Program Coordinator – Research and Graduate Recruiting

Job Details

Position OverviewThe Program Coordinator for Research and Graduate Recruiting coordinates and manages the School of Engineering research initiatives, competitions, and assists with research services. This position also supervises and monitors the coordination of graduate program recruitment services, including scholarships, fellowships, travel awards, and supports graduate program outreach and units.

The School of Engineering has around 600 graduate students, with a continued growth goal of 800 students. There are 25-degree programs in five departments. The Engineering Dean's Office is a service-oriented organization with students, faculty, alumni, industry employers, and the University of Kansas as constituents. This position must coordinate School of Engineering research initiatives, competitions, organize research events, analyze and generate research data and reports and provide support to enhance the research of the School. This position must know and understand the requirements of all graduate degree programs within the School. This position must provide enrollment management efforts for all domestic and international graduate students and applicants. This includes working with engineering departments to provide support of applicant generation, inquiry cultivation, and preadmit communications. This position works closely with the Program Coordinator for Graduate Academic Services in the School of Engineering. This position reports to the Associate Dean for Research in the School of Engineering. Job DescriptionResearch Services Support (65%)

  • Coordinate the School of Engineering research funding initiatives, and analyze, track and report on awards.
  • Coordinate annual the General Research Fund (GRF) competition and track and report use of GRF awards (which could include proposals or funding that resulted from these funds) to secure future external funding. The reporting of the use of these funds significantly affects future funding amounts for the School.
  • Coordinate research competitions.
  • Organize research mentoring programs.
  • Manage marketing campaigns. Collaborate with the School's public relations and web development staff to promote research stature; research programs; accomplishments of faculty, staff, students, and alumni; analyze and revise campaigns at regular intervals in collaboration with departments and programs to ensure consistency with the overall message of the School and University.
  • Manage, update and create content and forms for the research, funding, and funding sections of the School of Engineering website and social media outlets.
  • Provide assistance on the faculty mentoring programs.
  • Provide assistance on the research and distinguished speaker seminar events.
  • Work with the Office of Research to provide and analyze proposal and award data for the School and departments' research performance and activities.
  • Coordinate the School's research-related meetings and events.
  • Provide assistance on preparing research reports, analyzing documents, scheduling and organizing meetings, event planning, and supervising undergraduate student assistants.
  • Assist with the support and reference letters for external funding, including faculty, graduate, and undergraduate student fellowship award applications.

Graduate Program Recruitment and Unit Support (30%)

  • Work with Engineering Associate Deans and department staff to guide and support departments' strategic plan to recruit and support domestic and international graduate students.
  • Collaborate with the School's Diversity and Women's Program Coordinator, KU's Office of Research, International Programs, and Graduate Studies to identify opportunities for research and fellowship awards and funding to assist with growth in enrollment for women and underrepresented groups.
  • Co-advise the Graduate Engineering Association (GEA) - Graduate Ambassador Fellowship program, which includes selecting, training, and supervising fellows.
  • Coordinate and monitor the Dean's Fellowship Award Program and other relevant scholarships for graduate recruitment and graduate travel awards.
  • Promote undergraduate research opportunities and REU programs to expand recruitment efforts and provide mentoring options for graduate students.
  • Coordinate the Undergraduate Research Fellow Award Program and track and report the productivity among awardees to promote external competitive graduate fellowship applications.
  • Oversee SLATE or other relevant databases.
  • Manage and update forms for the graduate recruitment of the School of Engineering website and social media outlets.
  • Collaborate with the Engineering Career Center and engineering faculty to promote graduate School as a post-graduation opportunity.
  • Serve as the liaison between the Graduate Admissions Office and all prospective students during the application process, working with departmental program coordinators to track applicants and fee waivers.

Other duties as assigned (5%)

  • Other duties as assigned by the Associate Dean for Research in the School of Engineering.
Position Requirements
    1. This position is required to work on-site.
Required Qualifications
    Bachelor’s degree and at least three years related experience.
  1. Excellent written communication skills as evidenced by application materials.
Preferred Qualifications
  1. Experience working with higher education administration.
  2. Advanced degree or at least one year of graduate education.
  3. Demonstrated ability to work independently, as part of a team and with initiative.
  4. Experience with creating charts, graphs and reports for analysis of statistical data.
  5. Detail oriented with an understanding of organizational needs as a whole.
  6. Experience working with computer systems and databases.
Additional Candidate InstructionsOnly complete applications submitted online will be considered. A complete online application will include:
  • Resume/CV
  • Cover Letter
  • Names and contact information for a min of three professional references
Application review will begin December 15, 2021 and will continue until a pool of qualified applicants is received.
Contact Information to ApplicantsCandan Tamerler
[email protected] Advertised Salary Range$45,000; commensurate with experience Work ScheduleMonday-Friday: 8am-5pm Application Review Begins15-Dec-2021 Anticipated Start Date31-Jan-2022


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Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

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At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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