients.
• Prepare quarterly tuition payment report for foundation accountant to pay the college for scholarships
• Provide data for foundation committees/board regarding scholarship needs and funding available.
• Review waiver funding for Val/Sals at the end of each fiscal year.
• Communicating with Financial Aid regarding Val/Sal waivers.
• Confirm GPAs from scholarship applications (obtain from ctcLink if current college students).
• Manage/process “outside” scholarships.
• Manage “outside” reviewers for scholarship awards.
• Manage and maintain all off and mid-cycle scholarships and coordinate with campus staff and donors.
• Manage the foundation’s brick program including coordinating with campus and community contacts for sales, billing, design of bricks, ordering, and installation.
• Assist with board meetings, activities and events.
• Apply for grants and funds when requested.
• Coordinate the scheduling of all foundation events on campus. Acting as liaison for foundation/community partnered events on campus. Assist with off campus event scheduling.
• Perform other duties as assigned.

Qualifications

Associate's Degree AND two years of experience

OR

Equivalent combination of education/experience

Preferred Qualifications

• Excellent communication skills
• Donor relations experience
• Grant application experience

Conditions of Employment

Per Governor Inslee’s Proclamation 21-14, all employees who work for Centralia College must be fully vaccinated no later than October 18, 2021. Please contact Erica Holmes (she/her/hers) at hro@centralia.edu if you need information on medical accommodation or religious exemption.

CONDITIONS OF EMPLOYMENT:
This is a twelve (12) month per year, full-time professional exempt position. The annual salary is $43,553 depending on the qualifications and experience of the successful candidate. The state of Washington provides a comprehensive benefits package for state employees. The position may participate in the TIAA/CREF retirement system.

This position may require flexible hours and some work on evenings and weekends.

DEADLINE: This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by December 20, 2021.

COMPENSATION:

Annual Salary: $43,553 (DOQ/DOE)

APPLICATION PROCESS

Interested candidates may apply by submitting the following items:

• Online Application
• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of Covid-19 vaccination, proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report—Centralia College's Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.