Program Coordinator – Research and Graduate Recruiting

Job Details

Position OverviewThe Program Coordinator for Research and Graduate Recruiting coordinates and manages the School of Engineering research initiatives, competitions, and assists with research services. This position also supervises and monitors the coordination of graduate program recruitment services, including scholarships, fellowships, travel awards, and supports graduate program outreach and units.

The School of Engineering has around 600 graduate students, with a continued growth goal of 800 students. There are 25-degree programs in five departments. The Engineering Dean's Office is a service-oriented organization with students, faculty, alumni, industry employers, and the University of Kansas as constituents. This position must coordinate School of Engineering research initiatives, competitions, organize research events, analyze and generate research data and reports and provide support to enhance the research of the School. This position must know and understand the requirements of all graduate degree programs within the School. This position must provide enrollment management efforts for all domestic and international graduate students and applicants. This includes working with engineering departments to provide support of applicant generation, inquiry cultivation, and preadmit communications. This position works closely with the Program Coordinator for Graduate Academic Services in the School of Engineering. This position reports to the Associate Dean for Research in the School of Engineering. Job DescriptionResearch Services Support (65%)

  • Coordinate the School of Engineering research funding initiatives, and analyze, track and report on awards.
  • Coordinate annual the General Research Fund (GRF) competition and track and report use of GRF awards (which could include proposals or funding that resulted from these funds) to secure future external funding. The reporting of the use of these funds significantly affects future funding amounts for the School.
  • Coordinate research competitions.
  • Organize research mentoring programs.
  • Manage marketing campaigns. Collaborate with the School's public relations and web development staff to promote research stature; research programs; accomplishments of faculty, staff, students, and alumni; analyze and revise campaigns at regular intervals in collaboration with departments and programs to ensure consistency with the overall message of the School and University.
  • Manage, update and create content and forms for the research, funding, and funding sections of the School of Engineering website and social media outlets.
  • Provide assistance on the faculty mentoring programs.
  • Provide assistance on the research and distinguished speaker seminar events.
  • Work with the Office of Research to provide and analyze proposal and award data for the School and departments' research performance and activities.
  • Coordinate the School's research-related meetings and events.
  • Provide assistance on preparing research reports, analyzing documents, scheduling and organizing meetings, event planning, and supervising undergraduate student assistants.
  • Assist with the support and reference letters for external funding, including faculty, graduate, and undergraduate student fellowship award applications.

Graduate Program Recruitment and Unit Support (30%)

  • Work with Engineering Associate Deans and department staff to guide and support departments' strategic plan to recruit and support domestic and international graduate students.
  • Collaborate with the School's Diversity and Women's Program Coordinator, KU's Office of Research, International Programs, and Graduate Studies to identify opportunities for research and fellowship awards and funding to assist with growth in enrollment for women and underrepresented groups.
  • Co-advise the Graduate Engineering Association (GEA) - Graduate Ambassador Fellowship program, which includes selecting, training, and supervising fellows.
  • Coordinate and monitor the Dean's Fellowship Award Program and other relevant scholarships for graduate recruitment and graduate travel awards.
  • Promote undergraduate research opportunities and REU programs to expand recruitment efforts and provide mentoring options for graduate students.
  • Coordinate the Undergraduate Research Fellow Award Program and track and report the productivity among awardees to promote external competitive graduate fellowship applications.
  • Oversee SLATE or other relevant databases.
  • Manage and update forms for the graduate recruitment of the School of Engineering website and social media outlets.
  • Collaborate with the Engineering Career Center and engineering faculty to promote graduate School as a post-graduation opportunity.
  • Serve as the liaison between the Graduate Admissions Office and all prospective students during the application process, working with departmental program coordinators to track applicants and fee waivers.

Other duties as assigned (5%)

  • Other duties as assigned by the Associate Dean for Research in the School of Engineering.
Position Requirements
    1. This position is required to work on-site.
Required Qualifications
    Bachelor’s degree and at least three years related experience.
  1. Excellent written communication skills as evidenced by application materials.
Preferred Qualifications
  1. Experience working with higher education administration.
  2. Advanced degree or at least one year of graduate education.
  3. Demonstrated ability to work independently, as part of a team and with initiative.
  4. Experience with creating charts, graphs and reports for analysis of statistical data.
  5. Detail oriented with an understanding of organizational needs as a whole.
  6. Experience working with computer systems and databases.
Additional Candidate InstructionsOnly complete applications submitted online will be considered. A complete online application will include:
  • Resume/CV
  • Cover Letter
  • Names and contact information for a min of three professional references
Application review will begin December 15, 2021 and will continue until a pool of qualified applicants is received.
Contact Information to ApplicantsCandan Tamerler
[email protected] Advertised Salary Range$45,000; commensurate with experience Work ScheduleMonday-Friday: 8am-5pm Application Review Begins15-Dec-2021 Anticipated Start Date31-Jan-2022

Organization

Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.

Instruction 

KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research 

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

Service 

The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.

Values 

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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