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Continuing Education Program Assistant

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Description
University of Colorado | CU Anschutz Medical Campus

College of Nursing | Office of Clinical and Community Affairs

Continuing Education Team

Official Title: Program Assistant I

Working Title: Continuing Education Program Assistant

Position #00218224 – Requisition #23931

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The College of Nursing has an opening for a full-time University Staff (unclassified) Program Assistant I (Continuing Education Program Assistant) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

This class describes the first level of program assistant where positions perform technical support and/or office management duties as described under the Description of Occupational Work section above. Work involves making decisions within established technical work processes related to a program or professional subject area and interpreting program specific guidelines to resolve problems, answer questions, and/or advise others on specific program issues or matters.

Position Emphasis:

The University of Colorado Anschutz Medical Campus is seeking a full-time (1.00 FTE) Continuing Education Program Assistant.  This University Staff (non-classified) position serves on the Continuing Education team in the College of Nursing; the position will be physically located at the Anschutz Medical Campus in Aurora, Colorado.

The Continuing Education Program Assistant will provide comprehensive administrative support for all aspects of Nursing Continuing Professional Development (NCPD) programming offered through the CEPD Office. This includes support for meeting all criteria set forth by the Colorado Nurses Association (CNA), the approver for the CON NCPD provider status from the American Nurses Credentialing Center’s Commission on Accreditation. Criteria include elements related to marketing and outreach, planning (arranging meeting times, creating documents and minutes), faculty communications for educational session information and conflict of interest disclosure, verification of attendee participation, evaluation data entry, and accurate development and maintenance of certificates of completion for contact hour credit. In addition the position provides support for planning site logistics (catering, AV, registration desk) in advance of the program as well as on-site.

Examples of Work Performed:

    Ongoing Review of CE Webpage and Printed Materials for Accuracy and Timeliness Collaborate with Program Assistant with access to internal CU web tools for timely updates of CE program information on CON website to assure accurate information on programs is readily available Assure timely placement of NCPD program marketing and advertising materials and collaborate with CON Marketing and Ongoing Review of CE Webpage and Printed Materials for Accuracy and Timeliness Internal NCPD Program Logistic Administration Develop online NCPD event registration platform Arrange for space, special AV or other unique program needs Marketing to potential registrants through event platform, campus resources and web pages and online toolsCollating and summarizing program evaluation feedback after NCPD programsNCPD Accreditation Criteria Documentation Assist with development and maintenance of NCPD provider and joint-provider application documents. Communicate with joint providers regarding deadlines, document formatting, submission guidelines, and any other specific criteria to assist in program planning according to division polices. Assist with developing NCPD document templates Assist with creating, editing and maintaining accreditation documents for internally offered NCPD programs Create NCPD Certificates for programs, and track and evaluate processes and report concerns related to issuance of NCPD certificates Participate in completion of the reapplication for NCPD provider status, and gather, organize, copy and collate required documents. Communicate with Colorado Nurses Association as needed regarding application.Participate in file close out and checklist development and documentationDevelop and maintain tracking spreadsheets for office and individual programs Develop a process for accurate issuance and archiving of NCPD certificates CE Outlook Calendar used for internal office communications • Assist with annual report submission to CNA and for CON File maintenance for accreditation purposes and administrative requirementsSpeaker / Faculty and Participant Communications Primary point of contact for speaker / faculty participating in NCPD program for all required NCPD accreditation forms, and other information to allow streamlined participation and outcome of presentation.On-site logistic planning and participation both leading up to and on the days of NCPD events, including oversight of registration processes, catering and signage, and other logistic assistance as delegated.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority in collaboration with human resources.

 

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $49,104 to $54,144.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Qualifications
Minimum Qualifications: 

    Four years of general clerical experience, which must include one year of experience in a customer service setting.Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.
Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

    Experience with external accreditation processesEvent planning and logistics experienceExperience in Nursing Continuing Professional Development Experience with NCPD AccreditationExperience with registration and/or event platforms
Competencies:

    Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Attention to detailDemonstrated commitment and ability to advance diversity, equity, and inclusion.


Job Category: Professional Support Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Dec 3, 2021
Unposting Date: Dec 9, 2021, 12:59:00 AM
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