S07492P

Employee Relations Specialist I

Auxiliary Human Resources

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

auxiliary.uga.edu

External

TRS

Employee

Benefits Eligible

Full Time

This position offers a 40 hour work week.
Typical schedules are 8 AM – 5 PM, Monday-Friday.

Commensurate with Experience

12/03/2021

Yes

01/01/2022

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

HR/EEO/OD Paraprofessional/Professional

1.0

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Serves as the Auxiliary Services Division Human Resources representative with experience and working knowledge of Human Resources tasks, rules and regulations. Assists with interpreting University-wide policies, programs and procedures and at times developing customized internal departmental policies that comply with University HR direction, policies and procedures. Assist with Benefits, FMLA, and Worker’s Compensation guidelines and questions as needed. Assists the Training Specialist with departmental trainings and serves as back-up for Orientations.

• Knowledge of HR operations, processes and procedures.
• Communicate effectively at all levels of a large, complex organization in both written and oral forms.
• Ability to deliver work on time, and to work effectively on an independent basis.
• Ability to provide excellent customer service, project a positive attitude, and display professionally mature behavior in challenging situations.
• Work with confidential and sensitive information.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to establish and maintain effective working relationships with people in a wide variety of roles.

Frequent sitting is common but this position will require standing, walking, bending, stooping, crouching, kneeling, pushing and pulling depending on the work to be accomplished.

No

No

No

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Policy and Procedures: Serve as a liaison to Employee Relations Coordinator for departmental policies, procedures and processes.
• Interpret and apply HR policies and procedures as necessary.
• Administer departmental protocols and best practices, ensuring that department rules, policies, practices and programs meet legal/regulatory standards and are in compliance with University of Georgia policies; recommend new policies or changes to existing policies;
• A resource for employees for resolving workplace issues;
• Evaluate and respond to Human Resource issues and when appropriate consult with Employee Relations Coordinator, collegiate, division, or refers the individual to other campus resources;
• Assess and anticipate HR-related needs.

30

Process FMLA, Worker’s Compensation, and ADA requests.
• Complete requests and follow-up correspondents in a timely manner;
• Submit requested documentation to Central HR Liaison as requested;
• Submit ongoing Worker’s Compensation documentation to the DOAS Case Managers;
• Coordinate with the HR Position Management team for WC-6 wage statements;
• Update, monitor, and track employees in FMLA, Worker’s Compensation and ADA database.

30

Employee Development:
• Assist Training Specialist with departmental training and research needs;
• Serves as back-up for departmental trainings;
• Support employee development, performance management and progressive discipline processes;
• Coordinate with Management on best practices to leading high performing employees.

20

Office Duties:
• Filing documents and completing tasks in appropriately and timely manner;
• Greet Faculty, Staff, Students, and Visitors with courtesy and respect;
• Answering phones, answering questions from Staff/Students/Visitors, taking messages, and relaying messages to appropriate personnel;
• Preparing letters and mailings as assigned;
• Assisting Auxiliary Departments and Human Resources with special projects as needed;
• Scanning documents into the file system;
• Maintain current HR files and databases.

15

Other duties as assigned.

5

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email hrweb@uga.edu.

Katrina Pittman

katrinap@uga.edu