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Manager, Administrative Services and Research

Job Details

Manager, Administrative Services and Research

Date Posted: 12/02/2021
Req ID: 21654
Faculty/Division: Faculty of Applied Science & Engineering
Department: Department of Electrical & Computer Engineering
Campus: St. George (Downtown Toronto)

Description:

The Edward S. Rogers Sr. Department of Electrical and Computer Engineering has over 80 professors, 50 administrative / technical staff, 25 Research Associates, 50 Postdoctoral Fellows, 1300 undergraduate students and 550 graduate students. The Manager, Administrative Services & Research reports to the Director, Administration and Finance and assumes a complex set of responsibilities in the overall support to the management of the department’s administrative staff and overall research administration of the Department.

The incumbent manages and oversees a team of over 10 professionals responsible for the budgeting, financial planning, reporting and data analysis influencing the research work of over 80 professors and their research groups. The Manager oversees the administration of research accounts; and leads the team that delivers expert policy administration, accounting, taxation and procurement research advice, along with auditing complex research accounts, research grant management and ensures all policies are followed according to sponsor protocols, agency regulations and contractual agreements in a large complex and multidisciplinary research environment. This position collaborates with and supports Principal Investigators, and resolves issues and implements recommendations and best business and financial practices relating to the department.

The incumbent provides expertise on all research financial matters to the Director of Administration and Finance, the Chair and professors and is a key partner in the achievement of the ECE’s long-term strategic research financial goals and objectives.

The incumbent is responsible for the management of research accounts to ensure that monies are invested appropriately and are being utilized according to donor and agency policies and agreements; recommending and developing ECE financial research and administrative policies; business processes and systems; ensuring and overseeing the accuracy, security, and integrity of information relating to the Administrative Management System (AMS); and negotiating, reviewing and approving contracts, based on knowledge of University and Faculty policies and procedures, ensuring that the terms and conditions are in the best of interest of the department and the Faculty.

The Manager Administrative Services & Research is responsible for fostering strong relationships with a variety of complex foundations, government agencies, and donors that fund various academic research programs.

The incumbent liaises with senior administrators and fellow financial officers centrally and across the University to share information and respond to requests and complex financial research inquiries.

The incumbent leads internal optimization projects in ECE to streamline internal administrative processes.

Education:

University degree with a background in business administration, economics and or financial management or equivalent combination of education and experience

Experience:

Minimum five years’ relevant and progressive experience in overall research financial management and administration, preferably in a University setting or academic environment. Experience leading and motivating others; Expertise in budget planning, financial management and control, as well as administration of budget and financial resources required; Experience in the application of sound financial principles and practices; Experience overseeing the payroll function; Proven experience in human resources management in a unionized environment; Experience in administrative management and financial information systems such as FIS, RIS, HRIS or equivalent systems is essential. Experience building and developing effective administrative systems and processes. Demonstrated experience in liaising with senior administrators, responding to and handling matters of a complex and sensitive nature. Experience in researching, analyzing and making recommendations, providing risk assessment and options. Proven experience working in a research environment supporting multinational, multi PI and multi institutional agreements.


Skills:


Excellent financial management, organizational, and analytical skills; Excellent communication skills; Strong leadership and conflict resolutions skills; Strong problem solving and decision-making skills; Superior planning, budgeting and project management skills; Strong computer skills with advanced proficiency in Word, Excel and Power Point. Advanced knowledge of finance and accounting.


Other:


Proven ability to think strategically/see the big picture, build effective teams and work effectively with people at all levels of the organization, work independently as well as part of a team, and ability to be self-directed and take initiative; A collaborative and consultative management style as well as the ability to foster and maintain effective relationships with faculty, staff, students, senior administrators, and external constituents; Ability to solve problems in a creative and effective manner, multi-task and manage conflicting priorities and deadlines, and ability to execute and complete tasks under pressure and within timelines; Keen attention to detail and accuracy; Capacity to understand and work with the unique challenges and opportunities presented by a growing department and faculty professional school with strong ties to diverse industry and partners; Proven ability to maintain confidentiality and exercise discretion, tact, and good judgment at all times.

Closing Date: 12/12/2021,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $93,345 - $108,904 -- Broadband Salary Range: $93,345 - $155,575
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


Job Segment: Payroll, Engineer, Electrical, HR, Finance, Research, Engineering, Human Resources

Organization

Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.

 

U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.

 

Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.

 

Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.

 

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