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Administrative Associate Sr

The University of Kansas
Lawrence, KS

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Position OverviewThis position provides project support for the Vice Provost for Academic Affairs & Graduate Studies, the Assistant Vice Provost for Academic Affairs, and the Director of University Assessment. Customer service, confidentiality, and tact are required of a successful candidate as well as excellent attention to detail regarding the calendars and projects. Job Description75% - Provide project assistance to the Vice Provost for Academic Affairs & Graduate Studies, the Assistant Vice Provost for Academic Affairs, and the Director of University Assessment for assessment, program review, renewal of graduate certificates, and other projects are they arise.
  • Assessment
    • maintains schedule, calendar, templates, procedures, and websites
    • schedules assessment meetings with academic units and for university-wide assessment committees
    • maintains an efficient filing system of documents and records following university and government guidelines and requirements
    • tracks submission of assessment reports
    • maintains assessment website and collaborates with IT to ensure that the assessment repository is accessible
  • Program Review
    • maintains schedule, calendar, templates, procedures, and websites
    • schedules meetings with units for program review kick-off and prepares agenda under the direction of Director of University Assessment
    • tracks the submission of program review reports
    • maintains an efficient filing system of documents and records following university and government guidelines and requirements
    • completes program review data template with data from AIRE
  • Renewal of Graduate Certificates
    • maintains schedule, calendar, templates, and procedures
    • updates renewal form and sends form to units
    • tracks the submission of renewal requests
    • maintains an efficient filing system of documents and records following university and government guidelines and requirements
5% - Responsible for being the primary access and contact for the CIM system on behalf of the Provost’s office
  • responds to email inquiries about the status of proposals
  • tracks new program proposals in CIM and OneNote
  • advances and archives new program proposals in CIM and OneNote
  • emails final program approvals to appropriate internal constituents
5% - Provide administrative support for the Academic Program Coordinating Committee, the CIM User Advisory Group, and the Academic Operations Committee
  • schedules meetings
  • prepares agendas under the direction of the AVP
  • takes meeting minutes
10% - Administrative Support
  • Administrative support, including travel, calendars, and file maintenance for the Director of University Assessment and the Assistant Vice Provost for Academic Affairs
5% - Team duties for the Provost’s Office
  • Assistance with office-wide projects and events
  • Other duties as assigned by supervisor
Required Qualifications
  1. High school diploma or GED equivalency and four years of administrative work experience or four years of post-secondary education.
  2. Demonstrated experience providing project support that required high levels of attention to detail and organizational skills as evidenced by cover letter.
  3. Computer proficiency in MS Office, especially Outlook, Word and Excel.
  4. Strong written and verbal communication skills as demonstrated by application materials, interview, and references.
  5. Experience in environments that required both self-directed and collaborative work as evidenced in work history.
Preferred Qualifications
  1. Previous work experience that required a high level of professionalism, as determined by resume, interview, or references.
  2. Knowledge of and experience with University of Kansas policies, procedures, or organizations.
  3. Bachelor's degree and four years of project support experience.
  4. Experience updating websites via a content management system such as Drupal or Sunflower.
  5. Experience with graphics software such as Adobe Illustrator.
Additional Candidate InstructionsA complete application consists of:

A cover letter addressing how required qualifications are met
3 Professional References

Incomplete applications will not be considered.
  • Deadline for applications is Monday, January 3rd, 2021.
Contact Information to ApplicantsJean Redeker
[email protected] Advertised Salary Range$35,894- $52,046 Application Review Begins04-Jan-2022 Anticipated Start Date24-Jan-2022


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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