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Program Coordinator, Center for Teaching/Learning/Research

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Job Details

Posted with Limited Access:

No

Title:

Program Coordinator, Center for Teaching/Learning/Research

Posting Number:

S01696

Full-Time/Part-Time:

Full-time

Typical Hours Per Week:

38.75

Regular, Temporary or Term:

Regular

Benefits Eligible?:

Yes

Hourly/Salaried:

Hourly

Grade:

OP3

Hiring Minimum:

$16.00

Department:

Ctr for Teaching/Learning/Research

Location:

Middlebury, VT Campus

Hire contingent upon successful completion of the following post-offer screening:

Criminal Background Check

Position Summary:

Provides program coordination for the Center for Teaching, Learning, and Research (CTLR) and its partners as well as reception and administrative support for the timely execution of center services and special projects.

Essential Functions:

Offer is contingent upon successful completion of a criminal background check.

Provides event planning, organization and support for center and partners by coordinating event logistics including space setup and breakdown, event staffing, venue reservations, catering, calendar posting, travel and lodging, tax forms, publicity and media services. Collaborates with colleagues to determine and articulate event objectives and outcomes.

Assists with hiring of all students connected with CTLR programs and funding—peer tutors and summer research assistants. Recruits, hires, trains, and supervises student office staff and completes time approvals. And is the proxy for all student positions. Works with center directors, Student Employment and other campus partners on guidelines and best practices for relevant student positions. Serves as primary administrative coordinator for tutoring activities related to the CTLR.

Manages processing student competition applications, awards and payment, including travel arrangements, documentation and reimbursements. Meets regularly with the Associate Dean for Fellowships and Undergraduate Research to manage these processes and support fellowships and undergraduate research program activities, including interview and selection committee organization, student outreach, and email management.

Reviews and reconciles Procurement Card transactions.

Primary manager of URO and Fellowships email inboxes.

Staffs center’s reception desk to welcome students, faculty, alumni, prospective students and other visitors to the CTLR. Answers inquiries and directs people to appropriate resources or programs. Coordinates student staff coverage of reception desk during center’s extended hours or when additional coverage is needed due to events or absence.

Manages CTLR online calendars by creating and updating postings for CTLR and partner events and student tutoring activities. Also, tracks event registration, waitlists and attendance for event organizers and center data. Assists with center website and online resource updates.

Assists with center data collection, processing and reporting, especially related to events.

Assists with coordination and event support for the center’s annual programs: Academic Roundtable Series, Learning Institute, Teaching and Writing Retreat, J-Term Pedagogy Series and the Spring and Summer Research Symposium.

Assists in the coordination of all CTLR programs and events as part of the CTLR administrative support team.

General Responsibilities:

Other duties as assigned.

Education:

Associate’s degree or equivalent office management experience required.

Knowledge, Skills and Abilities:

Strong organizational and communication skills. Ability to organize long- and short-term projects while prioritizing essential tasks and meeting deadlines. Attentive to detail, creative, flexible, curious, and willing to develop new competencies as required. Ability to manage confidential records appropriately, work independently, seek direction when needed, and balance multiple priorities. Success working both independently and collaboratively in cross-functional teams. Understanding of cultural, social, economic, ethnic, and other forms of diversity, and its importance to the College’s mission, required. Demonstrated desire to work with college-aged and diverse populations.
Must have excellent computer skills. Knowledge of Microsoft Office, Excel, Hyperion (or reporting system) and Content Management System, Outlook and file sharing. Oracle software knowledge preferred. Good writing and proofing skills are required. Ability to learn multiple computer systems/programs.

Experience:

3-5 years of previous administrative office experience.

Open Until Filled:

Yes

Special Instructions to Applicants:

Offer is contingent upon successful completion of a criminal background check.
Covid-19 vaccination is a condition of employment. For more information: https://www.middlebury.edu/office/covid-19-updates/covid-19-vaccine-requirements

Organization

Working at Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.

 

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