Executive Assistant - Strategic Marketing and Communications, 64857
- Employer
- University of Missouri-Kansas City
- Location
- UMKC Volker Campus
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Communications & Marketing
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Location: UMKC Volker Campus
Full/Part Time: Full-Time
Job ID: 39366
Hiring Department
Strategic Marketing and Communications
Job Description UMKC is looking for a seasoned executive assistant to serve in a full-time role supporting two senior leaders in the organization, the Vice Chancellor of Strategic Marketing and Communications (MCom) and the Vice Chancellor of Finance and Administration. This individual will provide high level staff assistance in support of two key campus leaders. The ideal candidate would have superb communication, customer-service, organizational and problem-solving abilities along with strong demonstrated skills in Microsoft Office Suite, including Powerpoint, Excel and Outlook, among others. Strong judgment and discretion are essential. The core responsibilities will be as follows:- Manage calendars and coordinate scheduling and meeting support.
- Answer phones and main office emails and route callers and vendors to appropriate resources and people.
- Draft, proofread and print correspondence, print attachments, collate documents, etc., as needed.
- Purchase supplies, books, subscriptions, memberships, etc.; keep track of receipts; reconcile purchasing card statements, handle billing and inventory duties.
- Handle any travel or meeting arrangements. Other duties would include such things as: updating PowerPoints, serving as point person for orientation processes.
- Serve as liaison with other administrative staff and maintain proactive and positive working relationships with them, all while demonstrating an understanding of the Vice Chancellors’ and UMKC’s top priorities and strong customer service ethos.
- Scheduling for photography studio, news calendar and other activities as designated.Manage meetings and set up trainings and fiscal meetings as needed.
- Manage incoming visitors, job applicants, vendors, clients and others as needed.
- Maintain planning and preparation for recurring events initiated by the Vice Chancellors including monthly staff meetings, training and development activities, weekly lead team meetings, client meetings and others as directed.
- Tackle short-term and longer-term projects that support the Vice Chancellors, as needed.
- Proactively seek other opportunities to take responsibility for ongoing tasks/projects in support of the division.
- Handle routine billing and expense reports, track monthly marketing data for reports, archive creative projects. Training will be provided.
- Other duties as assigned.
A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications- Two or three years of related experience in business administration, personnel administration, higher education administration or public relations is necessary.
- Three years of executive level assisting, proficient skills in Excel including simple graphics, demonstrated experience with creating and distributing written correspondence, strong multitasking and organizational skills, and experience in a higher education environment.
- Skilled in PowerPoint.
- Graphic design skills a plus.
M-F, Full-time
SalaryPosition starts at $17.00/hour based on experience and education.
Application DeadlinePosition will remain open until filled, with review of applications starting January 3, 2022.
Application InstructionsApplicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (855) 524-0002.
Equal Employment OpportunityEqual Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
To request ADA accommodations, please call the Director of Affirmative Action at 816-235-1323.
EEO IS THE LAW
To read more about Equal Employment Opportunity (EEO) please use the following links:
- EEO is the Law English Version
- EEO is the Law Spanish Version
- EEO is the Law Chinese Version
For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.
Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion.
Roos Advocate for Community Change
The Division of Diversity and Inclusion
Annual Report
Multicultural Student Affairs
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