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Assistant Director, Career Events, Toppel Career Center

Employer
University of Miami
Location
Coral Gables, FL

View more

Administrative Jobs
Student Affairs, Career Services
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job location: Coral Gables, FL


Employment Type: Full-time
Posted data: 2021-12-09
Req: R100053633
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Toppel Career Center’s vision is to empower and connect students to achieve a lifetime of career fulfillment. This position will plan career fairs and events for organizations that recruit at the University of Miami. Cultivate relationships with new companies and organizations. Interact with a large volume of employers on a daily basis. Work independently toward carrying out departmental objectives utilizing the knowledge and application of departmental and University policies and procedures. Expected to evaluate current procedures and practices.

General Description

The Toppel Career Center’s vision is to empower and connect students to achieve a lifetime of career fulfillment. This position will support this vision by planning career fairs and events to connect organizations with students and alumni at the University of Miami. The Assistant Director will interact daily with a large volume of employers and cultivate relationships with new companies and organizations. Work independently toward carrying out departmental objectives utilizing the knowledge and application of departmental and University policies and procedures.

Primary Duties and Responsibilities

Event Management

  • Responsible for development and execution of career fairs and events
  • Plan and implement bi-annual Job & Internship Expo, UM’s largest signature career event; each Expo includes over 100 companies and over 1,000 students and alumni
  • Plan and implement, in conjunction with appropriate academic departments and student organizations, industry-specific career fairs including Accounting, Architecture, Athlete, Communication, and Healthcare
  • Maintain relationships and work seamlessly with all internal and external vendors to ensure successful event execution
  • Oversee event logistics, including selecting and securing venues, coordinating vendors for external services, managing company registrants, and scheduling staff for fairs
  • Utilize Handshake platform to plan and implement virtual career fairs as needed
  • Create marketing campaigns, utilizing Handshake, to promote event to employers, students, and alumni
  • In conjunction with external partners, assist in the planning and marketing of consortium career events such as the SEC/ACC Virtual Career Fair
  • Consistently evaluate all career fairs and events and propose changes to ensure most effective use of resources and activities
  • Maintain accurate records and statistical information on all events attended by students, alumni, and employers using event database and Handshake career management system
  • Develop and manage budget for each career event and make budget recommendations as needed
  • Implement partnership/sponsorship program for career events to aid in revenue generation
  • In conjunction with Office Manager, ensure payment is received for all fairs/events

Employer Development

  • Develop, manage, and maintain relationships between employers and Toppel to increase the diversity and quality of companies and organizations that recruit at the university
  • Pursue college relations/recruiter contacts and additional hiring sources for students and alumni; conduct meetings and facilitate recruiting strategies with contacts
  • Network with chambers of commerce and professional associations for recruiting purposes and create partnerships to engage members in hiring UM talent
  • Work with employers to develop marketing strategies to expand company recruiting efforts at the University of Miami, including on-campus recruiting, job postings, career fairs, and class presentations
  • Assist with job development efforts by conducting outreach to employers through cold-calls, networking, LinkedIn, and promotional mailers to increase connections with recruiters
  • Provide support to Associate Director and track employer relationships utilizing Salesforce

General Duties
  • Provide assessment and outcome information monthly
  • Actively participate in local, regional, and national organizations such as chambers of commerce, SoACE, and NACE
  • Participate in weekly meetings with Employer Engagement team members to facilitate complete communication and coordination
  • Staff events during some evening and weekend hours
  • Perform other duties as assigned

Knowledge, Skills, and Abilities
  • Excellent project management skills; highly organized with the demonstrated ability to organize schedules and set priorities for successfully accomplishing complex projects within deadlines
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
  • Ability to solve problems and make appropriate decisions; work with little direct supervision
  • Excellent written and verbal communication
  • Skills in assessing, organizing, and prioritizing multiple tasksKnowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Extensive experience with planning and implementing large-scale events
  • Excellent interpersonal communication skills
  • Demonstrated success working independently and with others on a team
  • Solid relationship-building skills, able to interface with internal and external clients at all levels
Education Requirements
  • Bachelor’s degree

Work Experience Requirements
  • Minimum 2 years of relevant experience. Any appropriate combination of relevant education, certifications and/or work experience may be considered

Proposed salary $46,900



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c105

Organization

The University of Miami is one of America's top research universities located in one of the most dynamic and multicultural cities in the world.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (“UHealth”) have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The mission of the University of Miami is to transform lives through education, research, innovation, and service

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. With more than $413 million in research and sponsored program expenditures annually, the University of Miami is a member of the prestigious Association of American Universities (AAU). Only 3 percent of four-year institutions in the nation are invited to join the AAU, which recognizes breadth and quality of research and scholarship. While the majority of this work is housed at the Miller School of Medicine, investigators conduct hundreds of studies in other areas, including marine science, engineering, education, and psychology.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

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