Administrative Assistant II
- Employer
- University of Redlands
- Location
- Redlands
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Registrar & Student Accounts
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Assistant II
POSITION CODE: 5055 DEPARTMENT: Registrar's Office SUPERVISOR: Registrar LOCATION: On-site, Redlands, CA APPOINTMENT: Staff, Eleven (11) months, 40 hours per week STARTING SALARY RANGE: $17.64 per hour GRADE: S06 AVAILABLE: Immediately INTRODUCTORY PERIOD: Six (6) months POSTING DATE: November 22, 2021 APPLICATION DEADLINE: December 3, 2021 at 2:00p PST
DESCRIPTION: Under general supervision, provides administrative support to the Office of the Registrar. Serves as confidential assistant to the Registrar and functions as the key support staff person in coordination and implementation of the department's day-to-day office operations.
Duties and responsibilities include, but are not limited to:
- Coordinates arrangements for Academic Review Board meetings; calendars meeting times and locations; prepares room requisition, prepares meeting materials and agenda as required; makes travel arrangements for administrators and faculty.
- Prepares, types, duplicates and distributes correspondence in support of the Registrar and the ARB; researches and certifies all documents for Subpoenas; reports reflecting Academic Review Board activity for distribution to Deans.
- Serves as Secretary to all Curriculum Committees, Academic Assemblies, Committee on Academic Planning and Standards, and Senate. This includes:
- Takes and archives minutes at all meetings to retain tracking of faculty governance actions.
- Prepares purchase orders and check requests, budget transfers, petty cash, and travel reimbursements; orders and maintains stock of office supplies and coordinates yearly stationary orders; manages budget and tracks expenses for the Office of the Registrar.
- Coordinates maintenance and/or repair of office systems and equipment with other University departments or outside vendors.
- Maintains department confidence and safeguards operations by keeping information confidential; adheres to all safety and housekeeping policies and procedures.
- Contributes to Team Effort by accomplishing related duties as needed; performs other duties and special projects as assigned or directed.
MINIMUM QUALIFICATIONS: Position requires a high school diploma or equivalent with two (2) to three (3) years of additional course work in a related field such as business, secretarial, or computer software/word processing and spreadsheet programs, and three (3) to five (5) years of related experience in a similar position or any equivalent combination thereof. Considerable knowledge of secretarial procedures, methods and techniques, record-keeping, word processing, and software programs. The successful candidate must possess excellent organizational and communication skills both verbal and written; have good independent judgment and a demonstrated ability to set priorities; be able to maintain multiple ongoing tasks on a tight deadline. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed please call (909) 748-8040.
INFORMATION REGARDING COVID-19: New employees are required to submit proof of having received the full course dose of an approved COVID-19 vaccine or submitting an exemption request for medical or religious reasons within sixty (60) days from your date of hire.
FOR MORE INFORMATION VISIT
http://www.redlands.edu/human-resources/employment/
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER
To apply, visit https://recruiting2.ultipro.com/UNI1089UOR/JobBoard/6af23b67-9dd3-4a6a-bda1-676b92a4fcb4/OpportunityDetail?opportunityId=bcc9a184-f068-4fd6-ba53-ce547994ddb4
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Organization
The University of Redlands is a private, independent liberal arts university centrally located in the heart of southern California. Situated in the area east of Los Angeles known as the Inland Empire, the beautiful Redlands campus is within easy traveling distance of snow skiing, hiking and climbing to the north, some of the world’s best beaches to the south, Palm Springs and Joshua Tree to the east, and the urban culture of Los Angeles to the west.
Ranked 12th among regional universities in the West by U.S. News & World Report, Redlands offers 50 undergraduate programs as well as graduate programs in business, communicative disorders, education, geographic information systems and music.
The University of Redlands serves approximately 5,000 students in its primarily undergraduate residential College of Arts and Sciences, as well as its School of Education and School of Business, which offer graduate programs at eight locations across southern California in addition to the main campus. The School of Continuing Studies offers non-degree program credentials and course opportunities.
Redlands blends liberal arts and professional programs, applied and theoretical study, traditional majors and self-designed contracts for graduation. For a select group of highly motivated, self-driven students, the progressive Johnston Center for Integrative Studies allows such inclined undergraduates to negotiate their own course of study with a faculty/peer committee, receiving narrative evaluations rather than letter grades.
The Master of Science in Geographic Information Systems program is an intensive, one-year residential program that draws international acclaim, in part due to the close collaboration with Redlands-based Esri, the world’s leading GIS company.
Recognized for having one of the highest study abroad participation rates among our peers, Redlands students travel the world, choosing from more than 100 programs. Redlands’ Community Service Learning program receives national acclaim each year as our students complete over 120,000 hours of public service annually around the world.
Learn more about the University of Redlands.
- Website
- http://www.redlands.edu/human-resources/employment/
- Telephone
- 909-748-8040
- Location
-
1200 E. Colton Avenue
P.O. Box 3080
ATTN: Human Resources
Redlands
California
92373
US
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