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Executive Assistant, Temporary Employee, Wharton Dean's Office

Employer
University of Pennsylvania
Location
Steinberg/Dietrich Hall - 1st Floor

Job Details

Job location: Steinberg/Dietrich Hall - 1st Floor


Employment Type: Full-time
Posted data: 2021-12-03
Req: JR00044884
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title

Executive Assistant, Temporary Employee, Wharton Dean's Office

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Reporting to the Dean and Chief of Staff the Executive Assistant provides executive level support for the Dean of the Wharton School’s administrative and fundraising roles. She/he/they serves as liaison for the Dean’s schedule and works in close concert with the Chief of Staff, Development and Alumni Relations, External Affairs, Executive Education, and the Marketing and Communications teams on the Dean’s administrative and development roles. Works in concert with the Deputy Dean’s team on School and University issues ensuring close coordination and collaboration. Participates in decision-making process, includes providing initial recommendations to be taken and handles responses for inquiries. Handles highly confidential & sensitive information/issues and analyzes/resolves situations accurately and promptly in a professional manner. Represents the Dean to internal and external constituents, President’s Office, Provost’s Office, Secretary’s Office, and with offices of members of the Board of Advisors. Maintains and grows positive relationships with key alumni, prospects and their staff who contact the Dean or the Dean’s Office.

Job Description

Work collaboratively with the Dean’s Chief of Staff to oversee, manage, and optimize the Dean’s complex schedule; ability to manage complex international travel scheduling, vet and manage requests for meetings, manage social invitations; prepare or secure background and preparation materials for all meetings. Handle end to end all travel arrangements including air, hotel, ground transportation; work with external travel agencies as needed.

Collaborates with External Affairs writing team and Chief of Staff on all communications from the Dean. Manage communications on behalf of the Dean which includes email, letter, memos, presentations and other communications pieces as needed; write and/or edit professional correspondences and presentations working in collaboration with the Dean and Chief of Staff on the development of content, tone and messaging.

Having a strong customer service orientation, she/he/they contributes as a vital member of the Dean’s Office team helping wherever needed. Provides administrative support to Chief of Staff as needed. Performs additional duties as assigned.

Qualifications:

  • Bachelor’s Degree or equivalent and 5-7 years progressively responsible administrative experience required.
  • Demonstrated experienced in managing complex scheduling including working on a global platform and coordinating multiple individual’s schedules.
  • Advanced written and verbal communications skills.
  • Advanced level knowledge in Microsoft Office, including Word, PowerPoint, Outlook & Excel.
  • Strong customer service orientation.
  • Working knowledge with traditional and newer forms of communication and interest and ability to learn new technologies.
  • Exceptional attention to details skills necessary and capable of balancing multiple projects.
  • Maintain confidentiality in all matters.
  • Must be able to work independently and exercise initiative, as well as be a strong team player.
  • Ability to work under pressure and deal with difficult and highly- sensitive situations.
  • Outstanding interpersonal skills; experience working with people at all levels.
  • Excellent problem-solving skills required; must be able to recognize deadlines and prioritize work accordingly.
  • Highly reliable, dependable and excellent organizational skills.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit

 

Learn about sustainability at Penn

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
Philadelphia
PA
19104
US

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